Legal Records & Contract Management Coordinator (m/w/d)

Baringa

ABOUT BARINGA  Baringa is a global consulting firm that partners with leaders to drive change and create value. With deep industry expertise, and enabled by advanced technology, the firm helps clients to deliver with greater confidence and certainty. With over 2,000 people across the UK, Europe, North America, Asia and Australia, the firm combines global insight with local understanding. The firm works across energy and resources, financial services, government and public sector, consumer products and retail, pharmaceuticals and life sciences, manufacturing, and technology, media and telecoms, with capabilities spanning strategy, transformation and operational excellence – all powered by advanced technology, data, AI and digital innovation. Clients value Baringa’s collaborative approach and the way its teams integrate seamlessly – all working with a shared understanding of what matters most. The firm is known for its kind, curious experts who listen closely and care deeply about client success as they help clients transform energy markets, modernise financial platforms, expand telecoms and digital networks through advanced data analytics, enable digital services in government, and unlock growth in consumer sectors. Certified as a Great Place to Work around the world, Baringa has been recognised by the Financial Times in 22 categories of its UK Leading Management Consultants rankings, and by Forbes for four consecutive years as one of the World’s Best Management Consulting Firms. OUR POWER AND LOW CARBON SOLUTIONS PRACTICE IS LOOKING FOR A (SENIOR) MANAGER (M/W/D) TO JOIN THE TEAM IN DÜSSELDORF.  Baringa’s market leading Power Market Advisory practice works with clients across the energy value chain—utilities, independent power producers, developers, network companies, commodity traders, industrials, investors, policymakers and regulators. We combine deep market, technical, commercial and regulatory expertise to help clients develop projects, deploy capital, and optimize value across the energy transition, including renewables, storage, clean molecules and low carbon infrastructure.  WHAT YOU WILL BE DOING * Market & strategy support: Lead market assessments across German and Central European wholesale power, emerging technologies (e.g., renewables, storage, PtX/clean molecules) and business models. Shape strategic recommendations for corporate and investment clients, ensuring analytical robustness and commercial relevance. * Quantitative analysis & modelling: Oversee the development and enhancement of complex datasets, models, and analytical frameworks to evaluate market fundamentals, asset revenues and commercial performance for renewables and flexible resources (e.g., batteries, pumped storage, demand response). Provide quality assurance and guide junior team members in best‑practice modelling approaches. * Transaction support: Manage and coordinate buy‑ and sell‑side commercial due diligence processes for renewables, storage and early‑stage low‑carbon assets. Drive the identification of value drivers, risks, commercial structures and route‑to‑market considerations, while steering stakeholder alignment and delivering clear investment‑grade insights. * Portfolio & asset insights: Steer analytical work on asset dispatch, hedging concepts, and portfolio optimisation strategies, partnering directly with developers, IPPs and investors. Translate market and asset insights into actionable portfolio and trading strategies. * Tenders & auctions: Lead in structuring, pricing and submitting bids for competitive government tenders and auctions in Germany and Central Europe. * Client deliverables: Own the development of compelling client deliverables, including executive‑level presentations, memos and dashboards. Ensure that complex analysis is translated into clear, strategic recommendations. Manage project workstreams, coordinate cross-functional teams, and maintain strong client relationships throughout delivery.   YOUR SKILLS AND EXPERIENCE A well-rounded candidate should demonstrate a balance of strengths across these key areas: * Expertise: Deep understanding of the German and Central European power market including market fundamentals, market design policy and regulation and commercial structures. * Experience: At least 6 years of experience in management consulting or an internal role focused on Power Market Advisory. * Analytical skills: Analytical skills applied to energy market fundamentals, combined with market- and asset modelling. * Energy market interest: Willingness to work occasionally in different market contexts and themes, or support model development. * Domain exposure: Experience in commercial structures, assessing routes to market for power generation assets and designing business models in energy markets. * Project management: The ability to manage projects day-to-day and oversee inputs/outputs from the modelling team. * Communication: Excellent communication and presentation skills and a track record of effective teamwork. * Ways of working: The ability to take ownership and deliver results in client-facing environments. * Languages: Advanced language skills in German and English required.    