Area Coordinator

LotusWorks

LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world's leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Centre sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach.  LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world’s leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Centre sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach. The Construction Coordinator – 3rd Shift will * Strong construction field coordination and project support skills. * Knowledge of semiconductor construction environments. * Ability to coordinate multiple trades and stakeholders in a fast-paced project environment. * Strong understanding of construction field operations and work planning processes. * Familiarity with inspections, testing activities, and quality assurance procedures. * Experience supporting commissioning and turnover activities. * Ability to identify, communicate, and resolve field-related issues. * Strong organizational and documentation management skills. * Effective verbal and written communication skills. * Ability to work collaboratively with project teams, contractors, and client stakeholders. * Familiarity with construction permitting processes and safety requirements. * Strong problem-solving and decision-making abilities. * Proficiency with commissioning and project tracking software. * Commitment to maintaining a safe and organized work environment. This role works closely with Project Managers, Area Superintendents, trade partners, quality teams, commissioning teams, and client stakeholders to facilitate effective field coordination and project delivery. The successful candidate will help maintain alignment between field activities, project objectives, and operational requirements while supporting safe and efficient project execution during third shift operations. RESPONSIBILITIES: * Enforce site safety standards and maintain ownership of housekeeping across all assigned areas. * Provide direct support to the Project Manager on multi-discipline field coordination activities. * Oversee construction field operations, including laydown checks and verifying field activities align with the Weekly Work Plan (WWP). * Ensure inspections and testing are properly scheduled, executed, and successfully passed. * Coordinate directly with trades and Area Superintendents to resolve field issues including housekeeping, access constraints, and resource allocation such as scaffolding, cranes, and lifts. * Support the Project Manager in resolving escalated issues related to safety, scope, quality, and schedule. * Assist in enforcing the project’s quality assurance program and coordinate closely with the quality and commissioning teams. * Provide commissioning software support including assigning issues to appropriate trades, logging issues, verifying field closure, and auditing documentation uploads. * Schedule and participate in client field permit walks including DSL, Line Break, and Hot Work permits. * Any other duties or responsibilities that may be assigned to you in your role. SKILLS REQUIRED: * Strong construction field coordination and project support skills. * Knowledge of semiconductor construction environments. * Ability to coordinate multiple trades and stakeholders in a fast-paced project environment. * Understanding of construction field operations, work planning, inspections, and testing. * Experience supporting commissioning, turnover, and quality assurance activities. * Ability to identify, communicate, and resolve field-related issues. * Strong organizational, documentation, and communication skills. * Familiarity with construction permitting, safety requirements, and project tracking software. EDUCATION / LICENSES / CERTIFICATIONS * 3–5 years of experience in construction coordination, field supervision, or a related construction field preferred. * Experience in semiconductor construction environments preferred. * OSHA 10 certification preferred. * Proof of education, licenses, and certifications will be required where applicable. BENEFITS: * Medical, Dental and Vision Insurance  * Life, Short-Term, Long-Term Disability Insurance  * Training and Education Assistance  * 401k Retirement Plan  * Extra Annual Leave with Years of Service  * Maternity/Paternity Leave  * Recognition Rewards #LI-DNP #INDHP LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.

