Executive Partnership Assistant - Strategic Launch Network

ABOUT US PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive. We're looking for a proactive, organized, and adaptable Executive Assistant to join our New York office. Although you'll be the only EA in our New York office, taking over a well-established role from a colleague who has recently moved into a different position at PhysicsX, the role is highly networked — spanning our global EA team in London and Singapore, and the assistants of our most senior customer and partner contacts at companies like Microsoft, NVIDIA, and Siemens. While the foundations are in place, there's real scope to make this role your own — shaping how executive support works in our North American team and leaving your mark on it. Reporting to our London-based Head of People Operations & Data, you'll provide day-to-day executive support to our Managing Director, North America, alongside 1–2 other senior team members. This is a true thought-partner role — you'll act as an informed deputy for the people you support, often making judgment calls on their behalf and representing them in interactions with customers, partners, and internal colleagues. PhysicsX is a fast-moving, growing organization, and this role will evolve with it. We're looking for someone who sees that as an opportunity rather than a challenge — someone curious, flexible, and energized by variety. ---------------------------------------------------------------------------------------------------------------------------------- KEY RESPONSIBILITIES * Act as a true thought partner to the Managing Director, North America and 1–2 other senior team members — anticipating needs, thinking strategically on their behalf, and enabling them to focus on what matters most. * Own diary management end-to-end: hold the line on competing priorities, make active trade-off calls between customer meetings, internal commitments, board/investor asks, and team time, and bring the principal in only when a real judgment call is needed. * Run logistics end-to-end for the meetings and events we host out of New York — from small senior customer dinners to larger partner events at the office (e.g., joint events with NVIDIA, Microsoft, Siemens). Own the experience, not just the booking. * Own complex domestic and international travel — frequent multi-city trips, last-minute re-routing, customer-site visits, and trade events (e.g. industry conferences). Build the muscle to rebook and reshape an itinerary inside an hour when plans change. * Ensure timely processing of expenses and timesheets on behalf of supported principals. * Work closely with the global EA team, collaborating on cross-regional scheduling and covering for colleagues in the US and UK during absences. * Build and maintain working relationships with the assistants of senior customer and partner contacts — coordinating scheduling across multiple offices, anticipating their principals' needs, and being a reliable counterpart they trust. * Prepare for high-stakes meetings — pulling together briefing materials, agendas, attendee bios, and pre-reads in advance of customer, partner, and executive engagements (including CEO and Board-level conversations). ---------------------------------------------------------------------------------------------------------------------------------- KEY SKILLS REQUIRED * Experience in an Executive Assistant role, ideally in a fast-paced, international, or high-growth environment. * A natural network-builder — comfortable picking up the phone with another EA they've never met to solve a scheduling problem, and building the kind of rapport that makes complicated multi-stakeholder meetings happen. * Proactive and strategic — able to think ahead, understand context, and act as a trusted extension of the leaders they support. * Skilled at diary management with the confidence to push back, problem-solve, and unblock when needed. * Comfortable being the sole EA in a region, taking ownership and operating with autonomy while staying closely connected to a global team. * Genuinely flexible and comfortable with a role that will evolve — energized by variety and the opportunity to shape things rather than unsettled by it. * Comfortable with a role that occasionally requires support outside standard hours — flexibility is genuinely a two-way street here. * Excellent communicator across written, verbal, and digital channels. * Impeccable discretion — you'll see commercially sensitive customer information, partnership terms, financial and personal details, and confidential internal discussions. We need someone whose default is to volunteer nothing and whose judgment on what to share with whom is consistently right * Strong judgment under ambiguity — comfortable making decisions on the principal's behalf when the principal isn't reachable, and knowing the difference between a decision to escalate and a decision to make. * Experience working across time zones is a strong advantage. * Already uses AI tools (Claude, ChatGPT, similar) as part of their daily workflow — drafting communications, summarizing long threads, prepping briefings, organizing notes. We expect this to be second nature, not a stretch. * Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) — required. Experience with travel booking systems also expected. ---------------------------------------------------------------------------------------------------------------------------------- WHAT WE OFFER Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better. We come from diverse backgrounds, but we share a commitment to operating at the highest level and addressing some of the most complex challenges out there. We also believe in balancing focused, ambitious work with a life beyond it. Our hybrid model blends time together in our New York office with work-from-home days, giving you the flexibility to work sustainably while staying connected in person. If you’re ambitious, thoughtful, and driven by impact, you’ll feel at home.  Salary range for this position is estimated to be between $100,000 - $125,000 based on experience and demonstrated ability to deliver at level. Seniority will be assessed throughout our interview process.  And it doesn’t stop there … 🚀 Equity options - share meaningfully in the company you’re helping to build. 💰 5% contribution to 401(k) - build long-term security with a strong retirement plan. 🍽️ Free team lunch 1x/week - good food, great company, and space to connect. 🏥 Private health insurance – comprehensive cover for you, offering total peace of mind. 👶 Enhanced parental leave – 3 months full pay paternity and 6 months full pay maternity leave, to provide extra flexibility during the moments that matter most. ☀️ 20 days of Annual Leave (+ Public Holidays) - because taking time to rest matters. 📈 Personal development – dedicated support for learning, development, and leveling up over time. 💪 Gympass / Wellhub (subsidized) – for you and up to 3 family members, supporting both physical and mental wellbeing. 💳 Flexible Spending Account (FSA) – set aside pre-tax dollars for eligible healthcare expenses. 🔎 Watch this space, we’re continuing to build this as we grow…     We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.    We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.