WHAT A CAREER AT BARINGA WILL GIVE YOU  PUTTING PEOPLE FIRST. BARINGA IS A PEOPLE FIRST COMPANY AND WELLBEING IS AT THE FOREFRONT OF OUR CULTURE. WE RECOGNISE THE IMPORTANCE OF WORK-LIFE BALANCE AND FLEXIBLE WORKING AND PROVIDE OUR STAFF AMAZING BENEFITS. SOME OF THESE BENEFITS INCLUDE:  * Generous Annual Leave Policy: We recognise everyone needs a well-deserved break. We provide our employees with 5 weeks of annual leave, fully available at the start of each year. In addition to this, we have introduced our 5-Year Recharge benefit which allows all employees an additional 2 weeks of paid leave after 5 years continuous service.  * Flexible Working: We know that the ‘ideal’ work-life balance will vary from person to person and change at different stages of our working lives. To accommodate this, we have implemented a hybrid working policy and introduced more flexibility around taking unpaid leave.  * Corporate Responsibility Days: Our world is important to us, so all our employees get 3 every year to help social and environmental causes and increase our impact on the communities that mean the most to us.  * Wellbeing Fund: We want to encourage all employees to take charge and prioritise their own wellbeing. We’ve introduced our annual People Fund to support this by offering every individual a fund to support and manage their wellbeing through an activity of their choice.  * Profit Share Scheme: All employees participate in the Baringa Group Profit Share Scheme so everyone has a stake in the company’s success.  DIVERSITY AND INCLUSION We are proud to be an Equal Opportunity Employer. We believe that creating an environment where everyone feels a sense of belonging is central to our culture and that diversity is paramount to driving creativity, innovation, and value for our clients and for our people.  AN AWARD-WINNING WORKPLACE You can be a part of our ‘Great Place to Work’ – with our commitment to women and well-being in the workplace for all. Click here to see some of our recent awards and how we’ve achieved this.  USING BUSINESS AS A FORCE FOR GOOD.  We maintain high standards of environmental performance and transparency, which can be seen through our commitment to Net Zero with our SBTI-verified Scope 1, 2 and 3 emissions reduction targets and our support of the Better Business Act. We report our progress publicly and ensure that we are also externally assessed and scored through organisations like CDP and EcoVadis - helping us to continually identify where we can improve.  We have a long legacy of supporting the communities in which we work, and offer a variety of ways to contribute, by putting people first and creating impact that lasts. Our Corporate Social Responsibility (CSR) agenda is about giving back to the communities in which we live and work by sharing our skills, talent and time. In essence, we aim to empower and encourage everyone in the firm to contribute to the things we care about, and support registered charities and organisations with a clear social or environmental purpose to increase the positive impact they can have.   JOIN US All applications received will be reviewed by a member of our Talent Acquisition team. We never rely solely on automated screening or AI tools to make hiring decisions. Your application will be considered for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, nationality, disability, age, faith or social background. We do not filter applications by university background and encourage those who have taken alternative educational and career paths to apply. We would like to actively encourage applications from those who identify with less represented and minority groups. We operate an inclusive recruitment process, ensuring reasonable adjustments where needed. Please contact a member of our Recruitment Team to discuss further.   BARINGA PRIVACY NOTICES For UK & EU Your personal data will be retained by Baringa for up to two years, in accordance with our UK Recruitment Privacy Notice / EU Recruitment Privacy Notice, to evaluate your application and meet our legal and reporting obligations. In line with the General Data Protection Regulation (GDPR), you have the right to request access to, rectification, or erasure (subject to legal limitations) of your personal data. For more information, please contact us at privacy@baringa.com For the USA Your personal data may be retained by Baringa for up to two years, as outlined in our Recruitment Privacy Notice (AMER & APAC), to support the recruitment process and internal reporting requirements. Where applicable, and in accordance with relevant federal and state laws, you may have the right to request access to or correction of your personal information. For further details, please contact privacy@baringa.com For Australia & Singapore Your personal data will be retained by Baringa for up to two years, in accordance with our Recruitment Privacy Notice (AMER & APAC), to assess your application and meet applicable reporting and legal obligations. In line with the Australian Privacy Act and Singapore’s Personal Data Protection Act (PDPA), you may have rights to access, correct, or request limited deletion of your personal data. For more information, please contact us at privacy@baringa.com

Verifone

