ABOUT US

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal

teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing

thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters:

judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and

Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through

acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and

campaigns featuring Jude Law.

Joining Legora means three things.

We lean in: ownership over titles, outcomes over intentions.

We fight for excellence: high standards, direct, ego-free feedback.

We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

THE ROLE

We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our London office.

London is one of our largest and fastest-growing locations, scaling from 60 people today to 120+ by end of year, and this role

sits at the center of that growth.

You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on

everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office

and brings structure and hospitality in equal measure.

This is a full-time, in-person role, on-site five days a week, Monday through Friday, 8:30am – 5:30pm.

WHAT YOU'LL DO

Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly

Be the first face people see — greet visitors, employees, and candidates with warmth and professionalism, and manage check-in,

building access, and guest policy compliance

Handle packages, deliveries, and field day-to-day requests from employees across the office

Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations

Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and

Finance on contracts and invoices

Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where

needed

Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings

(partnering with the Workplace Manager on larger events and offsites)

Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs

Partner with IT on equipment coordination, loaner devices, and new desk setups

Provide cover for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee

experience

WHAT WE'RE LOOKING FOR

2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company

Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right

High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem

A people-first communicator, warm and professional in person, on Slack, and over email

Organized under pressure and able to juggle competing priorities without dropping the ball

Budget-conscious and comfortable managing vendors and building relationships

Proficient in Google Workspace, Slack, and calendar tools

Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs

WHAT'S IN IT FOR YOU

Competitive package: Comprehensive salary, benefits, and tools for success

Global collaboration: Partner with Workplace teams across Europe, APAC, and North America

Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI

Private medical, dental, and vision insurance

Family support: Generous parental leave and family care benefits

Pension with generous company match

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity

employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people

of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression,

sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Role

Workplace Coordinator

Locations

London

Published

July 14

Deadline

August 15

Tags for this job

AI Go Rust

Similar Jobs

Workplace Operations Coordinator - London

Brave

London•Posted: Jun 30•Deadline: Aug 15

Workplace Operations Coordinator Must reside in the London area. About Brave Brave is on a mission to protect the human right to privacy online. We’ve built a free web browser that blocks creepy ads and trackers by default, a private search engine with a truly independent index, a browser-native Web3 wallet, and a private Ad Platform that directly rewards you for your attention. And we’re just getting started. Already more than 110 million people have switched to Brave for a faster, more private web. Millions more switch every month. Summary We're looking for a Workplace Operations Coordinator to keep our European offices running smoothly and serve as the go-to link between our teams in Europe and our HR/Finance teams. This role is ideal for someone who's organized, people-oriented, and comfortable wearing a lot of hats. This will be an in-person role in our London office. Responsibilities * Manage day-to-day office operations including supplies, vendor relationships, mail, and facility needs including snacks and lunches. * Coordinate office space, moving, renewals, seating arrangements, and equipment for new and existing employees. * Serve as the first point of contact for employee questions related to HR policies, training, benefits, and onboarding (including interns every year). * Support HR and IT with onboarding and offboarding logistics, working visas, maintaining employee records, and scheduling interviews. * Plan and coordinate office events, meetings, and team activities. * Track and manage office budgets and submit expense reports for office needs. * Remotely assist with snacks and supplies for other office locations. * Ensure the workplace meets health, safety, and legal compliance standards. * Interface with our local HR vendors. * Identify opportunities to improve office processes and employee experience and retention. * Provide customer support for our company's merch store. * Help with travel and local events including our yearly company meet-up. Qualifications * 5+ years of experience in relevant fields. * Excellent customer service and communication skills. * Stellar ability to organize both digitally and physical space. * Proficiency in Google Workplace suite, Slack, and general technology literacy. * Willingness to work outside of typical 9am-5pm hours to accommodate other time zones. Compensation: £50-60k range WORKING AT BRAVE * Industry-leader in privacy, with a research and engineering team that’s innovating everyday to keep people safer online and beat Big Tech * Highly competitive salaries & benefits, and generous home-office stipends * Welcoming, humble, ridiculously smart teammates, and a truly flat org structure * Opportunity to get in early at a hyper-growth company, and revolutionize the web * Oh, and did we mention Brendan, our CEO & co-founder, invented JavaScript? Check us out LinkedIn | Glassdoor | brave.com

