Workplace Coordinator

Legora

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE The IT and AI Enablement function exists to make Legora itself run as well as the product we sell: secure, automated, and compounding over time. The Workplace Network Engineer owns the network and connectivity estate across every Legora location — the Meraki and Tailscale footprint, from wired and wireless to WAN and the zero-trust mesh — accountable for keeping every site fast, secure, and connected. You set the network standards the whole company is built to, and the Workplace Technology Leads at each site are your hands for installs and upgrades. What You'll Be Doing * Own the reference design every site is rolled out from — LAN, Wi-Fi, WAN / SD-WAN, segmentation (VLANs), DNS / DHCP, and firewall policy — so each new office comes up the same proven way. * Run the Meraki Dashboard as the single source of truth — configuration templates, firmware lifecycle, licensing and inventory, alerting, and capacity planning across all sites. * Operate the Tailscale zero-trust mesh — ACLs, device posture, and access routing — alongside Information Security, who owns identity and the access policy itself. * Monitor connectivity proactively and own uptime: catch degradation before users feel it, drive incidents to resolution, run root-cause analysis, and keep mean-time-to-recover falling. * Plan and program-manage network installs and upgrades for new-site buildouts and refreshes — scope the design, order and stage hardware, and direct the on-site Workplace Technology Leads and cabling / ISP vendors who do the physical work, holding them to Legora’s acceptance tests. * Manage ISP, circuit, and connectivity-vendor relationships — procurement, contracts, SLAs, and escalations — and forecast network spend with Finance. * Partner with the IT Systems and Helpdesk teams on Tier-2 / Tier-3 network escalations, and document the estate so it stays legible to the rest of the function. Who You Are * 6+ years in network engineering or network-focused IT infrastructure, including owning a multi-site corporate network end to end as the final escalation point — with no senior network engineer above you to hand it to. For the Staff end of the band, ~10+ years and a track record of defining network architecture across a multi-site organization. * Deep Cisco Meraki experience at multi-site scale — and you understand what the Dashboard abstracts away. You can design and reason about the routing, segmentation, and RF beneath it, and keep the network running when the abstraction leaks. Fluency with the GUI is assumed, not the job. * Vendor-agnostic command of network fundamentals — you design from first principles, not from templates: L2 / L3 boundaries, IP addressing and subnetting (IPAM), routing including BGP with ISPs, dual-circuit / SD-WAN failover, VLAN segmentation, DNS / DHCP, QoS, and firewall policy — and you troubleshoot at the packet level (e.g. Wireshark) when the dashboard isn’t enough. * Able to walk us through a multi-site network you designed end to end — the trade-offs you made, a failure mode you engineered out, and a cutover or migration you ran without taking the business down. * A standards-setter — you’d rather define one blueprint every site copies than improvise each office, and you keep the next buildout cleaner than the last. * Automation-minded — you reach for the Meraki API, Pulumi or Terraform, and scripting to manage the network as code, rather than clicking through dashboards by hand. * A calm operator under pressure — when a site drops, you’re methodical, communicative, and relentless about root cause, not just the quick fix. * A program manager who delivers through others — comfortable owning timelines, vendors, and a budget, and getting work done through on-site teams you don’t directly manage. Nice To Have * Cisco depth at CCNP / CCIE level — certified or demonstrably equivalent. CCNA alone is below the bar for this role; Meraki CMNA / ECMS a plus. * Production experience operating Tailscale or comparable zero-trust network access (ZTNA), and certificate / mTLS fundamentals. * Office buildouts and structured / low-voltage cabling — commissioning networked building systems and coordinating installers. * Physical-security and AV networking — getting cameras / access-control (e.g. Verkada) and conferencing (Neat, Zoom) onto the network and keeping them available. * Comfortable running work through an ITSM / service-desk platform and adopting AI-assisted, agentic automation — we run an AI-native ITSM (Serval). * Connectivity and SaaS-reachability monitoring across sites — synthetic / path monitoring (e.g. ThousandEyes, Catchpoint), a multi-site NMS (e.g. Auvik, PRTG, or Datadog), and SNMP / syslog telemetry, on top of Meraki’s native alerting. * Wi-Fi design and validation tooling — RF surveys and heat-mapping (e.g. Ekahau or Hamina). * Experience with Meraki, Tailscale, Neat, Zoom, Verkada, Okta, and 1Password. *Please note that due to summer holidays, our response times may be a little longer than usual. We'll be reviewing applications from late July/early August. Thank you for your patience! WHAT’S IN IT FOR YOU * Global collaboration: Partner with teams and clients across Europe, APAC, and North America. * Competitive package: Comprehensive salary, benefits, and tools for success. * Meaningful work: Your efforts shape how thousands of lawyers use AI daily. * In-person environment: Union Square office designed for ambitious builders and company provided lunch daily. * Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision * Multiple medical plan options through Aetna and Kaiser Permanente * HSA or Healthcare FSA (based on plan selection) * Dental plans via MetLife * Vision plans via Vision Care Family Support * Generous parental leave * Free access to Maven Clinic * Dependent Care FSA * Free One Medical membership for employees and dependents Additional Perks * Pre-tax commuter benefits * Life Insurance + STD/LTD * 401(K) with generous company match * Unlimited PTO * Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Legora

