Operations Coordinator - Recruitment day in Paris

Alan

HEALTH CAN’T WAIT. Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t. Alan exists to end the wait. Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way. So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience. We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR. Prevention as the new norm. That's what we're building with our team of 800+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond. People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as: 🎯 What drives us — We're obsessed with helping our members live healthier Mission is the Boss: long-term thinking, seeking our mission success above all else. Member & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences. 🏆 How we build excellence — We hire the best people and give them platform to succeed Champions of excellence: extremely high standards and talent density. Distributed ownership: accountable enlightened despots, everyone owns their decisions and results. Radically transparent: all information is accessible and written-first, so everyone can make the best decisions asynchronously 🤝 How we grow together — We help each other improve through honest feedback and bold thinking Optimistic alchemy: optimists who collaborate with genuine care and support teammates. Empathetic challengers: direct, caring feedback combined with praises to help each other grow professionally Bold & creative contrarians: think differently to achieve greatness, try new approaches ⚡ How we move fast — We fight complexity and focus on what matters most Disciplined in execution: taking decisive actions with focus that compounds success over time Fight for simplicity: only high impact processes, smart frugality 💡 THE MISSIONS Alan has grown to nearly 900 Alaners, with close to 300 hires completed in H1 2026 alone. The Workplace team is the engine behind the experience Alaners have every day — from their first day to the daily rhythm of office life. As the company scales, we need to scale with it: * enhancing Alaners' experience wherever they work from, whether through the operational backbone of the office (vendors, procurement, RSE) * or through the community moments that bring Alaners together — major events, simple rituals, and the art of designing genuine connection across teams and hubs. We are opening one recruitment stream looking for two distinct profiles — both sitting in the Workplace community, both contributing to the same mission, but with distinct ownership areas. When you apply, you're applying to a single stream. Throughout the process, we'll determine together which scope fits you best. Both roles share the same contract: Workplace Experience. While each profile comes with a clear focus area from the start, scopes are designed to evolve within the team, giving real room to grow over time. The positions are based in Paris and require an onsite presence at least 4 days per week.   Detailed missions — shared across both profiles * Lead and support projects for the long-term improvement of our work environment as we grow * Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation * Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders * Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning * Interact daily with cross-functional teams: * People — culture, onboarding and offboarding, perks, analytics, labor law * IT — facilities, network, room equipment, process automation, analytics * Security — office and work environment safety policies, crisis reaction * Finance — budget monitoring, taxes, invoicing, cost optimization * Legal — compliance, agreements * Contribute to the "on-call" rotation (daily run Office Management tasks) 👀 THE TWO PROFILES WE'RE LOOKING FOR PROFILE A — OFFICE MANAGEMENT, PROCUREMENT & RSE (LEVEL RANGE TARGETED ON OUR LEVEL GRID: A2–B0) Specific missions * Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management * Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs * Own office procurement: purchases, budget tracking, cost optimization, reporting * Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives Key outcomes by 1 year * Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply management are handled with no recurring gaps * Vendor portfolio is documented and tracked: contracts, invoices and performance are monitored consistently * Led at least two vendor reviews or benchmarking processes, produced clear findings and took corresponding decisions autonomously * Led an RSE audit: assessed what exists at Alan, benchmarked comparable organizations, proposed a realistic and prioritized action plan, and launched at least 2 concrete actions * Automated at least 3 manual or recurring tasks You may be a great fit if you are: * An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company * A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines * An operational profile with concrete RSE delivery experience PROFILE B — EVENTS, ENGAGEMENT & INTERNAL COMMUNICATION (LEVEL RANGE TARGETED ON OUR LEVEL GRID: B0–B1) Specific missions * Lead and support the organization of global and cost-efficient team events and experiences: seminars, celebrations, alaniversaries — with a genuine focus on bringing people together, not just delivering logistics * Bring creativity to build a strong sense of belonging across all Alaners, including those in hubs (40+ across France, Belgium, Spain, Canada, and more countries to come) * Own goodies and branded merchandise: selection, logistics, stock management * Build and run a consistent internal communication layer around events and office life, working closely with the People team and Knowledge Manager to align on messaging, timing and formats * Manage events vendors end-to-end: agencies, caterers, venues — from briefing to contractualization, negotiation, invoicing and post-event reporting Key outcomes by 1 year * Event calendar delivered on time and within budget * Alaner participation rate in events measurably improved vs. baseline * At least one recurring internal communication format live and running consistently * Genuine connection rituals established between Paris HQ and hubs, including low-cost formats * Goodies and merchandise process fully owned, with clear stock management and cost tracking * Contributed to an inclusive event strategy in the context of a work-from-anywhere policy You may be a great fit if you are: * An Event coordinator with a genuine engagement and internal communication dimension, from a scale-up * An Internal communications profile with significant event experience and a community-building instinct * A Workplace Experience profile with strong culture ownership and a creative approach to gathering people Requirements * This role requires a four day presence in our Parisian office with one day of remote work per week possible. * Professional fluency in English (spoken and written). 🙌 PERKS & BENEFITS At Alan, we believe that being in good health is a basic need, and it starts with our employees. This is why Alaners are provided with a stimulating environment and perks ensuring they are happy, efficient and spend only high-quality time with co-workers. Therefore, we offer: * All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones. * Flexible vacation policy and flexible working hours. Organize your time as you wish. * Transport. Country-specific commuter benefits. * Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture. * Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises. * Fair rewards. Generous equity packages complement your base salary. * Delightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family. * Parental leave. Extended parental leave for all new parents. IMPORTANT NOTE: WE HIRE PEOPLE, NOT ROLES. If you're excited about this opportunity but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements? Remember, this is just a guide, not a checklist. We'll be thrilled to receive your application! 🔖 Check out our About Alan and Career pages, as well as our Medium, blog and Glassdoor page for more info.

