Global Travel Coordinator

The Travel Coordinator will own travel coordination for the IMC Sydney office, serving as the primary point of contact for all international and domestic travel bookings. The role sits within the Workplace Operations team and plays a critical part in ensuring IMC’s growing travel programme runs smoothly, efficiently, and in line with policy. With travel coordination as the primary focus and office administration as the secondary, this is an ideal opportunity for someone with a strong travel or corporate services background who enjoys variety and wants to build broad operational experience in a fast-paced environment. Your Core Responsibilities Travel Coordination * Own end-to-end international flight and accommodation bookings, also supporting additional travel requirements across IMC events and programmes * Manage travel changes, cancellations, and queries, acting as the escalation point for staff and programme participants * Work with relevant platform and internal stakeholders to identify and maximise automation and innovation opportunities across travel booking and coordination processes * Liaise with travel vendors to negotiate preferable rates and terms where applicable, working in partnership with Procurement as required * Manage travel policy documentation and work with IMC counterparts globally to ensure alignment * Support the current travel platform, policy, and process review * Prepare periodic reporting on travel activity, volumes, and trends to support team visibility and planning * Maintain and update travel trackers, ensuring visibility of bookings across the team Office Administration * Provide administrative support across programmes where there is natural overlap with travel logistics, including Traineeship, Intern, and L&D programmes * Assist with coordination of internal events and programmes as required * Maintain relevant pages on the APAC Workplace Operations Confluence site * Support budget tracking for relevant programmes and events * Provide front office cover as needed * Assist with ad-hoc administrative and project work across the Workplace Operations team Your Skills and Experience * Experience in a corporate travel coordination, travel agency, or executive assistant role * Strong working knowledge of travel booking platforms and processes * Excellent organisational skills with the ability to manage competing priorities * High attention to detail and accuracy * Confident communicator, written and verbal, with a professional and proactive approach * Comfortable working in a fast-paced environment with shifting priorities * A natural inclination towards process improvement, with an interest in automation and finding smarter ways to work * Team player with a flexible, can-do attitude About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

1 MISSION OF THE DEPARTMENT   The Global Policy Impact department drives WWF’s global policy ambition by mobilizing the Network’s collective influencing power to embed nature at the heart of global decision- making. We work across teams, sectors, and geographies to ensure that global policy commitments translate into measurable outcomes for people and planet. We support policy leadership across the WWF Network, align shared influencing strategies, and strengthen WWF’s presence in key global arenas. Through strategic partnerships, proactive engagement, and coordinated action, we anticipate emerging opportunities and threats, and shape global discourses through 2030 and beyond.   2 MAJOR FUNCTIONS   The Senior Coordinator in the Global Policy Impact department plays a key role in ensuring smooth coordination and operational efficiency across the team, with other WWF units, and external partners. The role is grounded in providing high-level administrative and operational support to the Director, including calendar management, travel logistics, and expense processing, while also contributing to the coordination of the team. The Senior Coordinator maintains clear and consistent internal communication, manages updates and briefings, and organizes internal and external meetings and events. In addition, the role supports an dedicated Knowledge Manager to the team by maintaining shared resources and documentation and supports cross-team collaboration to promote integrated approaches across WWF. They assist the Director with strategic planning, reporting, and coordination of cross-cutting initiatives, and prepare internal materials to support decision- making and enhance team visibility. The role also contributes to budget tracking and administrative processes, helping to ensure the department operates efficiently and delivers on WWF’s global policy objectives.   3 MAJOR DUTIES AND RESPONSIBILITIES ●  Provide strategic and operational support to the Director of Global Policy Impact, including preparation of briefings, coordination of priorities, and follow-up on key actions and decisions.  ●  Provide  proactive  calendar  management,  travel  coordination  and  submission  of expense reports for Director and cluster Heads, ensuring schedules run smoothly and logistics are efficiently organized. ●  Facilitate  internal  coordination  across  the  Global  Policy  Impact  team,  ensuring alignment of workplans, timelines, and deliverables across multiple workstreams.  ●  Supports team in the coordination of global policy fora ●  Organize and support internal meetings, workshops, and retreats, including agenda development, logistics, documentation, and follow-up actions. ●  Manage and maintain the team’s SharePoint site, ensuring shared resources and documentation are well-organized, accessible, and support effective collaboration. ●  Build  and  update  an  internal  SharePoint  communications  site  to  keep  internal colleagues  informed  and  aligned  with  key  updates,  priorities,  and  organizational developments. ●  Support the development and monitoring of strategic plans, annual workplans, and internal reporting processes, ensuring alignment with departmental goals. ●  Assist  with  budget  tracking,  procurement  processes,  contract  management,  and compliance with internal procedures.    4 PROFILE Required Qualifications. ●    University degree preferably in business administration ●  At least 5-7 years’ relevant experience as a senior or executive assistant in an international environment.   Required Skills and Competencies.  ●  A flexible working style, absolute discretion and unfailing diplomacy. ●  Excellent command of written and spoken English; other languages would be an advantage.  ●  Experience in designing and managing internal communication tools and asset  ● Computer literate and numerate in Microsoft Office and Google Suite with additional ability to use online collaborative tools for communication, interactive presentations and digital whiteboards   ● Experience of working in a multi-tasking and international environment.  ● Ability to run multiple projects at the same time  ● Independent self-starter.   ● Precision and timeliness in completion of tasks and projects ●  Embraces  the  WWF  mission  and  values  of  the  organisation:  Courage,  Integrity, Respect & Collaboration. 5 WORKING RELATIONSHIPS  Internal. Interacts regularly with Development, Conservation, On-Line, Finance, Budget and People and culture teams. Effectively coordinate and respond to external partners or potential partners, clients and organisations  External. Interacts with partners, donors and suppliers, as required, in fulfilment of duties.