Personal Assistant (D/F/M)

Wunderflats

Here you can find our German speaking jobs.   ABOUT US Wunderflats helps people find fully furnished homes for a month or more, perfect for relocations, family moves, or life transitions. It offers a secure and seamless rental experience across Europe. Founded in Berlin in 2015 by Jan Hase and Arkadi Jampolski, Wunderflats bridges the gap between verified landlords and carefully vetted tenants. As part of Europe’s housing infrastructure, it helps activate underutilized apartments and support the evolving ways people live and work today. More than 63,000 apartments are currently listed, and the company employs a team of over 150 people.  Learn more at www.wunderflats.com.  Als Personal Assistant / Executive Assistant to Founders (m/w/d) unterstützt du unsere Gründer im beruflichen und privaten Alltag und sorgst dafür, dass sie sich auf die Themen konzentrieren können, bei denen sie den größten Impact haben. Du bist eine zentrale organisatorische Schnittstelle und hältst beiden Gründern in vielen operativen, administrativen und kommunikativen Themen den Rücken frei. Dabei arbeitest du strukturiert, diskret und vorausschauend und behältst auch dann den Überblick, wenn viele Themen parallel laufen. In dieser Rolle geht es nicht nur darum, Aufgaben abzuarbeiten. Du denkst mit, priorisierst, erkennst Muster, bereitest Entscheidungen vor und schaffst Strukturen, die den Alltag der Gründer spürbar einfacher machen. Du bist neugierig darauf, wie sich wiederkehrende Aufgaben durch bessere Prozesse, smarte Tools und AI-Unterstützung vereinfachen oder automatisieren lassen.   DEINE MISSION * Du unterstützt beide Gründer im Tagesgeschäft und sorgst dafür, dass operative, administrative und organisatorische Themen zuverlässig erledigt werden. * Du übernimmst die Strukturierung und Priorisierung von E-Mails, Nachrichten, Aufgaben und Follow-ups und stellst sicher, dass wichtige Themen rechtzeitig gesehen, vorbereitet oder weitergeleitet werden. * Du managst komplexe Kalender, koordinierst Termine und achtest darauf, dass Meetings, Fokuszeiten, private Verpflichtungen und wiederkehrende Routinen sinnvoll miteinander vereinbar sind. * Du bereitest Abstimmungen, Check-ins und Wochenrückblicke vor, hältst offene Punkte nach und sorgst dafür, dass Entscheidungen effizient getroffen werden können. * Du koordinierst interne und externe Termine mit Teams, Geschäftspartnern, Dienstleistern und privaten Kontakten. * Du bereitest relevante Informationen, Unterlagen und Entscheidungsgrundlagen vor, damit die Gründer in Terminen gut ausgestattet und immer handlungsfähig sind. * Du unterstützt bei administrativen Themen wie Rechnungen, Belegen, Dokumenten, Ablagen, Reiseorganisation, Terminvereinbarungen und weiteren Organisationsaufgaben. * Du behältst Aufgaben, Fristen und Follow-ups im Blick und sorgst dafür, dass nichts Wichtiges verloren geht. * Du übernimmst wiederkehrende Routinen ebenso zuverlässig wie spontane Ad-hoc-Aufgaben und findest pragmatische Lösungen, wenn kurzfristig etwas organisiert, geklärt oder nachgehalten werden muss. * Du hilfst dabei, bestehende Abläufe zu strukturieren, zu vereinfachen und kontinuierlich zu verbessern. * Du bringst aktiv Ideen ein, wie wiederkehrende Aufgaben durch Automatisierung, AI-Tools oder bessere Prozesse effizienter gestaltet werden können. DEIN PROFIL * Du sprichst fließend Deutsch und Englisch * Du kommunizierst klar, freundlich und professionell - schriftlich wie mündlich - und kannst souverän mit internen Teams, externen Partner, Dienstleister und privaten Kontakten umgehen. * Du hast bereits Erfahrung als Personal Assistant, Executive Assistant, Team Assistant, Office Manager, Founder Associate oder in einer vergleichbaren organisatorischen Rolle gesammelt. * Du arbeitest sehr strukturiert, zuverlässig und eigenverantwortlich und hast Freude daran, Ordnung in viele unterschiedliche Themen zu bringen. * Du hast ein gutes Gespür für Prioritäten und erkennst schnell, welche Themen dringend, wichtig oder delegierbar sind.Du bist absolut diskret und gehst verantwortungsvoll mit vertraulichen Informationen um. * Du bist pragmatisch, lösungsorientiert und hands-on. Du wartest nicht darauf, dass dir jeder Schritt erklärt wird, sondern denkst mit und findest heraus, was gebraucht wird. * Du hast ein sehr gutes Auge für Details, ohne dich darin zu verlieren. Du weißt, wann Genauigkeit wichtig ist und wann eine schnelle, pragmatische Lösung gefragt ist. * Du bist flexibel und behältst auch bei kurzfristigen Änderungen, spontanen Aufgaben oder unklaren Situationen den Überblick. * Du bist sicher im Umgang mit digitalen Tools für E-Mail, Kalender, Aufgabenmanagement, Dokumentenablage und Kommunikation. * Du bist AI-affin, neugierig und hast Lust, neue Tools auszuprobieren, wiederkehrende Abläufe zu hinterfragen und sinnvolle Automatisierungen aufzubauen. * Du bringst ein hohes Maß an Eigenverantwortung mit und möchtest eine Rolle aktiv mitgestalten, statt nur Aufgaben auf Zuruf zu erledigen. * Du hast Freude daran, im direkten Umfeld von Gründern zu arbeiten und durch exzellente Organisation echten operativen Impact zu schaffen. OUR PITCH * #empathyculture: Werde Teil unseres internationalen Teams mit Scale-up-Atmosphäre, in dem du als Mensch wirklich zählst und deine Ideen und deine Arbeit echten Impact haben. * #worklifeinbalance: Unsere Arbeitszeiten sind flexibel und familienfreundlich. Deine Hauptarbeitszeit verbringst du im Office, aber du kannst auch gerne ab und zu von zuhause arbeiten. * #personaldevelopment: Wir unterstützen dich in deiner persönlichen und beruflichen Entwicklung, z.B. durch individuelle Trainingsprogramme, Workshops oder die Teilnahme an Messen und Konferenzen. * #compensationpackage: Erhalte ein attraktives Vergütungspaket und eine betriebliche Altersvorsorge mit 20% Arbeitgeberzuschuss. * #wunderoffice: Arbeite in unserem brandneuen Büro in Berlin (Hackescher Markt) mit ergonomisch ausgestatteten Arbeitsplätzen, Detox-Room, Spielzimmer, Dachterrasse sowie Obst und Getränken auf uns. * #welovetohavefun: Feiere mit uns auf unserer jährlichen Sommer- oder Winterparty und bei regelmäßigen After-Work-Treffen und powere dich in unserem Office bei Yoga, Tischkicker und Tischtennis aus. * #morebenefits: Eine vergünstigte Mitgliedschaft beim Urban Sports Club? Attraktive Rabatte bei FutureBens? Ein Jahresticket für den Nahverkehr? – Bekommst du bei uns! – und noch vieles mehr!   *We at Wunderflats value the diversity of our team and stand for equal opportunity and non-discrimination. We respect all differences from person to person, visible or not.