Datadog

We're looking for a People Operations apprentice to join Datadog's EMEA Compliance team in Paris - the team responsible for ensuring our employees across EMEA are well-supported and that our HR processes run smoothly and in compliance with local requirements. As part of this team, you'll work alongside HR professionals to handle day-to-day administrative tasks, coordinate with internal teams and external providers, and help maintain the operational backbone that employees and stakeholders rely on every day. This is a hands-on role where you'll gain real exposure to HR compliance, immigration coordination, and employment law in an international environment. If you're detail-oriented, organized, and eager to learn how a global HR function operates, this apprenticeship is for you.   About the role As a People Operations apprentice, you will combine theoretical learning at your school with practical, hands-on experience supporting this team on a wide range of administrative and operational tasks. You will interact regularly with HR (People Business Partners, People Solutions, Payroll, Benefits, Center of Expertises), Legal and Recruiting teams, as well as external providers across EMEA countries. Over the course of your apprenticeship, you will progressively take on more responsibilities as you become familiar with our processes, tools, and the regulatory landscape we operate in. What you'll do * Prepare and issue standard HR documents including employment contracts, addendum, probation period letters, and other employee relations documentation * Draft and manage correspondence related to accommodation requests (e.g. reduced working hours, therapeutic part-time arrangements), ensuring timely follow-up and proper filing * Monitor employee absence reports and flag relevant cases to the appropriate HR and Payroll teams * Coordinate occupational health appointments for employees in EMEA (when applicable), including scheduling, employee communications, and tracking completion * Support the internship recruitment campaign in coordination with the Campus Recruiting and People Solutions teams * Maintain and update internal compliance resources, including mandatory workplace postings (affichage obligatoire) and the Employee Handbook * Pull and consolidate data from Workday to produce recurring HR reports and maintain tracking dashboards * Ensure documents are properly updated, filed, and securely stored in our systems   Who you are * You are completing a degree in Human Resources, Law, Business Administration, or a related field, and this apprenticeship is required as part of your academic curriculum * You are organized, rigorous, and comfortable managing multiple tasks simultaneously * You understand the importance of handling sensitive and confidential information with discretion * You are a clear communicator, both in writing and verbally, in French and English * You are proactive and enjoy keeping processes running smoothly * You are comfortable working with data and spreadsheets, and have a good command of Excel * You are curious about HR operations, employment administration, and how global people teams work * You have a positive attitude and are ready to learn from experienced team members in a fast-paced, international environment * Familiarity with Workday or other HRIS tools is a plus, but not required   Please ensure that you submit your CV/resume in English. If possible, please apply using your personal email address instead of your university email address. #LI-Hybrid ---------------------------------------------------------------------------------------------------------------------------------- About Datadog:  Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center. ---------------------------------------------------------------------------------------------------------------------------------- Equal Opportunity at Datadog: Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.  Datadog endeavors to make our Careers Page accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please complete this form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.  Privacy and AI Guidelines: Any information you submit to Datadog as part of your application will be processed in accordance with Datadog’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at Datadog AI Guidelines.