About Ogilvy   Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.   About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com. Influence Business Director Large Tech Organisation   Department: PR & Influence Location: London Contract type: Fixed-Term (12 months) Full Time/Part time: Full Time Reporting into: Managing Partner / Client Partner  About Ogilvy: Ogilvy UK has been creating iconic ideas that deliver impact at scale for clients ever since David Ogilvy founded the company in 1948. The agency specialises in bringing together brand advertising, customer experience marketing, PR, influence and consulting, all fuelled by Behavioural Science. Our world-class award-winning creative campaigns deliver solutions for clients including Sainsbury’s, Lloyds Banking Group, Madri, Unilever and Mondelēz International.  Ogilvy’s influencer marketing practice is the largest globally; we are proud to be the most awarded influencer agency for six years running and the recipient of the Cannes Grand Prix for Social & Creator for two consecutive years.   Ogilvy UK also hosts the world’s biggest festival of behavioural science and creativity, Nudgestock – which is now in its 12th year. James Murphy is the CEO of Ogilvy Group UK, which includes Ogilvy UK and New Commercial Arts (NCA), a boutique creative agency he co-founded in 2020, recently acquired by WPP.    The Role: As an Influence Business Director, you will lead the strategic direction and integrated delivery of our full suite of influence activity for one of the world's most iconic and dynamic technology brands within the UK market. This role demands a forward-thinking, data-driven leader who can navigate the complexities of tech marketing and leverage the power of influence to drive brand reputation, product launches, and cultural relevance at scale across the UK. You will sit at the intersection of influence-first thinking, culture-led marketing, and integrated agency delivery. Your mission will be to ensure that influencer campaigns, events, social content, and advertising work seamlessly together to create maximum impact across diverse UK audiences for our tech client. This pivotal role places you at the heart of our operations within a dedicated, integrated agency model, exclusively focused on delivering ground-breaking solutions for this client. Your remit will span from the initial spark of ideation - identifying emerging influencer trends, creator opportunities, and innovative event activations through the meticulous development of cutting-edge, data-backed strategies tailored to UK market nuances and brand objectives. You will lead the charge on defining compelling creative narratives and content frameworks for creators, ensuring brand consistency and breakthrough engagement. Subsequently, you will oversee flawless execution, transforming strategy into impactful activations across various platforms and key product launch moments within the UK. This role demands a holistic leader capable of driving innovation, leveraging data for strategic advantage, navigating complex client relationships, and delivering measurable results within a dynamic UK agency environment. Key Responsibilities: * Client Leadership & Stakeholder Management: * Act as the senior day-to-day client lead for the UK teams of our leading tech client, building trusted, long-term partnerships at senior levels. * Provide strategic counsel across brand building, product launches, reputation management, cultural activation, and the evolving influence landscape in the UK. * Lead complex stakeholder management across the client's UK teams and key internal stakeholders, ensuring alignment and clear communication. * Ensure the tech client benefits from consistent, senior-level leadership fully embedded in their UK business objectives and challenges. * UK Influence Strategy Development: * Lead the creation of UK influence strategy toolkits, frameworks, and playbooks that balance brand consistency with platform specifics. * Embed influence-first thinking, ensuring creator-led content, partnerships, and social activations are foundational not additive to campaign planning. * Partner closely with creative, media, and strategy leads to shape culturally relevant, insight-led ideas powered by influencer insights and data for the UK market. * Drive the strategic integration of paid, earned, and owned influence channels to maximise reach and impact within the UK. * UK Market Intelligence & Performance: * Oversee market engagement across the UK. * Act as a central connector between the tech client's UK teams and local activation partners/stakeholders. * Ensure clients are consistently informed on emerging influencer trends, platform shifts, competitor influence activity, and data-driven insights into UK audience behaviour. * Utilise advanced analytics and reporting to demonstrate campaign effectiveness, optimise performance, and articulate ROI for influence investments in the UK. * UK Events & Integrated Campaigns: * Lead the influence strategy and delivery for key UK brand moments, product launches, and events, ensuring alignment and maximum creator engagement. * Play a central role in developing and activating high-impact influencer partnerships, embedding them seamlessly into integrated campaign narratives for the UK. * Work with market and agency leads to bring these partnerships and events to life in locally relevant, culturally resonant, and impactful ways across the UK. * Team Leadership & Integration: * Directly manage a London-based team of