Wingcopter

DEINE AUFGABEN In this role, you will work closely with senior decision-makers and high-profile stakeholders, contributing to the coordination, preparation, and execution of sensitive operational and strategic topics. The position is suited for individuals with experience working alongside senior executives, or similarly demanding stakeholders, who combine professionalism, discretion, and strong organizational skills with the ability to operate independently in fast environments. * Act as sparring partner and executive assistant to Executive Leadership in a highly demanding environment. * Support day-to-day operations by structuring, prioritizing, and coordinating sensitive topics and tasks. * Prepare, organize, and follow up on executive meetings, briefings, and decision-making formats. * Manage complex calendars and coordinate appointments with senior internal and external stakeholders. * Serve as a central communication interface between Executive Leadership and selected stakeholders. * Prepare high-quality briefing materials, presentations, and decision documents for executive use. * Track action items and decisions and ensure reliable follow-up across interfaces. * Handle sensitive information with absolute discretion, professionalism, and integrity. DEIN PROFIL * University degree in business administration, political science, social sciences, communication, or a comparable field. * Relevant professional experience supporting senior executives, political leadership, or other high-profile stakeholders. * Proven experience working in confidential, fast-paced, and high-pressure environments. * Excellent organizational skills with a structured, independent, and reliable working style. * Strong communication skills and confidence in interacting with senior and demanding stakeholders. * High level of discretion, integrity, and sense of responsibility. * Very good German and good English skills. WAS DU ALS IDEALE KANDIDATIN ODER IDEALER KANDIDAT MITBRINGST * You thrive in collaborative environments and value collective success. * You approach challenges with a positive mindset and a proactive attitude. * You believe technology has the power to improve society and drive positive change for the future WAS WIR ANBIETEN * A free parking space right at the office – for the days you come in. * Enjoy attractive employee discounts with corporate benefits on a variety of products and services. * Join the fun at our employee events and team-building activities. * Many of our roles offer remote work options and flexible hours to balance your life and work. * Stay fit with access to EGYM Wellpass  – your wellbeing is a priority. * On two wheels to work? Take advantage of our Business Bike option and commute the healthy way. WARUM WIR? * A motivated and supportive team, where every voice is heard, and collaboration drives our success. * A fast-growing tech startup, where the pace is exciting, and every day presents new challenges and opportunities. * A place where your ideas can take flight, allowing you to shape and influence projects from the ground up. * Dedicated to your personal and professional growth, offering opportunities to learn, develop, and thrive. * A company that values impact, where your work truly makes a difference and contributes to something meaningful.

