London Office Coordinator

Brave

Workplace Operations Coordinator Must reside in the London area.  About Brave Brave is on a mission to protect the human right to privacy online. We’ve built a free web browser that blocks creepy ads and trackers by default, a private search engine with a truly independent index, a browser-native Web3 wallet, and a private Ad Platform that directly rewards you for your attention. And we’re just getting started. Already more than 110 million people have switched to Brave for a faster, more private web. Millions more switch every month. Summary We're looking for a Workplace Operations Coordinator to keep our European offices running smoothly and serve as the go-to link between our teams in Europe and our HR/Finance teams. This role is ideal for someone who's organized, people-oriented, and comfortable wearing a lot of hats. This will be an in-person role in our London office. Responsibilities * Manage day-to-day office operations including supplies, vendor relationships, mail, and facility needs including snacks and lunches.  * Coordinate office space, moving, renewals, seating arrangements, and equipment for new and existing employees. * Serve as the first point of contact for employee questions related to HR policies, training, benefits, and onboarding (including interns every year). * Support HR and IT with onboarding and offboarding logistics, working visas, maintaining employee records, and scheduling interviews. * Plan and coordinate office events, meetings, and team activities. * Track and manage office budgets and submit expense reports for office needs. * Remotely assist with snacks and supplies for other office locations. * Ensure the workplace meets health, safety, and legal compliance standards. * Interface with our local HR vendors. * Identify opportunities to improve office processes and employee experience and retention. * Provide customer support for our company's merch store. * Help with travel and local events including our yearly company meet-up. Qualifications * 5+ years of experience in relevant fields. * Excellent customer service and communication skills. * Stellar ability to organize both digitally and physical space. * Proficiency in Google Workplace suite, Slack, and general technology literacy. * Willingness to work outside of typical 9am-5pm hours to accommodate other time zones. Compensation: £50-60k range WORKING AT BRAVE * Industry-leader in privacy, with a research and engineering team that’s innovating everyday to keep people safer online and beat Big Tech * Highly competitive salaries & benefits, and generous home-office stipends * Welcoming, humble, ridiculously smart teammates, and a truly flat org structure * Opportunity to get in early at a hyper-growth company, and revolutionize the web * Oh, and did we mention Brendan, our CEO & co-founder, invented JavaScript?  Check us out LinkedIn | Glassdoor | brave.com

Airbnb

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community you will join: The Office Manager plays a critical role in delivering a seamless and welcoming office experience by coordinating daily office operations, supporting local leaders and employees, and ensuring the office is prepared to enable great work, connection, and gathering. This role partners closely with the country manager and several teams to ensure the office remains an effective, connected, and highly functional workplace. This role serves as a key coordinator across many teams including: Workplace Operations, vendors, Gathering, Security, IT, Office of the CEO, Mission Control and Employee Experience. The Office Manager helps ensure the office is consistently ready to welcome employees, leaders, guests, and visitors while supporting the experiences that bring Airbnb's culture to life. This role combines strong operational execution, hospitality, organization, and administrative coordination to create an environment where employees feel supported and connected. This role reports to the Country Manager and has dotted line accountability to the Regional Workplace Operations and Gathering Teams and will join team meetings. The Difference You Will Make: As an Office Manager, you help bring Airbnb's culture to life through exceptional execution and service. You will coordinate daily office operations, support local leaders, facilitate gatherings and leadership visits, and serve as a trusted resource for employees and visitors. Through strong organization, hospitality, and attention to detail, you help create an office experience that feels welcoming, seamless, and connected. Success in this role requires excellent judgment, strong relationship-building skills, operational rigor, and a proactive approach to identifying and resolving issues before they impact the employee experience. A Typical Day: Support the Office Experience * Help ensure the office is welcoming, organized, and operationally ready each day. * Serve as a visible and approachable presence for employees, visitors, and guests. * Support day-to-day workplace experience programs and services. * Monitor office needs and proactively address issues or escalate to global and regional counterparts as needed. * Help maintain hospitality standards across office spaces, meeting rooms, and shared environments. Coordinate Office Operations * Support the daily coordination of workplace operations, hospitality services, food programs, and office amenities. * Partner with vendors and service providers to ensure consistent delivery of services and timely issue resolution. * Monitor workplace conditions and employee feedback. * Track office requests, operational issues, and follow-up actions. * Identify opportunities for improvement and communicate recommendations to regional leader and global ops team. * Maintain office documentation, communications, and operational processes. * Support implementation of office standards and playbooks. * Support office utilization reporting. Leadership & Administrative Support * Serve as a trusted admin partner to the Country Manager. * Provide calendar booking support, meeting coordination and room scheduling support for the Country Manager. * Partner with executive administrative partners to coordinate logistics for leadership visits, executive meetings, and business gatherings. * Serve as a local resource for employees and leaders navigating office services and resources. This role is not responsible for travel booking, expense management. This role only supports Country Manager diary/calendar support. Support Gatherings & Connection * Coordinate logistics for local gatherings, leadership visits, and employee engagement activities. * Support gatherings, leadership visits and employee engagement activities across the region as needed. * Partner with the Workplace Operations team and Regional Gathering Manager to support successful delivery of events and connection moments. * Ensure meeting spaces, hospitality elements, vendors, and attendee experiences are prepared and executed effectively. * Support the delivery of connection and community-building experiences within the office by following global guidance and toolkits, while adapting them to local needs. Build Strong Relationships * Develop positive working relationships with employees, leaders, Executive Assistants, vendors, and cross-functional partners. * Support a culture of hospitality, responsiveness, and service. * Gather employee feedback and share insights to improve the office experience. * Help foster an environment where employees feel welcomed, informed, and connected. Your Expertise: * 5+ years of experience in office management, workplace experience, hospitality, events, administration, employee experience, or related fields. * Strong organizational and project coordination skills. * Experience coordinating meetings, events, leadership visits, or workplace programs. * Excellent communication and interpersonal skills. * Strong attention to detail and follow-through. * Ability to manage multiple priorities and work effectively in a fast-paced environment. * Hospitality mindset with a passion for creating positive experiences. * Strong problem-solving skills and sound judgment. * Experience partnering with vendors and cross-functional stakeholders is preferred. * Full professional proficiency in English. Your Location: This position needs to be based in the London office 5 days a week. Our Commitment To Inclusion & Belonging: Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply. How We'll Take Care of You: Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range shown below is annualized, is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits. United Kingdom Annual Pay Range £57,000—£67,000 GBP

Legora

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our London office. London is one of our largest and fastest-growing locations, scaling from 60 people today to 120+ by end of year, and this role sits at the center of that growth. You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure. This is a full-time, in-person role, on-site five days a week, Monday through Friday, 8:30am – 5:30pm. WHAT YOU'LL DO * Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly * Be the first face people see — greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance * Handle packages, deliveries, and field day-to-day requests from employees across the office * Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations * Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices * Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed * Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites) * Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs * Partner with IT on equipment coordination, loaner devices, and new desk setups * Provide cover for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience WHAT WE'RE LOOKING FOR * 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company * Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right * High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem * A people-first communicator, warm and professional in person, on Slack, and over email * Organized under pressure and able to juggle competing priorities without dropping the ball * Budget-conscious and comfortable managing vendors and building relationships * Proficient in Google Workspace, Slack, and calendar tools * Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs WHAT'S IN IT FOR YOU * Competitive package: Comprehensive salary, benefits, and tools for success * Global collaboration: Partner with Workplace teams across Europe, APAC, and North America * Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI * Private medical, dental, and vision insurance * Family support: Generous parental leave and family care benefits * Pension with generous company match Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.