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE The IT and AI Enablement function exists to make Legora itself run as well as the product we sell: secure, automated, and compounding over time. The Workplace Technology Lead owns everything technical a person touches when they walk into the office — onboarding, hardware, AV, cabling, and physical-security infrastructure — with Workplace Technology Staff supporting as the site scales, and works alongside the EAs, Workspace, Office Managers, and Brand/Events teams. One Lead per major site (Stockholm, London, New York, Sydney, Denver); they share playbooks and cover for one another. This role owns New York.   What You'll Be Doing * Own New York's workplace technology end to end — the day-to-day experience for staff and guests. Lead the Workplace Technology Staff where the site has them; do the work yourself and build the team where it doesn't. * Run the technology side of new-hire onboarding on the ground: devices staged, accounts and access provisioned, day-one setup, and the in-person welcome to Legora's tools — Workplace handles the desk and space. * Own the AV and conferencing estate — meeting rooms, all-hands, and event AV. * Inside Workplace’s office buildouts, program-manage the physical systems — cameras, badge / access-control, and structured cabling: oversee installers, hold vendors to Legora’s standards and acceptance tests, and make sure each is installed correctly, comes up on the network, and stays available. Workplace owns the buildout; you own that the tech works; Security owns access policy and monitoring. * Manage the local hardware lifecycle — provisioning, stock, repairs, returns — and be the site’s top escalation point above first-line support. * Resolve local requests through Legora’s shared service desk, working to common SLAs with automated routing. * Oversee the site’s technology spend — AV, hardware, and IT / AV vendors — forecasting with Finance and feeding the overall site budget that Workplace owns.   Who You Are * 6+ years across IT / workplace technology, AV, or facilities-adjacent technical operations, including running on-site buildouts end to end — you're comfortable owning a site. * Ready to incubate a site — happy to start as the sole technologist and build the team as the office grows. * A program manager at heart — you can scope a fit-out, keep installers, vendors, and timelines on track, and own a budget and forecast spend without drama. * Hands-on and present — this is a five-days-on-site role (you can't stage a new hire's desk or recover a dropped meeting room remotely), and you like being the person on the floor who makes the space work. * A calm partner and — where there’s a team — a steady manager who develops people; you're the point of contact when an event or VIP visit depends on the tech. * Standards-minded and ambitious — you want your site to set the bar the others copy, and you keep the next buildout cleaner than the last.   Nice To Have * AV and conferencing at scale — room design, signal flow, and acceptance testing (Neat, Zoom Rooms). * Technical program management of physical installs — structured / low-voltage cabling and commissioning of building systems. * Physical-security infrastructure — badge / access-control and camera / CCTV (e.g. Verkada): keeping it installed, networked, and available, and coordinating installers. * Office network fundamentals — Meraki and the local network spine, working with the IT Systems team. * Endpoint and onboarding logistics — macOS provisioning, Jamf / Apple Business Manager, and staging hardware for new hires. * Comfortable running support through an ITSM / service-desk platform and adopting AI-assisted, agentic automation — we run an AI-native ITSM (Serval), and exposure to tools like ServiceNow, Jira Service Management, or Freshservice transfers well. * Experience with Neat, Zoom, Meraki, Verkada, Jamf, Apple Business Manager, and 1Password.   *Please note that due to summer holidays, our response times may be a little longer than usual. We'll be reviewing applications from late July/early August. Thank you for your patience! WHAT’S IN IT FOR YOU * Global collaboration: Partner with teams and clients across Europe, APAC, and North America. * Competitive package: Comprehensive salary, benefits, and tools for success. * Meaningful work: Your efforts shape how thousands of lawyers use AI daily. * In-person environment: Union Square office designed for ambitious builders and company provided lunch daily. * Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision * Multiple medical plan options through Aetna and Kaiser Permanente * HSA or Healthcare FSA (based on plan selection) * Dental plans via MetLife * Vision plans via Vision Care Family Support * Generous parental leave * Free access to Maven Clinic * Dependent Care FSA * Free One Medical membership for employees and dependents Additional Perks * Pre-tax commuter benefits * Life Insurance + STD/LTD * 401(K) with generous company match * Unlimited PTO * Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Legora

