Are you interested in
joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite
professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis,
threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve
been searching for!
Concentric is a risk consultancy specializing in delivering strategic security and intelligence
services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers
strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits,
secure embedded staffing, and training for security teams and intelligence analysts.
Our ultimate goal is to be
recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these
core values:
Integrity – Collaboration - Relationships – Excellence – Creativity - Results
Join Us,
Concentric - "Your World Secured"
We are currently looking to hire an Operations and Finance Specialist
to join our Corporate team! This position allows for remote work within the United States.
This is a full time, temporary position for up to 6 months with the possibility
to extend based on business needs.
JOB DESCRIPTION
The Operations & Finance Specialist provides administrative support across finance, operations, and vendor
management. This role is responsible for coordinating expense reporting, corporate credit card administration, vendor onboarding
and compliance, project data management, and employee support. The ideal candidate is highly organized, detail-oriented, and able
to manage multiple workflows while collaborating with teams across the organization.
RESPONSIBILITIES
Corporate Expense Administration
Prepare corporate credit card charges for import into Intacct.
Code, reconcile,
and track corporate credit card transactions.
Match receipts to transactions and follow up on
missing documentation.
Ensure expense documentation is complete, accurate, and
audit-ready.
Vehicle Rental Program
Administration
Serve as the primary administrative contact for vehicle rental vendors.
Maintain relationships with account managers to ensure competitive pricing and quality service.
Obtain required insurance certificates, receipts, and supporting documentation.
Assist with resolving billing or documentation issues.
Concur System Administration
Administer Concur user
accounts, including adding and removing users.
Provide employee training on Concur and expense
reporting processes.
Develop and maintain user guides and training materials.
Monitor and manage the shared expense report support inbox.
Respond to employee
questions and troubleshoot system issues.
Project & Financial Data Management
Transfer project information between operational
and financial systems, including:
Monday.com
Intacct
Concur
Google Drive
Verify data
accuracy and ensure information is transferred in a timely manner.
Support cross-functional
reporting and record management.
Corporate Credit Card Administration
Coordinate issuance and cancellation of American
Express and Visa corporate cards.
Track card requests, approvals, and successful
activation.
Maintain accurate cardholder records.
Enroll employees in
applicable rewards programs.
Coordinate card replacements and deactivations as
needed.
Vendor Onboarding
Coordinate the end-to-end vendor onboarding process.
Collect and organize
required documentation, including:
Non-Disclosure Agreements (NDAs)
Vendor Service Agreements (VSAs)
W-9 forms
Work
Orders
ACH authorization forms
Set up new vendors in
Monday.com, Intacct, and Google Drive.
Manage the shared vendor onboarding email inbox.
Ensure vendors are fully established before work begins.
Vendor Maintenance & Compliance
Maintain accurate vendor
records across company systems.
Generate reports to identify inactive or outdated
vendors.
Coordinate with internal stakeholders to determine active vendor status.
Track agreement expiration dates and facilitate renewals or re-execution when needed.
Request, collect, and maintain current business licenses and Certificates of Insurance (COIs).
Monitor vendor compliance documentation and follow up on expired or missing records.
REQUIRED QUALIFICATIONS:
2+ years
of administrative, operations, finance, accounting, or vendor management experience.
Strong
organizational skills with exceptional attention to detail.
Experience managing multiple priorities
in a fast-paced environment.
Excellent written and verbal communication skills.
Strong customer service orientation and ability to work cross-functionally.
Proficiency with Microsoft Office or Google Workspace, particularly Excel/Sheets.
Ability to
handle confidential financial and business information with discretion.
PREFERRED QUALIFICATIONS
Experience with Intacct, Concur, Monday.com, or similar ERP and workflow systems.
Experience with expense reporting, accounts payable, or vendor administration.
Familiarity with contract administration and compliance documentation.
Experience
maintaining shared inboxes and coordinating cross-functional workflows.
COMPENSATION & BENEFITS
The HSA medical plan covers 100% of the premium for employee-only coverage. The PPO medical plan requires an
employee contribution for employee-only coverage. For both plans, Concentric covers a substantial portion of the premium for
dependents.
Concentric also offers an HSA employer contribution
Medical
FSA
Employer-paid insurance: life, STD, LTD, and AD&D
401k
including employer match & immediate vesting
11 paid holidays
Paid leave (vacation, sick, parental)
Annual Health & Wellness
Benefit
Pet Insurance
National discount employee program
Employee Assistance Program for personal needs
Credentity Protection - Eclipse Digital
Protection by Concentric
Free access to our Risk Intelligence Dashboard and GEAR App.
Providing 24/7 access to trusted risk intelligence and remote support, helping you stay informed, prepared, and protected wherever
you operate.
Dedicated Security and Intelligence Training Programs for Professional
Development
Coaching and Mentoring Opportunities
Seattle, Washington Pay Range
$25—$30 USD
Concentric and SPS Global
acknowledge the systemic barriers in the security industry and recognize that removing those barriers will require a collaborative
and conscious effort. Concentric and SPS Global are committed to programs and initiatives that promote diversity, equity, and
inclusion, enhancing our organization and the broader community. We are creating a diverse environment and are proud to be an
equal opportunity employer. We encourage people from all backgrounds to apply. All qualified applicants will receive consideration
for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin,
genetics, disability, age, or veteran status.
Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants who submit
personal information to us. You can access our GDPR and CCPA policy by clicking the GDPR button at the bottom of our career
page.