WHY VERIFONE For more than 30 years Verifone has established a remarkable record of leadership in the electronic payment technology industry. Verifone has one of the leading electronic payment solutions brands and is one of the largest providers of electronic payment systems worldwide. Verifone has a diverse, dynamic and fast paced work environment in which employees are focused on results and have opportunities to excel. We take pride in the fact that we work with leading retailers, merchants, banks, and third party partners to invent and deliver innovative payments solution around the world. We strive for excellence in our products and services, and are obsessed with customer happiness. Across the globe, Verifone employees are leading the payments industry through experience, innovation, and an ambitious spirit. Whether it’s developing the next platform of secure payment systems or searching for new ways to bring electronic payments to new markets, the team at Verifone is dedicated to the success of our customers, partners and investors. It is this passion for innovation that drives each one of our employees for personal and professional success. Verifone is proudly an in-office work culture as we see immense benefits to career development and business results from our colleagues being physically co-located. WHAT'S EXCITING ABOUT THE ROLE This is a dual-focus benefits role sitting within the global HR team. The primary responsibility is ownership of the global benefits program, one of the organization’s largest and most complex benefit portfolios, covering medical, dental, vision, 401(k), life insurance, short- and long-term disability, FSA/HSA, commuter benefits, and the Employee Assistance Program. Along with EMEA, the role takes ownership of benefit programs in the United States, Canada, and Latin America — managing renewals, compliance, and employee experience across the Americas region in partnership with regional HR managers and local brokers. The role also provides ad-hoc support to APAC as required. KEY RESPONSIBILITIES Benefits — Program Ownership * Own and manage the full global employee benefits program, serving as the primary subject matter expert for all benefit matters * Lead the annual Open Enrollment process end to end: plan design review, vendor negotiations, system configuration (HRIS/benefits platform), employee communications, and post-enrollment reconciliation * Manage relationships with benefit carriers and brokers (medical, dental, vision, life, disability, FSA/HSA, EAP, commuter). * Negotiate annual plan renewals and renewals strategy with carriers, benchmarking costs and coverage against market data; prepare recommendations for sign-off * Administer and optimize the 401(k) plan in partnership with the record-keeper (Fidelity); ensure plan compliance including non-discrimination testing, Form 5500 filing, and plan document updates * Manage COBRA administration and ensure compliance with ERISA, ACA, HIPAA, FMLA, and all applicable federal and state regulations * Partner with Payroll to reconcile benefit deductions, resolve discrepancies, and ensure accurate W-2 reporting of benefit-related income * Oversee the benefits administration, including employee-facing content, and Open Enrollment workflow * Respond to escalated employee benefit queries and ensure a high standard of employee experience throughout the benefits lifecycle Compliance & Governance * Maintain a compliance calendar covering all federal and state benefit filings, notices, and deadlines (ACA 1094/1095, PCORI, Form 5500, SARs, SPDs, SMMs) * Ensure Summary Plan Descriptions (SPDs) and plan documents are current and legally compliant; coordinate with Legal and external counsel as required * Manage ACA affordability analysis and ensure the organization remains compliant with employer mandate requirements; track and resolve IRS inquiries * Stay current on legislative and regulatory changes (e.g. state-level mandates, SECURE Act updates, mental health parity rules) and assess impact on plan design * Manage annual non-discrimination testing for all applicable plans; liaise with actuaries and plan administrators on corrective distributions where required * Support internal and external audits of benefit plans, providing documentation, data, and process narrative as required Wellbeing & Employee Experience * Lead the day-to-day management of the employee wellbeing program, including EAP, mental health resources, wellness reimbursements, and any voluntary benefit offerings * Design and deliver benefit communications throughout the year — Open Enrollment guides, new hire onboarding materials, life event communications, and benefits FAQs * Analyze benefits utilization, claims experience, and employee feedback to identify gaps, cost trends, and plan improvement opportunities; present findings and recommendations annually to senior leadership Americas Benefits — Canada & LATAM * Own the renewal cycle for benefit plans in Canada and Latin America, managing timelines, broker relationships, and stakeholder approvals across all entities in the region * Maintain a renewal calendar for Americas markets, flagging upcoming renewals to relevant stakeholders and ensuring no deadlines are missed * Review broker renewal submissions, benchmark proposals where possible, and escalate significant cost increases or plan changes for approval * Coordinate with