TheFork

Join our Movement and Champion Restaurant Culture! 💚 At TheFork we believe that the best things in life happen around the table. As the leading restaurant booking platform in Europe, we connect the broadest community of loyal diners with the world’s favorite restaurants. Powered by innovation and a deep passion for the restaurant industry, we create unique dining experiences across 11 countries. We’re part of the Tripadvisor Group and proud to be building a diverse, people-first culture where “respect”, “ownership”, “growth” and “better together” values thrive. If you’re passionate about food, technology, and making a real impact, your seat at the table is ready. 👉 Discover life at TheFork What you will do:  As a Senior HR Operations Specialist France and Belgium, you will report directly to the Senior HR Manager France and Belgium based in Paris and will be part of the Global HR operations team (Europe). You will support the HR team by taking care of our employees, from the moment they sign the offer letter, to the moment they leave the company. In this role, you will ensure smooth HR operations, compliance with local labour laws, and efficient support for employees and managers across various HR functions. You will also manage large volumes of HR data, ensuring accuracy, confidentiality, and effective reporting.   Payroll & Compliance: * Prepare all French and Belgium payroll inputs and submit them to the external provider on schedule. * Review and validate payroll outputs before they go final. * Guarantee full adherence to the relevant convention collective, overseeing compensation, leave, and working time to ensure local legal compliance.   Employee Support: * Serve as the first point of contact for employees on pay, leave, benefits, and policies, resolving their queries through our ticketing tool, ServiceNow. * Communicate with employees via emails and Slack to address various concerns. HR Administration: * Manage employee files and handle administrative tasks such as contracts, addendums, and processes for foreign employees. * Oversee the management of employee absences and coordinate with the occupational doctor and health insurance providers. * Participate in the onboarding and offboarding processes to ensure smooth transitions.

 * Manage lunch vouchers and CESU checks HR Data & Reporting: * Enter and maintain employment data in our HRIS, Workday, keeping all tools and data up to date. * Prepare HR reports to provide insights and updates to the management team. * Support the establishment and ongoing administration of the CSE as required.  Cross-Market Collaboration: *  Dedicate some time to supporting other markets, including projects with foreign colleagues.

 Who you are: You Must Meet These Critical Qualifications * Minimum 4 solid years of experience in HR Operations for France * In-house payroll management experience is essential * Rigorous, autonomous, curious, project management & detail oriented * Open minded, responsible & eager to learn * Actively seeks ways to optimize internal processes and elevate team practices. * Strong expertise in French labor regulations, local legal frameworks, and corporate HR policy compliance * Tech savvy: use of HRIS Workday, Gdrive, Notion * Fluent in French, advanced level of English You Can Impress With These Additions * Good level of Spanish * International experience What we offer you: 😄 An awesome team  🏠 A permanent contract  ⚖️Flexible working environment (2 days home office per week +  up to 4 total weeks additional flexibility during the summer period and in December to work fully remotely) 💸 Competitive fixed salary and bonus  🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants)   🌎 International teams and a multicultural environment spanning 10 offices across Europe 🤝 Highly inclusive working environment  🤸‍♀️ Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc  🎓 Continuous learning and development programs 😌 Free access to the Calm app to help you build resilience wherever you are in your mental health journey 🐣Dedicated parental leave and caregiver leave policies (12 weeks fully paid) 🏥Health insurance covered by the company  👶 Financial support for birth, adoption, civil partnerships, or marriage 🚝 Transport allowance 🏥Health insurance fully covered by the company  👩‍🦽 Life & Disability Insurance at no cost to the employee 🍴 Amazing offices with dining, coffee points and leisure area     🎤 Team building events All hiring happens through our careers site and official email. We do not text or ask for payment during the hiring process. Please report any suspicious messages immediately. We believe that we are better together, and we welcome you for who you are. We endeavor to ensure  that everyone - regardless of ability, age, socio-economic & cultural background, ethnicity, faith, gender, gender expression, gender identity, ideology, national origin, race, sexual orientation, marital status, or any characteristic protected under  applicable law -has the opportunity to reach their full potential. At TheFork, we want you to bring us your unique perspectives and experiences, so we can collectively continue disrupting the restaurant industry and go from good to great. TheFork is committed to a fair recruitment process. If you have special needs and require reasonable support during your application,  interview, or participation in the selection process due to health conditions or disability, please direct your inquiries to AccessibleRecruitment@TheFork.com. Our HR team will review the request and respond accordingly.