Westwing

JOIN OUR TEAM As a Personal Assistant to the CCO, COO, and CTO, you will be managing the Executive Offices for our commercial, operational, and technology leaders, working closely with the top Executives of Westwing. As a vital heartbeat of the company, you shape Westwing’s culture through the excellence and dedication with which you keep these offices running seamlessly. You ensure that our Executives are empowered to focus entirely on their highest priorities and conduct key decisions in the right forums. In this role, you are in charge of complex calendar and email management, take the lead in organising high-level meetings and workshops, and handle all travel arrangements as well as diverse ad-hoc requests. You act as a strategic gatekeeper with a confident and warm presence, ensuring a professional and welcoming atmosphere at our headquarters. This position is permanent and based in Munich. WHAT YOU'LL DO * Work closely with the CCO, COO, and CTO of Europe’s #1 premium destination for Home & Living, managing their respective offices and acting as a central touchpoint for internal and external enquiries  * Coordinate and manage day-to-day organisational tasks, including full diary and inbox management across multiple executive calendars, as well as providing comprehensive administrative, meeting, and correspondence support * Arrange complex domestic and international travel and accommodation, and manage related expenses and payments * Manage high-impact event projects, taking the primary lead in organising Executive Offsites, commercial/operational workshops, and team events * Manage key stakeholder relations and organise high-level meetings and cross-functional syncs to ensure seamless operations across the Commercial, Operations, and Tech divisions * Work closely with other Executives’ PAs, Westwing’s Office Management, and team members across the company to foster cross-departmental collaboration and ensure seamless processes YOU COME WITH * Several years of executive-level support experience, and/or relevant experience or education as a Personal Assistant, or in hotel management, office management, or a similar corporate field * The ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities with high resilience and calm professionalism * Extraordinary organisational skills, a high level of diligence, and a strong eye for detail when balancing the needs of multiple leaders * Quick grasp of complex situations and the confidence to make decisions independently as a strategic gatekeeper * A warm and service-oriented personality who brings a strong professional presence and a proactive, welcoming attitude to our headquarters * Proven expertise in managing strict deadlines and competing priorities across multiple executive schedules simultaneously * Full proficiency in Microsoft Office (Word, Outlook), supplemented by the Google Office suite (Docs, Slides) * Excellent social and communication skills with full fluency in both English and German WHY WESTWING If you are looking for a place where ambition meets creativity, where ideas turn into impact fast, and where people are trusted to grow - you have found it. At Westwing, we’re building the Superbrand in Design with a team that’s shaping the future of beautiful home & living. Here is what you can look forward to: * A high-performance culture built on trust, feedback and collaboration * An inspiring, international environment that empowers you to think big, take ownership, and grow beyond your comfort zone * A flexible hybrid setup with 3 office days per week - because strong connections and quick collaboration make great ideas happen * Work-from-anywhere opportunities for up to 4 weeks per year - as fresh perspectives spark bold ideas * 30 days of paid holiday to rest, recharge, and come back ready to create * A beautiful, centrally located, dog-friendly office with inspiring spaces, a sunny terrace, and good food - designed for moments that energise and connect * Exclusive discounts - 40% off Westwing Collection, 20% off third-party brands (each on non-reduced items), 10% Family & Friends discount, plus special-occasion vouchers * Wellbeing support through mental health resources, sports memberships, and preventive care * Sustainable mobility options with discounted public transport and JobRad - moving with purpose and care for the planet * Support for working parents, including our on-site Westwing Wichtel daycare and a partnership with multilingual provider Elly & Stoffl * One annual Social Impact Day to give back to a cause you care about - because being human is our true superpower * Team rituals that celebrate results and togetherness - from Movie Nights and Oktoberfest to Summer & Winter Parties ABOUT US Westwing, Europe’s #1 in Beautiful Living e-commerce, is present in 20+ European countries and achieved a GMV (Gross Merchandise Volume) of EUR 507 million in 2025. As Europe’s premium one-stop destination for Design Lovers, it offers a unique brand experience with a carefully curated assortment of the Westwing Collection and 3rd party design brands. The integrated platform combines Shop, Daily Specials, Stores, the B2B Service (Westwing Business) and the Westwing Design Service. Westwing’s team works together on its shared purpose to “Excite people to create homes that unlock the full beauty of life”. Founded in 2011, Westwing is headquartered in Munich and went public on the Frankfurt Stock Exchange in October 2018. Our team is a diverse group of professionals aiming for high performance, working together at a fast pace in an inspiring, international and informal environment that enables you to grow your career while working with a brand and products our customers love. We’re made up of passionate people who are creative enough to disrupt the status quo, brave enough to fail and smart enough to win. So come, be part of the “wow, you work at Westwing?” crowd. Diversity is deeply rooted in our culture. Our mission doesn’t stop to inspire only your design choices, it continues to embrace an inclusive lifestyle filled with respect to everyone’s uniqueness, cultural differences and equal opportunity. DEPARTMENT Executive Office