Kundtjänstpersonal

Workplace Technology Lead - London

Legora

London•Posted: Jul 3•Deadline: Aug 15

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. The Role The IT and AI Enablement function exists to make Legora itself run as well as the product we sell: secure, automated, and compounding over time. The Workplace Technology Lead owns everything technical a person touches when they walk into the office — onboarding, hardware, AV, cabling, and physical-security infrastructure — with Workplace Technology Staff supporting as the site scales, and works alongside the EAs, Workspace, Office Managers, and Brand/Events teams. One Lead per major site (Stockholm, London, New York, Sydney, Denver); they share playbooks and cover for one another. This role owns London. What You'll Be Doing * Own London's workplace technology end to end — the day-to-day experience for staff and guests. Lead the Workplace Technology Staff where the site has them; do the work yourself and build the team where it doesn't. * Run the technology side of new-hire onboarding on the ground: devices staged, accounts and access provisioned, day-one setup, and the in-person welcome to Legora's tools — Workplace handles the desk and space. * Own the AV and conferencing estate — meeting rooms, all-hands, and event AV. * Inside Workplace’s office buildouts, program-manage the physical systems — cameras, badge / access-control, and structured cabling: oversee installers, hold vendors to Legora’s standards and acceptance tests, and make sure each is installed correctly, comes up on the network, and stays available. Workplace owns the buildout; you own that the tech works; Security owns access policy and monitoring. * Manage the local hardware lifecycle — provisioning, stock, repairs, returns — and be the site’s top escalation point above first-line support. * Resolve local requests through Legora’s shared service desk, working to common SLAs with automated routing. * Oversee the site’s technology spend — AV, hardware, and IT / AV vendors — forecasting with Finance and feeding the overall site budget that Workplace owns. Who You Are * 6+ years across IT / workplace technology, AV, or facilities-adjacent technical operations, including running on-site buildouts end to end — you're comfortable owning a site. * Ready to incubate a site — happy to start as the sole technologist and build the team as the office grows. * A program manager at heart — you can scope a fit-out, keep installers, vendors, and timelines on track, and own a budget and forecast spend without drama. * Hands-on and present — this is a five-days-on-site role (you can't stage a new hire's desk or recover a dropped meeting room remotely), and you like being the person on the floor who makes the space work. * A calm partner and — where there’s a team — a steady manager who develops people; you're the point of contact when an event or VIP visit depends on the tech. * Standards-minded and ambitious — you want your site to set the bar the others copy, and you keep the next buildout cleaner than the last. Nice To Have * AV and conferencing at scale — room design, signal flow, and acceptance testing (Neat, Zoom Rooms). * Technical program management of physical installs — structured / low-voltage cabling and commissioning of building systems. * Physical-security infrastructure — badge / access-control and camera / CCTV (e.g. Verkada): keeping it installed, networked, and available, and coordinating installers. * Office network fundamentals — Meraki and the local network spine, working with the IT Systems team. * Endpoint and onboarding logistics — macOS provisioning, Jamf / Apple Business Manager, and staging hardware for new hires. * Comfortable running support through an ITSM / service-desk platform and adopting AI-assisted, agentic automation — we run an AI-native ITSM (Serval), and exposure to tools like ServiceNow, Jira Service Management, or Freshservice transfers well. * Experience with Neat, Zoom, Meraki, Verkada, Jamf, Apple Business Manager, and 1Password. *Please note that due to summer holidays, our response times may be a little longer than usual. We'll be reviewing applications from late July/early August. Thank you for your patience! Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

