East Capital

Description The role oversees the daily operations of the Luxembourg office and provides administrative support to the Management Company. Key responsibilities include managing relationships with outsourced administration providers, coordinating invoice processing with internal and external accounting teams, preparing and filing corporate documents with the Luxembourg registers (LBR and RBE), conducting KYC and due diligence procedures, and maintaining the Management Company’s corporate records and archives. Tasks Office management • Organize and coordinate office operations, procedures (reception, meeting rooms and office administration) and resources, to facilitate organizational effectiveness and efficiency • Prepare internal and external meetings and activities (e.g. booking rooms, assisting with travel arrangements, organizing refreshments and printing materials) • Screen incoming enquiries (phone/email) and requests and handle them as appropriate • Act as primary point of contact for outsourced administration providers (e.g. accounting firm, mobile phone company, landlord, payroll agents), maintain a log of issues and follow up on outstanding action points • Manage incoming and outgoing mail and couriers, and organize the circulation of documents for signature • Support the administrative onboarding and departure of employees (e.g. access, equipment, supplies) Administrative support • Process invoices from service providers: check, code and obtain approval, process them for payment and archive; work with the external and internal accounting teams to ensure timely and correct payment; keep supplier files and the overview of service provider contracts up to date • Prepare and submit filings with the Luxembourg Business Registers (LBR), such as annual accounts and changes in directors, conducting officers or signatories, and maintain the filings with the Register of Beneficial Owners (RBE) and with the Register of Companies (RCS), ensuring legal deadlines are met • Handle incoming KYC and due diligence requests from external parties concerning ECAM and the funds it manages, ensuring complete and timely responses and keeping the supporting documentation up to date • Maintain the Management Company’s corporate records (e.g. registers, list of authorized signatories, powers of attorney) and arrange certified copies, notarizations and signatures as required • Support the organization of Board and Executive Committee meetings (e.g. scheduling, circulation of documents, collection of signatures, filing of minutes and resolutions) • Support the Oversight team during external and internal audits by collecting and organizing the legal documentation required by the auditors • Structure and keep the Company’s archive up to date (electronic and original documents), in line with applicable retention requirements • Maintain a calendar of recurring administrative and filing deadlines and follow up on them Qualifications • Secondary education (a university degree is an asset) • At least 2 - 3 years of previous experience in a similar role • Background in banking, finance or the fund industry is advantageous; knowledge of the Luxembourg registers (LBR, RBE) is an asset • Fluent in written and spoken English; good command of French is required • Service minded, team player, detail oriented and well organized, with the ability to handle confidential information with discretion

About East Capital Group East Capital Group is a global asset manager based in Sweden since 1997. We offer a range of investment solutions within equities, fixed income securities, real estate, and alternatives. The essence of our business is not only to find attractive investment opportunities, but also to actively work to drive change, influencing industries around the world to become more sustainable. Within East Capital Group you will find East Capital - specializing in emerging and frontier market strategies, East Capital Real Estate - managing commercial real estate investments in Central and Eastern Europe and Espiria - offering bespoke global and Nordic equities and fixed income strategies. East Capital Group owns 49% of Cicero Fonder and 51% of Hjerta (Nordic Brokers Association). For more information, visit our website www.eastcapital.group. Description The Oversight intern will be part of all the daily tasks and processes that the Oversight team in Stockholm is responsible for. The team consist of three persons. A part of the role will be to liaising with internal parties and external service providers to ensure all operational and product related processes run smoothly. The work includes continuous external contacts with brokers, administrators, custodian banks as well as with the internal investment management and trading department teams. Tasks The Oversight intern will be part of a diversified team, and the person should be capable of tackling a range of activities including but not limited to: · Daily pricing of liquid and illiquid securities (daily) · Static data maintenance (daily) · External reporting (monthly) · Corporate actions (daily) · Reconciliation processes (quarterly) · Confirm cash levels for all funds, treat FX and duplicate trades (daily) · Amend trade detail mismatch, keep track of failing trades (daily) · Supporting East Capital Trading department with ad-hoc requests Eligibility and profile As a successful candidate you are at least finishing your bachelor’s degree, preferably a last year master’s student. Economics, Finance and Engineering fields of study are considered a preferential factor and to succeed you must have a genuine interest in the financial markets and asset management. Qualifications Trade settlement and cash management experience is preferential. Experience with Bloomberg, front-office systems and/or corporate banking portals is considered a plus. Previous experience from working in a Back- or Middle-Office role is also considered a plus. Hands on experience with MS Office, and specifically good knowledge of MS Excel is required. Fluent in English and Swedish Attention to detail Analytical mindset Good organizational and time-management skills Proactive self-starter with desire to learn, grow, and be challenged Demonstrated ability to work within an evolving and dynamic environment You enjoy working in a high pace environment with a ‘can-do-attitude’ and in return we offer to be part of an experienced and fun team in the fore front of the operational environment. We are looking for someone who appreciate team work and all the social aspects of working in a smaller team. We offer At East Capital Group we strongly believe in inclusion, fairness, and diversity. You will work in a true international environment, where you will have colleagues representing 20 different nationalities. We offer a very a dynamic work environment with engaged and skilled colleagues. You will be sitting in modern offices, located in the city- and business centre of Stockholm. We want to make sure that all entry level and less experienced colleagues joining us are provided hands on coaching and career development within the East Capital Group, where your personal aspirations and goals coincide with the further development of your team, your department, and the East Capital Group in general, as far as possible. With the right mindset and focus on your end, you will early on be given broad and exciting responsibilities and projects, where you can count on coaching and mentorship inside and outside your immediate team.   This is a temporary position that is paid on hourly basis.  Interviews will be held ongoing, and we may fill the position earlier than application deadline. Therefore, please submit your application as soon as possible, but no later than October 31, 2026.