Avanza

Till vår area Digital Workplace söker vi nu en driven och strukturerad Tech Procurement Coordinator som kommer att vara spindeln i nätet för anskaffning av mjuk- och hårdvara inom Product & Tech. Tech-anskaffningar (såsom mjukvara, molntjänster och hårdvara) är tekniskt specifika och har livscykler som kräver hög hastighet. Det förutsätter en nära relation till verksamheten. Genom att vara en integrerad del av Product & Tech kommer du att vara med och påverka direkt från planeringsfasen. HUVUDSAKLIGA ANSVARSOMRÅDEN I rollen som Tech Procurement Coordinator har du ett helhetsansvar för tech-organisationens alla inköp, där du säkrar ett aktivt processtöd och arbetar nära verksamheten strategiskt. Genom att skapa överskådlighet bidrar du till att planera inköp i nära anslutning till tech-organisationens budgetarbete. Du etablerar tech-organisationen som en obligatorisk remissinstans vid alla tech-relaterade anförskaffningar för att säkerställa att nya lösningar alltid möter våra interna standarder. En central del av ditt uppdrag är att agera Single Point of Contact (SPOC). Du blir bryggan mellan tech-organisationen och externa leverantörer, samt mellan tech och centrala inköp. På så sätt kortar du ledtider, höjer kvaliteten på underlag och avlastar samtliga parter. VIDARE KOMMER DU ATT: * Leda vårt Tech Procurement Forum för att säkerställa framdrift och samarbete. * Säkerställa regelefterlevnad för alla inköp inom tech-organisationen och uppfylla den centrala inköpsfunktionens krav. * Säkerställa en strukturerad riskhanteringsprocess där risker kopplade till avtal, mjukvara och IT-säkerhet identifieras, dokumenteras och eskaleras till rätt beslutsinstans. * Kontinuerligt dokumentera olika arbetsflöden och steg i processen för att förtydliga och förbättra vårt arbetssätt. DIN PROFIL För att trivas och lyckas i rollen ser vi att du har en utmärkt kommunikations- och samarbetsförmåga. Eftersom du kommer att röra dig i gränssnittet mellan tech, inköp och externa leverantörer är du skicklig på att bygga relationer, förstå tekniska krav och hantera olika intressenter och stakeholders på ett smidigt sätt. Som person har du dessutom en hög analytisk förmåga. Du motiveras av att sätta dig in i komplexa avtal och processer, och du har ett naturligt strukturerat arbetssätt. Du är noggrann, och trivs med att driva ditt arbete framåt självständigt, samtidigt som du behåller helhetsperspektivet i en föränderlig miljö. ANSÖKAN Skicka din ansökan genom att klicka på knappen "Ansök" nedan. Urvalet sker löpande, så skicka gärna in din ansökan så snart som möjligt. Har du några frågor kring tjänsten? Välkommen att kontakta Lucia Larsson, Area Lead på Digital Workplace lucia.larsson@avanza.se. OBS! I och med semestertider kommer vår återkoppling att dröja lite, och vi beräknar att titta närmare på din ansökan i början av augusti. Tack för ditt tålamod och varmt välkommen med din ansökan och ha en fin sommar! Vi undanber oss vänligen men bestämt kontakt från rekryteringsföretag och annonssäljare.

