Executive Assistant

GWI

Weekly office requirement: 3 days per week Employment type: Permanent Seniority level: Mid-senior Language: All stages of the recruitment process will be conducted in English At GWI we're always looking for extraordinary people who thrive on making an extraordinary impact. Right now we're looking for an Executive Assistant to play a key role in our Business Assistance team in London. If that's you, and making a difference gets you out of bed in the morning, keep reading. It could be the start of something, well, extraordinary. SOUNDS GREAT, WHAT WILL I BE DOING? 🤔 As our Executive Assistant you'll be the engine that keeps our Executive Team moving. You'll provide high-quality, proactive support to three senior leaders — helping them stay focused, organised, and ahead of the curve. This isn't a heads-down admin role; it's a high-trust, high-impact position at the centre of a fast-moving, data-driven business. You'll serve as the primary point of contact for all matters pertaining to the Executive Team, from highly confidential communications to forward planning, travel, and events. You'll work closely with our existing EA team in a collaborative, autonomous environment where your ideas and initiative are genuinely encouraged. A few things you'll be responsible for: 👉 Diary management and gatekeeping for the Executive Team — prioritising, protecting, and structuring their time so they can focus on what matters most 👉 Managing all business travel logistics, including visas, itineraries, and expenses 👉 Serving as the primary point of contact for internal and external communications on behalf of the Executive Team, including sensitive and confidential matters 👉 Supporting the circulation of board and leadership packs and ensuring actions are followed up 👉 Organising meetings, off-sites, lunches, dinners, and office events — from logistics to hospitality 👉 Supporting the smooth running of the UK office, including onboarding of senior hires and assisting during large exec-facing events It's also fun; shaking things up is what working for GWI is all about. You'll need to be flexible, comfortable with continuous change, and working in a high-tempo environment.   WHAT DO I NEED TO BRING WITH ME? 🧳 You'll need to be able to demonstrate the core skills this role requires. You don't have to tick all the boxes right away; the important thing is that you're willing to learn. Here's what the team will be looking for in you: 👉 Proven EA experience (ideally in  tech, SaaS, or growth companies) supporting C-suite leaders, with the instincts and trust needed to work at this level. 👉 High proficiency in Google Suite and Microsoft packages 👉 Able to move with speed, clarity, and intention in a fast-changing and uncertain environment. An ability to spot what matters quickly, make informed decisions, and pivot and adapt without losing momentum 👉 Excellent attention to detail with an ability to deliver accurate, high-quality work that others can rely on by checking the facts, thinking through the impact, and getting the details right the first time.  👉 Excellent communication skills with an ability to share information and ideas clearly, succinctly, and in the right way for a senior audience, while listening properly, asking good questions, and creating space for others to contribute. Also able to handle sensitive information confidentially and professionally. 👉 Strong problem-solving skills with an ability to identify challenges, understands their root causes and develops practical, effective solutions.  👉 Collaborates with AI effectively, ethically, and safely, using it as a thinking partner woven into how we work and solve problems, without losing sight of human judgement, while staying curious about its evolving capabilities and limits. Equally important is attitude. We want people who think big (to make an impact), ask why (to find a better way), and show respect (to everyone, at every level, all the time). Those are our values, and they're a big part of what we're looking for in you.   WHY JOIN US * A pivotal moment to join GWI — we have an exciting opportunity ahead and you'll be right at the centre of it, working directly with our Executive Team to help them achieve big goals * Real autonomy and impact from day one — you'll have the space to shape this role, implement new processes, and bring fresh ideas. We don't micromanage; we trust you to own it * A brilliant team to work with — collaborative, supportive, and genuinely fun. You'll be joining an EA team that has each other's backs * A role that grows with you — as GWI grows, so does the scope of this position. It's a great place to build a long-term career in executive support WHAT WE OFFER 🧘 At GWI, you’ll find meaningful work, visible impact, and a culture that empowers you to do your best. Our package includes: * Time to recharge – 25 days’ annual leave, plus office closures over the holidays. * Health & wellbeing – Health cash plan, enhanced family benefits, carer days, and mental health support. * Financial benefits – Competitive salary, 4% pension matching, and recognition programs that celebrate success. * Flexibility & balance – Flexitime, early Friday finishes, hybrid and remote options, plus a “work from home” budget. * Career growth – Accredited learning, leadership development, and global career mobility. * Community & impact – DE&I initiatives, volunteering opportunities, donation matching, and payroll giving. Put all that together and GWI is the friendliest, most fulfilling place any of us has ever worked.   DIVERSITY, EQUITY & INCLUSION 🫶 Diversity is fundamental to who we are—both as a data company and as a workplace. Our data reflects global realities, and so must our teams. We strive to ensure our workforce is as diverse and inclusive as the insights we provide to our clients. As a Disability Confident employer, we welcome applications from disabled candidates and are committed to providing all necessary adjustments during the hiring process. We also actively encourage applications from underrepresented and marginalized communities. At GWI, you will find a place where you can contribute meaningfully, grow professionally, and belong fully.   #li-hybrid #LI-LV1