Finance on purchase orders, invoice processing, and fringe rate tracking for Americas entities; provide input into global fringe tracking as required * Provide ad-hoc support to APAC regional teams as required * Provide benefits data and support during M&A activity, restructuring events, and HR due diligence processes Vendor & Stakeholder Management * Serve as the primary contact for all global benefit vendors and brokers; conduct regular performance reviews and hold vendors accountable to SLA commitments * Partner closely with Global HR Business Partners, Payroll, Finance, Legal, and IT to deliver seamless benefit administration and employee experience * Build effective working relationships with regional HR leads across the Americas, EMEA, and APAC HR leads on benefits queries as required * Manage external consultants and benefit advisors on project-specific work (benchmarking, plan design reviews, compliance projects) ESSENTIAL EXPERIENCE AND SKILLS * 5-8+ years of progressive global benefits experience, experience with an unbundled self-insured program is preferred * Deep knowledge of Americas, EMEA, and APAC benefit plan types (medical, dental, vision, 401(k), life, STD/LTD, FSA/HSA, COBRA, EAP) and the vendor/carrier landscape * Strong working knowledge of US benefits compliance: ERISA, ACA, HIPAA, FMLA, IRS regulations, non-discrimination testing, and Form 5500 * Proven experience managing Open Enrollment end to end — from plan design and carrier negotiations through to system build and employee communications * Experience administering or overseeing a 401(k) plan, including record-keeper management and annual compliance filings * Proficiency in benefits administration platforms and HRIS systems (e.g. Workday, ADP) * Strong analytical skills — comfortable working with claims data, utilization reports, cost modelling, and presenting insights to senior stakeholders * Excellent project management and organizational skills; able to manage multiple vendors, deadlines, and workstreams simultaneously * Clear, confident communicator — able to simplify complex benefit topics for employees and articulate data-driven recommendations to leadership OUR COMMITMENT Verifone is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Verifone is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Securitas

Securitas Group Securitas is a world-leading safety and security solutions partner that helps make your world a safer place. By leveraging technology in partnership with our clients, we offer a broad portfolio of value-enhancing services and solutions integrated across the security value chain – from on-site services to advanced monitoring, comprehensive risk prediction and advisory services. With around 322 000 employees in 44 markets, our innovative, holistic approach with local and global expertise makes us a trusted business partner to many of the world’s best-known companies. Benefitting from almost nine decades of deep experience and guided by our values of integrity, vigilance, and helpfulness, we create sustainable value by helping our clients optimize their operations and protect what matters most - their people and assets. ---------------------------------------------------------------------------------------------------------------------------------- About the team The newly established Data, AI and Privacy Legal Team will deliver Data, AI and Privacy support across Securitas Group. The team combines lawyers across Countries, Regions and Group units with non-legal specialists who run the operations, tooling and processes that make the team scalable. ---------------------------------------------------------------------------------------------------------------------------------- About the role We are looking for an operationally minded Data, AI and Privacy Coordinator to join our team in a non-legal support role. You will be the engine room of the team – owning OneTrust day-to-day, improving the workflows and processes that the team relies on, and running the operational privacy and AI tasks. Your role would be to take responsibility for operational tasks, processes and workflows, bringing consistency across countries, and make the team’s way of working measurably more efficient over time. This role offers a rare opportunity to shape how a newly established global function structures its Data, AI and Privacy operations, and to build the tooling and processes that the whole team will use for years to come. ---------------------------------------------------------------------------------------------------------------------------------- Key responsibilities OneTrust ownership * Act as the in-house power user of OneTrust – configure modules, build and maintain workflows, manage users, dashboards, templates and reporting. * Identify gaps and improvements, channel them to the OneTrust stakeholder group, and represent the DAP team’s needs in the tooling roadmap. * Coach business users on how to use OneTrust effectively, and act as the first point of contact for tool-related questions. Workflow and process design * Design, document and continuously improve the operational processes the DAP team relies on – intake, assessments, risk mitigation, ROPAs, privacy notices, monitoring and reporting. * Standardise templates, playbooks and