influence specialists, fostering their growth and development. * Foster a collaborative, high-performance team culture grounded in integration, shared ownership, and a passion for influence. * Lead integration across influence, advertising, social, and content teams – ensuring truly joined-up delivery and a holistic client approach within Ogilvy. What Makes This Role Different: * 100% dedicated tech client focus, allowing for deep brand immersion, long-term strategic thinking, and the opportunity to shape the future of influence for a global leader within the UK. * Deeply partnership-led, with influencer collaborations and strategic event activations embedded into the core brand strategy. * Strong emphasis on influence-first, data-driven, culture-first marketing, influencing how integrated campaigns are built from the ground up. * Sits within a fully integrated agency model, requiring constant collaboration across disciplines to deliver holistic influence solutions.   Key Leadership Competencies: * Proven experience in UK-specific leadership roles within influence marketing, digital marketing, or related fields, ideally within the technology sector or for large-scale consumer brands. * Exceptional stakeholder management skills – this role is heavily relationship-driven and requires confidence navigating complex, multi-layered client organisations. * Strong understanding of how major brands operate across the UK market * Demonstrated experience working in integrated agency environments across influence, advertising, social, content, and data & analytics. * A passion for culture-led, data-driven, influence-first marketing and its role in driving brand relevance and business impact. * Strategically minded and commercially astute, comfortable operating at a senior client level and driving significant business growth. * A genuine interest in – and affinity for – the technology sector, its innovations, and the rapidly evolving influence landscape. * Highly organised and process-driven, capable of designing and managing complex LONG-TERM influencer programs efficiently and effectively. * Proven ability to leverage data and analytics to inform influence strategies, measure campaign impact, identify trends, and optimise performance for continuous improvement. * Extensive and established network within the Influencer industry, including leading creators, talent agencies, platforms, and industry thought leaders, specific to the UK market. * Communication & Collaboration: Defines and communicates the overarching vision for the Influence practice. Develops communication strategies that align the department with agency leadership and fosters a culture of open dialogue and mentorship for senior leaders. * Organisation & Resource Management: Architects the department's operational structure to support profitability and growth. Oversees P&L, leads resource forecasting, and ensures the practice is structured to handle complex, large-scale business needs. * Responsibility & Accountability: Holds accountability for the teams commercial and creative performance. Empowers directors to lead their teams while maintaining transparent, high-level communication with executive leadership on business progress and challenges. * Problem Solving & Decision Making: Acts as the final point of authority on the most critical business issues. Makes high-stakes decisions that protect the agency's commercial interests and mentors directors in strategic problem-solving. * Growth & Development: Champions and funds a departmental learning culture. Defines the long-term talent strategy, creates career pathways for all levels, and builds a best-in-class team through senior hiring and mentorship.   Personal Qualities: * Extensive and proven experience in a senior leadership role (e.g., Senior Account Director or Business Director) within a top-tier agency. * Strategic yet pragmatic * Culturally curious and globally minded * Confident, collaborative and calm under pressure * Energised by complexity, scale and partnership-driven work * Demonstrated track record of P&L ownership and delivering significant, year-on-year business growth. * Proven success in leading and winning multi-million-pound new business pitches. * Exceptional leadership skills with experience in shaping departmental culture and developing senior talent. * Strategic visionary with the ability to anticipate market trends and define a clear, forward-looking path for the business. * Outstanding commercial acumen and sophisticated negotiation skills.   How we help you Thrive: * 25 days annual leave + 1 Volunteer Day * Bupa Healthcare * Enhanced Maternity, Adoption and Shared Parental Leave * Flexible Working Model with core working hours: 10am – 4pm * A 1.5:1 Matching Pension Structure * Wellbeing and Health: Up to £25.00 per month towards physical or online exercise class membership, Unmind membership, LifeWorks tool and annual eye tests. * Season Ticket Loan and Cycle to Work Scheme * Life Assurance Our ambition is to attract the very best diverse talent to Ogilvy, and to be the employer of choice in the UK. We want everyone to feel welcome when they join us, and once they’re here, for them to want to stay with us, grow their career, and to feel they belong with us.  At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.  We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.  Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve.  This is central to our mantra of Borderless Creativity. Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.