About East Capital Group East Capital Group is an active asset manager based in Sweden since 1997. We offer a range of investment solutions within equities, fixed income securities, real estate and alternatives. The essence of our business is not only to find attractive investment opportunities, but also to actively work to drive change, influencing industries around the world to become more sustainable. Within East Capital Group you will find East Capital - specializing in emerging and frontier market strategies, East Capital Real Estate - managing commercial real estate investments in Central and Eastern Europe, Espiria - offering bespoke global and Nordic equities and fixed income strategies, and Adrigo – a Nordic long/short fund strategy targeting absolute returns. East Capital Group owns 49% of Cicero Fonder and has a significant holding in the listed company Eastnine (OM: EAST), which owns, develops and manages modern and sustainable office and logistics premises in prime locations in the Baltics and Poland.   Job Overview We are looking for a proactive, service-minded and hands-on Office Manager to take responsibility for the day-to-day operations of our Stockholm office. As Office Manager, you will play an important role in creating a professional, welcoming and well-functioning workplace for our colleagues and visitors. You will have a broad area of responsibility, ranging from office administration, facilities and supplier management to meeting and event coordination, purchasing and practical office support. This is a role for someone who enjoys taking ownership, solving problems and making things happen. You are comfortable managing both planned activities and unexpected requests and take pride in ensuring that the office runs smoothly and maintains a high standard.   Key Responsibilities - Take overall responsibility for the daily operations and readiness of the Stockholm office, ensuring a professional, welcoming and well-functioning workplace. - Manage office administration and logistics, including mail, deliveries, couriers, DHL imports and exports, invoice scanning and relevant documentation. - Manage office supplies, inventory and procurement, ensuring that kitchens, meeting rooms and common areas are well maintained, fully stocked and welcoming. - Coordinate office maintenance and repairs and manage relationships with the landlord, building management, suppliers and external service providers. - Ensure that office equipment, appliances, printers, workstations, workplace access and relevant safety and security arrangements are functional and properly maintained. - Support the planning and execution of internal and external meetings, dinners and events, including coordinating catering and other suppliers, preparing and setting up spaces, table settings and ensuring a welcoming and professional environment for guests and colleagues. - Provide hands-on support during events and ensure that practical arrangements run smoothly before, during and after the event. As some dinners and events take place in the evening, occasional evening work will be required. - Provide hands-on support to colleagues in office-related matters and proactively identify opportunities to improve workplace operations and the overall employee experience.   Successful Candidate The successful candidate is a team player who is energetic, positive and highly service-oriented. We highly value a proactive personality and someone who naturally takes ownership of both large and small tasks. You enjoy being at the centre of the day-to-day office environment and have a genuine interest in creating a workplace where colleagues and visitors feel welcome and well taken care of. You are practical and solution-oriented and are comfortable switching between administrative responsibilities, supplier coordination and hands-on tasks.   Qualifications We believe you have: - Previous experience from office management, workplace services, facilities, administration, hospitality or a similar service-oriented role. - Strong organisational and coordination skills and the ability to manage several tasks and suppliers simultaneously. - A proactive and hands-on approach with a strong sense of ownership and attention to detail. - Excellent interpersonal and communication skills and a high level of service orientation. - Good administrative and digital skills and the ability to quickly learn new systems. - The ability to work independently while collaborating closely with colleagues across the organisation. - Good command of both Swedish and English. In this recruitment, we attach great importance to your personal qualities, as they are decisive for how you will succeed in the role. We understand that you can't do everything from the start - but you must have a willingness to learn! Therefore, we are looking for someone with strong self-leadership, good collaboration skills and a genuine desire to contribute to a positive and well-functioning workplace. We offer At East Capital Group we strongly believe in inclusivity, fairness, and diversity. You will work in a true international environment, where you will have colleagues representing 21 different nationalities. We offer a very dynamic and fast-paced work environment with engaged and skilled colleagues. You will be sitting in modern offices, located in the city of Stockholm - Kungsgatan. Interviews will be held on an ongoing basis, and we may fill the position before the application deadline. Therefore, please submit your application as soon as possible but no later than November 9, 2026.