AIRust

Embedded Security Project Manager - Northern Europe

Securitas

London•Posted: Mar 27•Deadline: Aug 15

Embedded Security Project Manager - Northern Europe Physical & Electronic Security - Global Clients Team * Location: EMEA-based, flexible (UK, Ireland) * Travel: Regular site travel required, typically every 1–2 weeks, depending on regional project demand. Purpose This role strengthens delivery capability across large‑scale data centre and critical infrastructure programmes for a major global technology customer. Operating as an embedded technical specialist, the Security Project Manager leads the on‑site coordination, technical validation, and integrated deployment of physical and electronic security systems. The role blends project delivery, engineering oversight, on‑site presence, and system verification not traditional commercial project management. You will support in‑country project managers and partner with construction, MEP, network, and global security teams to ensure systems are installed, tested, and handed over to the highest standards. Major Responsibilities Technical Security Delivery * Deliver the full lifecycle of physical and electronic security elements within data centre and critical infrastructure projects. * Oversee technical installation quality, system integration accuracy, device placement, panel wiring, and alignment to global standards. * Support site surveys, verify existing conditions, and collaborate with local teams to scope and document technical requirements. On‑Site Coordination & Field Presence * Serve as the on‑site embedded security representative, collaborating closely with construction, MEP, and infrastructure teams. * Conduct regular on‑site reviews to validate installation progress, sequencing, and technical compliance. * Engage directly with integrators and contractors to resolve issues and accelerate progress. Functional Testing & System Verification * Lead functional testing of ACS, VMS, IDS, intercoms, sensors, physical hardware, and failover behaviour. * Verify door functionality (REX, DPS), camera behaviour, alarm routing, network logic paths, redundancy, and event visibility. * Document results, identify defects, and coordinate remediation through re‑testing and sign‑off. Commissioning Support (Verification, Not Programming) * Witness and validate commissioning performed by integrators. * Verify system responses, alarms, behaviour, and integration points, ensuring readiness for handover. * Confirm alignment to global client standards and escalate deviations where required. Physical Security Infrastructure Oversight * Oversee installation and integration of: * Perimeter fencing and hardening * Turnstiles, gates, vehicle barriers, crash‑rated bollards * Door hardware, locking systems, hinges, closers * Ensure seamless interplay between physical components and electronic systems. Documentation, Reporting & Quality Management * Produce structured site reports with photos, risks, deviations, and recommended corrective actions. * Track and close snags/punch lists, coordinating remediation with in‑country partners. * Review RFIs, submittals, drawings, and technical documentation to support accurate delivery. Design, BIM & Coordination * Review drawings and models (Bluebeam, ACC, Navisworks) to identify clashes, design gaps, access constraints, and installation conflicts. * Provide redlines and recommendations that improve buildability and prevent rework. Cross‑Functional Partnership * Partner with global security standards owners, engineering, construction, MEP, and operations teams. * Maintain clear communication through dashboards, updates, and issue/risk registers. * Align project activities with global security expectations while adapting to local conditions. What Does Success look like * You enhance the capacity of regional project managers by delivering technically accurate, fully validated security systems. * You ensure installations are correct the first time, reducing rework, delays, and escalations. * You create clarity for all stakeholders through structured, proactive communication. * You build trusted relationships across construction, engineering, and security teams. * You help the global programme scale consistently, supporting expansion across multiple regions. * You champion continuous improvement by identifying gaps, improving testing processes, and elevating delivery quality. Education * Qualification in engineering, security technology, construction management, or related field; equivalent experience considered. Experience & Knowledge Technical Security Experience * Strong practical experience with Lenel OnGuard and Milestone XProtect (essential). * Familiarity with ACS/VMS integrations, intrusion detection, intercoms, sensors, IP‑based security systems. * Experience validating functional tests and witnessing commissioning activities. * Understanding of installation methods (cabling, containment, device mounting, infrastructure routing). Physical Security Infrastructure * Experience with perimeter systems, gates, barriers, turnstiles, and door hardware. * Knowledge of how physical and electronic systems integrate logically and mechanically. Critical Infrastructure Delivery * Experience delivering security systems in data centres, utilities, energy, telecoms, transport hubs, or similar high‑availability environments. Tools & Platforms * Bluebeam Revu * Autodesk Construction Cloud (ACC) * Navisworks (Manage or Freedom) * MS Project or Smartsheet * AutoCAD * Microsoft 365 * BIM/VDC familiarity beneficial Skills and Competencies * Collaborative, relationship‑focused approach * Strong technical problem‑solving capability * Clear, confident communication across diverse stakeholders * High attention to detail, structured working style * Ability to work independently and travel regularly * Adaptability in fast‑moving construction environments * Commitment to continuous learning and technical growth Why Join Us? * Contribute to the delivery of some of the world’s most advanced data centre and critical infrastructure environments. * Work embedded with a global technology giant on high‑impact, long‑term programmes. * Be part of a supportive, high‑performing engineering and programme delivery community. * Access professional development, certifications (Lenel, Milestone, VMS/ACS), and future progression opportunities. * Enjoy flexibility, trust, and a culture that values inclusion, technical mastery, and real impact. Our People Promise – Securitas Technology EVP Join a values-driven, diverse, and inclusive workplace. We offer clear career pathways, growth opportunities, recognition for achievements, and a global, collaborative team. You’ll do purposeful work that makes the world safer, with support for innovation and sustainability. As part of our EVP, we offer: * Career pathways and growth opportunities * A global, values-driven team * Recognition for achievements * Inclusive, collaborative culture * Purposeful work that makes the world safer * Support for innovation and sustainability Securitas Technology is committed to diversity and is an equal opportunity employer; all qualified applicants are welcome.

Unknown