NexGen Cloud

Executive Assistant to the CRO & CFO Location: London, UK (Hybrid) Department: Commercial & Finance Reporting to: Chief Revenue Officer (CRO) and Chief Financial Officer (CFO)   ABOUT NEXGEN CLOUD: NexGen Cloud is the company behind Hyperstack, a full-stack AI cloud serving tens of thousands of customers from AI researchers to enterprises running the world's most compute-intensive workloads. We deliver on-demand and private GPU infrastructure to teams who treat performance as a requirement, not a feature. We're a tight-knit, fast-moving team working at the cutting edge of AI cloud infrastructure. We practice what we preach, equipping our people with AI at every level so we can solve harder problems, ship faster, and keep raising the bar for what enterprise GPU infrastructure looks like. THE ROLE: EXECUTIVE ASSISTANT TO THE CRO & CFO This role exists to give our CRO and CFO the time and headspace to focus on what matters most, as NexGen Cloud continues to scale at pace. You'll have direct ownership over their diaries, correspondence, meeting preparation and the wider operational rhythm that keeps two of our busiest executives moving efficiently. Role positioning: This is a role for someone who enjoys responsibility, autonomy and seeing the tangible results of their work — a trusted right hand who can operate with discretion across commercial, financial and leadership matters. WHAT YOU'LL BE DOING: Rather than a long checklist, here's what success in this role looks like: * Own and manage the CRO and CFO's complex, multi-timezone diaries — proactively resolving conflicts and protecting time for the highest-priority work * Act as the first point of contact for the CRO and CFO, triaging inboxes, drafting correspondence, and representing their voice with professionalism and discretion * Coordinate board meetings, leadership offsites and commercial reviews, including logistics, briefing materials and accurate minutes * Support the preparation of board packs, investor materials and quarterly business reviews on behalf of the CRO and CFO * Arrange travel, accommodation and expenses for the CRO and CFO, ensuring efficiency and compliance with policy * Partner with the CRO and CFO on ad hoc strategic and operational projects, from research to tracking progress against milestones * Identify opportunities to simplify, optimise and scale the way the office and executive support function runs ABOUT YOU: We're more interested in how you think and work than in a perfect CV. You'll likely bring a combination of the following: Essential * Proven experience as an Executive Assistant supporting C-suite or Director-level executives in a fast-paced commercial environment * Exceptional organisational and time-management skills, with the ability to manage competing priorities without sacrificing quality * Outstanding written and verbal communication skills, with the ability to draft polished correspondence and materials independently * High emotional intelligence and professionalism, building trusted relationships across all levels of seniority * Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams) and other productivity tools Nice to Have * Experience supporting executives within a technology, cloud computing or high-growth scale-up environment * Familiarity with CRM or project management tools (e.g. HubSpot, Asana, Notion) * Experience supporting across Finance or Commercial functions, with an understanding of board and investor reporting cycles WHAT WE OFFER: * Competitive salary and annual discretionary bonus scheme * Employee wellbeing benefits * 25 days of holiday, plus public holidays * Flexible working arrangements (remote or hybrid, depending on role and location) * Real ownership and autonomy, with the trust to take initiative and experiment * The opportunity to make a visible, meaningful impact as we scale * Executive Assistant to the CRO & CFO MORE INFORMATION Head over to our NexGen Cloud careers page to view current openings and follow us on LinkedIn and X to learn more about our journey, newest releases and hear exciting news in the neocloud space.