Nova Founders Capital

HOUSEHOLD COORDINATOR – LISBON Location: Lisbon / Cascais / Oeiras area, Portugal Role type: Full-time Working style: Highly in-person, flexible, with regular travel JOB SUMMARY We are looking for an exceptional Household Coordinator to support a busy entrepreneur and family across personal logistics, travel, calendar, inbox, household coordination and daily life operations. This is not a traditional office-based assistant role. It is a high-trust, highly practical, in-person role for someone who enjoys creating order around a fast-moving principal and family life. The core mission is simple: Remove decisions, admin, logistics, friction and unnecessary communication so the principal can focus on business, family, health and high-value work. The ideal person is proactive, discreet, service-minded, highly organised and comfortable doing everything from calendar and inbox management to travel logistics, errands, restaurant bookings, food coordination, Portuguese admin, packing support during travel, and working with household staff and external providers. KEY RESPONSIBILITIES 1. Daily life and personal operations You will help run the principal’s personal operating system. Responsibilities include: - Managing daily logistics and priorities - Removing unnecessary decisions from the principal’s day - Handling errands, bookings, reservations, purchases and returns - Coordinating appointments, suppliers, deliveries and services - Making sure practical issues are solved before they become problems - Creating systems, checklists and routines that make life smoother - Sitting down with the principal once per day to go through priorities, decisions and open loops The role requires someone who can think ahead, act independently and learn preferences quickly. 2. Calendar and communication management You will help protect and manage the principal’s time and attention. Responsibilities include: - Managing and protecting the calendar - Scheduling meetings, calls and personal appointments - Filtering emails and escalating only what truly needs attention - Drafting replies and, over time, replying on behalf of the principal where appropriate - Managing selected communication channels once trust is established - Reducing noise, unnecessary communication and low-value decisions - Following up with people so nothing falls through the cracks The goal is not just to organise communication, but to reduce the amount of communication the principal personally needs to deal with. 3. Travel management Travel is a major part of the role. The assistant should be comfortable travelling with or ahead of the principal when needed. Responsibilities include: - Booking flights, hotels, transport and restaurants - Creating itineraries and travel plans - Coordinating luggage, packing lists and practical travel preparation - Travelling ahead or alongside the principal to ensure everything is ready - Checking hotel arrangements, rooms, transport, food, gym access and local logistics - Solving issues before arrival - Making sure travel feels seamless and low-friction The person should be comfortable with a flexible travel schedule and practical arrangements. Travel will normally be handled in a sensible, cost-conscious way. 4. Household and lifestyle coordination The family has household support, including a maid, so this is not a cleaning or housekeeping role. However, the assistant will help coordinate the system around the household. Responsibilities include: - Coordinating with the maid and other household providers - Making sure the home is prepared and functioning smoothly - Managing repairs, suppliers, maintenance and deliveries - Coordinating laundry, dry cleaning, car-related tasks and other practical matters - Making sure groceries and key household items are stocked - Coordinating food, meals, restaurant bookings and delivery - Helping practically with food on occasion if needed - Supporting family logistics where relevant The right person should be comfortable both with high-level coordination and practical hands-on help. 5. Food, health and personal preferences The assistant should learn the principal’s preferences and routines, including food, health, training and travel preferences. Responsibilities include: - Coordinating groceries and meals - Understanding dietary preferences - Booking restaurants that fit preferences - Coordinating with the maid on food preparation - Managing health-related appointments such as doctors, dentists, physio, etc. - Helping maintain routines during travel This is not a chef role, but the person must be practical and willing to help solve food-related needs when necessary. 6. Portuguese admin and local support Because the role is based in Portugal, strong local knowledge is important. Responsibilities include: - Handling Portuguese bureaucracy and appointments - Speaking with local suppliers, service providers and authorities - Booking and managing local services - Helping with forms, appointments, car-related admin, doctors, schools and other local logistics - Translating or clarifying Portuguese communication where needed The person must be fluent in Portuguese and have strong English. ABOUT YOU We are looking for someone who is: - Highly organised and detail-oriented - Discreet and trustworthy - Calm under pressure - Proactive and able to anticipate needs - Practical and not status-sensitive - Warm, but professional - Comfortable around a family environment - Comfortable with children, while not being hired as a nanny - Able to push back respectfully to protect time and priorities - Comfortable with both luxury environments and everyday errands - Strong at solving problems independently - Flexible with travel and changing schedules - Excellent in Portuguese and strong in English - Based near Lisbon, Cascais or Oeiras - Legally able to work in Portugal The ideal background could include experience as a: - Private PA - Executive Assistant - Lifestyle Manager - Family office assistant - Luxury hospitality / concierge - High-end household manager - Travel coordinator A pure corporate EA may be too removed from the practical side of the role. A pure housekeeper may not have the inbox, calendar and communication skills required. The ideal candidate sits between the two: polished, trusted and administratively strong, but also practical, hands-on and service-minded. WHAT SUCCESS LOOKS LIKE After three months, success would mean: - The principal spends much less time on admin, logistics and small decisions - Travel is smooth and requires very little input from the principal - The calendar is protected and well managed - Emails and messages are filtered effectively - Household and personal logistics are running smoothly - Food, appointments, errands and local admin are handled proactively - The assistant understands preferences and can make good decisions independently - The principal feels that life has become calmer, simpler and more focused ACCESS AND TRUST This is a high-trust role. The successful candidate will gradually receive access to sensitive information and systems as trust builds. This may include: - Calendar - Email - Travel accounts - Selected communication channels - Household and supplier information - Expense tools or an assistant card with limits Access will be introduced gradually. Confidentiality and discretion are essential. A confidentiality agreement will be required. WORKING STYLE This role requires high flexibility. It is not a standard 9–5 office role. The assistant should be comfortable with: - Regular in-person work - Being physically close to the principal when needed - Occasional evening or weekend flexibility - Travel - Fast-changing priorities - Handling both important and small practical tasks - A daily check-in with the principal to review priorities and decisions The role should be intense but sustainable. Clear communication, trust, good judgment and reliability are more important than being constantly busy. COMPENSATION Compensation will be competitive and based on experience, capability and fit. The right person will have the opportunity to build a long-term, trusted role with significant responsibility and variety. REQUIREMENTS Essential: - Fluent Portuguese - Strong English - Based near Lisbon / Cascais / Oeiras - Able to work in person - Able and willing to travel - Strong organisational skills - Excellent discretion and confidentiality - Comfortable with both executive-level tasks and practical lifestyle tasks - Strong problem-solving ability - Valid driving licence preferred Preferred: - Experience as a private PA, EA, lifestyle manager, family office assistant or luxury concierge - Experience supporting entrepreneurs, founders, executives or high-net-worth families - Experience with travel planning and household coordination - Experience managing inboxes, calendars and suppliers - Strong local knowledge of Portugal SUMMARY This is a rare role for someone who enjoys being deeply useful, highly trusted and close to the action. The right candidate will become the person who makes daily life run smoothly: managing the calendar, inbox, travel, household coordination, errands, food, local admin and personal logistics — while removing decisions and friction wherever possible. The ideal candidate is polished enough to manage sensitive communication and high-level logistics, but practical enough to pick up food, pack luggage during travel, coordinate repairs, solve small problems and make life easier every day.