ABOUT OUR CLIENT

Our client is a prestigious, globally recognized financial institution and a leading player in the investment banking world.

Operating on a global scale, they are renowned for their excellence, cutting-edge market strategies, and commitment to fostering

talent. In their Warsaw hub, they offer a dynamic, collaborative environment where innovation meets high-performance culture. This

is an exceptional opportunity to anchor yourself within a world-class organization that truly shapes the global financial

landscape.

WHY YOU’LL LOVE THIS ROLE

Are you a master of organization who thrives in a fast-paced, high-stakes environment? Do you want to be the backbone of a team

that drives the firm’s core financial strategies?

As an Administrative Assistant in Corporate Treasury, you will do much more than manage calendars. You will be a trusted partner

to two-three Managing Directors, serving as the critical link between senior leadership, global stakeholders, and cross-functional

teams. This role is ideal for a proactive self-starter who wants to own their responsibilities, streamline processes, and truly

make the position their own.

YOUR DAY-TO-DAY RESPONSIBILITIES

Calendar & Communication Mastery: Manage extensive, complex diaries and phone lines, seamlessly prioritizing requests across

multiple global time zones.

Travel & Expenses: Coordinate seamless international travel itineraries and manage subsequent expense processing for senior

leadership.

Team Integration: Act as the central point of contact for regional administrative queries, maintaining a high awareness of team

priorities.

Onboarding & Lifecycle Management: Orchestrate the onboarding and system provisioning for new hires, consultants, and internal

transfers.

Project Support: Dive into ad-hoc business projects, event coordination, and committee initiatives, keeping the department

running like clockwork.

Collaborative Backup: Work closely with a global network of assistants, stepping in to support colleagues and share coverage

when needed.

WHO WE ARE LOOKING FOR

Experienced Professional: You bring a minimum of 3–4 years of experience as an Administrative Assistant supporting senior

management (Managing Director level preferred), ideally within financial services or a corporate corporate environment.

Communication Expert: You possess fluent written and spoken English with the ability to communicate concisely and confidently

with global stakeholders.

Tech-Savvy: You have strong working knowledge of the MS Office Suite (Outlook, Excel, PowerPoint).

Proactive Problem Solver: You don't just wait for instructions - you anticipate needs, take initiative, and manage

time-sensitive tasks with a calm, professional demeanor.

Trustworthy & Discrete: You possess a strong work ethic and the utmost discretion when handling highly confidential

information.

Ready to elevate your career? If you are motivated, detail-oriented, and ready to thrive in a busy, rewarding environment, we want

to hear from you.

Roll

Administrative Assistant

Kategori

Unknown

Plats

Warsaw, Polen

Publicerad

22 maj

Sista ansökningsdag

3 september

Källa

Arbetsgivarens hemsida

Taggar för det här jobbet

Unknown

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