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE Legora has grown from 40 to more than 600 people in 18 months. During that time, we reached $100M ARR, tripled our valuation in five months, and continued expanding into new markets around the world. Our Talent Acquisition function is now entering its next chapter. The processes, standards, and hiring approach that support our next phase of growth are being built today, and you'll play a significant part in that. You'll work closely with senior leaders from day one and play a key role in shaping how Legora hires and scales. A company growing at this pace only holds together if the people behind the scenes are exceptional. As a G&A Talent Partner, you will own hiring across our non-technical, non-GTM functions in North America. Finance, Legal, People, Operations, Marketing, and everything in between. These are the teams that keep Legora running and scaling with precision, and getting them right matters as much as any other part of the business. You are not a coordinator filling briefs. You are a strategic hiring partner in your own right, accountable for the quality and velocity of the people who hold this company together behind the scenes. WHAT YOU’LL DO Scaling a company at this pace requires the right talent across every function. As a Talent Partner, you will own that directly. You are not an order-taker. You are accountable for the quality and velocity of the hires that keep Legora's infrastructure ahead of its growth. You will own end-to-end hiring across G&A functions in North America, working closely with senior leaders who are genuinely invested in building exceptional teams and trust you to shape how they do it. Specifically, you will: * Partner closely with hiring managers to define role scope, success profiles, and hiring strategies aligned to business priorities. * Help shape how Talent operates at Legora, contributing beyond hiring to process design, programs, tooling, and broader People initiatives. * Build and nurture proactive talent pipelines across Finance, Legal, People, Operations, Marketing, and other Corporate teams, ensuring we stay ahead of demand rather than reacting to it. * Run structured, data-informed hiring processes that balance quality, pace, and consistency while maintaining a high bar for talent across every function and seniority level. * Partner strategically with senior stakeholders on how teams should be structured and sequenced, not just executing briefs but shaping them with a clear point of view. * Deliver an exceptional candidate experience from first conversation through to offer, acting as a trusted and credible ambassador for Legora throughout. WHAT YOU BRING You understand that hiring decisions are business decisions, and you hold yourself accountable to the same outcomes as the teams you hire for. You're hands-on, sharp, and trusted by senior leaders to shape teams that win. We're looking for: * 5+ years in talent acquisition in a high-growth environment, startup, scaleup, or VC-backed company, with meaningful depth hiring G&A talent * A proven track record hiring high-performing talent across the seniority levels that matter most at this stage of growth * Genuine business acumen. You understand how G&A functions underpin company performance, you speak the language of the leaders you partner with, and you use that fluency to advise on hiring strategy and close exceptional candidates. * The ability to hire across a range of corporate functions without losing rigour. You understand what strong looks like across Finance, Legal, Marketing, and Operations, and you build the right process for each rather than running the same search every time * Experience partnering with senior stakeholders on hiring strategy and team build-out, not just executing briefs, but shaping them * The ability to run multiple complex searches without losing quality or pace. * Comfortable in ambiguity with a strong bias toward action. You build structure where none exists and move without waiting for perfect conditions * Collaborative but direct. You influence and challenge senior stakeholders when needed, and you drive decisions rather than defer them WHAT’S IN IT FOR YOU * Global collaboration: Partner with teams and clients across Europe, APAC, and North America. * Competitive package: Comprehensive salary, benefits, and tools for success. * Meaningful work: Your efforts shape how thousands of lawyers use AI daily. * In-person environment: Union Square office designed for ambitious builders and company provided lunch daily. * Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision * Multiple medical plan options through Aetna and Kaiser Permanente * HSA or Healthcare FSA (based on plan selection) * Dental plans via MetLife * Vision plans via Vision Care Family Support * Generous parental leave * Free access to Maven Clinic * Dependent Care FSA * Free One Medical membership for employees and dependents Additional Perks * Pre-tax commuter benefits * Life Insurance + STD/LTD * 401(K) with generous company match * Unlimited PTO * Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.