Executive Assistant

Executive Assistant

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and financial support to senior leadership. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and the ability to handle confidential information with discretion.

Key Responsibilities

Manage executive calendars, appointments, and complex travel arrangements

Coordinate meetings, prepare agendas, take minutes, and track follow-up actions

Prepare financial reports, expense summaries, and budget-related documentation

Assist executives with financial analysis, forecasting, and data organization

Serve as a liaison between executives and internal/external stakeholders

Draft correspondence, presentations, and briefing materials

Support project coordination, deadlines, and executive initiatives

Qualifications

Bachelor’s degree in Finance (required)

Proven experience as an Executive Assistant

Strong understanding of financial concepts, reporting, and data analysis

Exceptional organizational and time-management skills

Excellent written and verbal communication abilities

High level of professionalism, discretion, and integrity

Proficiency in Microsoft Office, Google Workspace, and financial software

Preferred Skills

Fluent in English and Mandarin (required)

Willingness and ability to travel internationally, particularly to North America and Asia

Proficiency in Swedish is a plus

Background in budgeting, accounting, or financial operations

Advanced Excel or financial modeling skills

Experience with expense management and reporting tools

What We Offer

Competitive salary and benefits package

Professional, collaborative work environment

Opportunities for growth and career development