checklists so that quality and turnaround are consistent across hubs. Operational privacy and AI tasks * Maintain and update the Records of Processing Activities (RoPA) and the AI use-case inventory. * Support with incoming Data Subject Rights requests. * Handle the operational steps of incident and breach response – logging, evidence collection, status tracking and coordinating notifications. * Keep transparency notices, privacy statements and AI disclosures up to date across the in-scope entities. * Run the operational side of vendor reviews and DPIA intake – gathering information for a privacy assessment, coordinating with stakeholders and preparing for legal review. * Prepare materials for privacy and AI training and awareness campaigns; track completion and follow-up. Reporting and continuous improvement * Build and run regular reporting so leadership can see bottlenecks and trends. * Contribute to monitoring, audit and reporting processes to support accountable governance. * Drive a continuous improvement loop – collect feedback from the lawyers and from business users, propose changes and implement them. * Partner with stakeholders from IT, Security, Compliance, HR, Marketing and Procurement to embed privacy-by-design and AI governance into operational practice. ---------------------------------------------------------------------------------------------------------------------------------- Who we are looking for You combine practical operational experience with a strong sense of structure and stakeholder engagement. You are comfortable working in a legal and compliance environment without being a lawyer yourself, and you are energized by building something new. Our preferred candidate is: * Operationally-minded – you like building processes, running tooling and making things demonstrably more efficient. * Hands-on with OneTrust – confident building and maintaining workflows, not just using them as an end-user. * A natural process-thinker – you can take a messy reality and turn it into a documented way of working. * Skilled at stakeholder management – you build strong relationships and earn commitment across a complex organisation. * Curious about technology and AI; willing to grow your regulatory understanding as you go. * Tech-savvy and energised by tooling – spreadsheets, dashboards, automation and reporting come naturally. * Continuous-improvement minded – you spot bottlenecks and fix them, rather than work around them. * Comfortable working with different countries, supporting multiple legal counsels and business units in parallel. Required qualifications and experience * 5+ years of experience in a privacy, data protection, compliance operations, GRC tooling or similar operational role. * Bachelor’s degree (privacy, IT, business, compliance or related field); further qualifications welcome. * Hands-on experience administering GRC tooling (OneTrust experience preferred) – including building and maintaining workflows. * Working understanding of the GDPR, the e-Privacy Directive and the EU AI Act – enough to operate within them. * Demonstrated experience designing and documenting operational processes. * Hands-on exposure across the practical privacy workflow – RoPA upkeep, Data Subject Rights requests, breach handling, training preparation. * Excellent project management and communication skills; adept at working with both legal and non-legal colleagues. * Good working understanding of AI and IT applications – able to have informed conversations about AI capabilities without being a deep technologist. * Fluency in English. Nice to have * OneTrust certification (e.g. OneTrust Certified Privacy Professional, Certified Automation Professional). * Relevant privacy certifications, such as IAPP Certified Information Privacy Manager (CIPP/M) or IAPP Certified Information Privacy Technologist (CIPP/T). * Relevant AI governance certifications, such as IAPP Artificial Intelligence Governance Professional (AIGP). * Working knowledge of the wider EU Digital Decade regulatory package (e.g. Data Act, NIS2 Directive, DORA). * Experience with automation or low-code tooling (Power Platform, ServiceNow, or similar). * Proficiency in a second EU language. ---------------------------------------------------------------------------------------------------------------------------------- Working conditions We currently welcome applications from EU Securitas hub locations, with a preference for candidates based in Warsaw, Poland. Hybrid model applies - the specific set up will depend on office regulations in the specific country. The role involves travelling (around 2-4 times per year). ---------------------------------------------------------------------------------------------------------------------------------- What we offer At Securitas we believe in doing the right thing and doing it well. For our customers and our employees. Our employees come from all walks of life and bring with them many talents and perspectives. We aim for diverse representation throughout the company, and we are committed to equal pay, safe working conditions, gender balance and an inclusive work environment with a wide range of skills and development opportunities. If this sounds like the right next step in your professional career, don't hesitate and apply!