Octopus Legacy

The Company We’re Octopus Legacy: one of the fastest growing tech companies in the country, part of the UK’s most exciting and best-trusted group (you may have heard of some of our sister companies…) and we have a mission. We’re on a path to scale, aiming to become a household name while transforming a long-established industry and helping our customers prepare for, and find support after, death. But we can’t do it alone, and that’s why we’re assembling a team of top performers to build with us. Ready to be part of something big? The Role We’re looking for an ambitious and energetic Executive Assistant who’s excited by the idea of working in a fast-paced, high-growth startup. This is a great opportunity for someone with around 2+ years of PA or EA experience who’s ready to step into a role with more responsibility, supporting a founder operating at full speed. You’ll be the go-to person for our Founder, Sam, keeping things organised, running smoothly, and moving forward. One day you might be wrangling calendars and emails, the next coordinating team events or jumping on a special project - no two days will look the same. We need someone who loves the variety that comes with startup life, can stay calm under pressure, and gets things done. Key Responsibilities: * Manage the founder’s calendar, keeping appointments, meetings, and calls running smoothly and efficiently. * Keep on top of emails, draft responses, and prioritise requests to make sure nothing slips through the cracks. * Support with payroll, invoices, and expenses, ensuring accuracy and deadlines are met. Organise team events, all-hands meetings, and team-building activities that bring everyone together and keep things fun. * Make sure the office runs seamlessly - from supplies to mail to those last-minute ad hoc requests. * Lead the charge on creating a fun, engaging, and collaborative workplace culture. * Jump into ad hoc tasks and special projects, ready to roll with the needs of a fast-paced startup. Who Are You? We’re looking for someone who thrives in the fast-paced, all-hands-on-deck energy of a startup and has the following standout qualities: * 2+ years’ experience in a PA or EA role, ideally supporting busy teams or senior leaders. * Highly organised: You juggle multiple priorities effortlessly while keeping every detail in check. From financial accuracy to managing diaries, nothing slips through the cracks. * Confidentiality: You’re a vault. Handling sensitive documents, payroll, and financial transactions with absolute discretion is second nature to you. * Proactive Problem-Solver: You see challenges as opportunities and are always thinking two steps ahead, finding smarter ways to get things done. * Clear communicator: you keep things simple and straightforward. * Adaptable & Flexible: You’re not fazed by change and thrive when things shift gears quickly. You’re ready to roll up your sleeves and jump into whatever is needed to help the team succeed. * Team player: You love collaboration. You bring a positive attitude, create a sense of community, and help make the workplace an inspiring place to be. Our Mission When people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. Share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you're here. And after you're gone. Founded by Sam after his mum died suddenly, we’re a group of people who work in death because we’ve been affected by it. We know the difference a good plan makes, and what it’s like when there isn’t one. Death can come between us, leave mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We’re here to make that world happen.  Benefits: * Octopus share incentive scheme. * Flexible holiday + extra day off for your Birthday. * Work from anywhere in the world for up to 4 weeks per year. * Vitality Health & Life Insurance.  * Pension scheme. * Enhanced parental leave. * Free Will & LPAs + discounts on other Octopus services. * Cycle to Work Scheme and access to the Electric Vehicle (EV) Salary Sacrifice Scheme. * Octopus Giving: we match any charitable fundraising that you do up to £500.  * Octopus Springboard: where we help our employees become fully-fledged entrepreneurs. * Dog friendly office. * Snacks and wellness activities. We know that to be truly innovative, we need to have a diverse team around us. That is why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.