ABOUT US

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal

teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing

thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters:

judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and

Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through

acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and

campaigns featuring Jude Law.

Joining Legora means three things.

We lean in: ownership over titles, outcomes over intentions.

We fight for excellence: high standards, direct, ego-free feedback.

We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The role

We’re looking for an exceptional Executive Assistant to partner with our senior leadership.

This is not a traditional support role. You’ll manage calendars, travel and logistics, but you’ll also go beyond that: shaping how

the company shares information, stays aligned, and operates day-to-day. You will help build and scale Legora as a company and set

the operating model. Working closely with the Chief of Staff in the EMEA team, you’ll play a key role in enhancing operational

efficiency and supporting the strategic direction of the region. From planning key internal moments to improving workflows, you’ll

bring structure to complexity and free up time where it matters most.

This is a foundational role with broad exposure across the organisation, board and beyond. If you’re proactive, love details, and

thrive in high-velocity environments - we’d love to meet you.

What you will be doing:

Own calendar, travel logistics and email for our VP of Revenue and VP of Strategic Accounts - not just managing their time, but

designing it to reflect shifting priorities and strategic focus.

Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and

followed up.

Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.

Triage inbound requests, protect focus time and help communication flow smoothly across the team.

Partnering closely with leadership to flag blockers, support decision-making and help the company stay one step ahead.

Provide operational support to keep projects, initiatives and team collaboration on track.

Help strengthen collaboration and coordination between the Strategic Accounts and broader EMEA teams, ensuring alignment on

priorities and execution.

Act as a central point of coordination across the company, collaborating closely with teams including Operations, Product,

Sales and Legal.

Take initiative to improve the way the team operates - spotting friction points and building better systems.

What you bring

5+ years experience in roles like Executive Assistant, Team Coordinator or Business Operations - ideally in a high-growth or

international environment.

A proactive, problem-solving mindset - you act before issues arise and take full ownership.

Deep attention to detail and a love of structure - you make things faster, smoother, clearer.

Strong communication skills - fluent in English, confident in handling sensitive or high-stakes communication.

High discretion and maturity - you know how to navigate different stakeholders and build trust.

Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.

A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

What makes this role special

You won’t simply be executing tasks on behalf of others; you’ll play an active role in designing better ways of working across the

company. The position comes with high exposure, giving you the chance to work closely with our senior leadership team and build

relationships across the company. As Legora continues to scale, this role offers the opportunity to play a meaningful part in that

journey while creating pathways for your own growth and development. And as Legora grows, so will this role, providing you with

opportunities to shape your own career path - whether that leads toward business operations, people-focused tracks, or team

leadership.

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity

employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people

of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression,

sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

Role

Executive Assistant - Growth

Locations

Stockholm

Published

June 11

Deadline

August 16

Tags for this job

AI Go Rust

Similar Jobs

Executive Assistant

Svenska Rotor Maskiner International AB

Nacka•Posted: Feb 11•Deadline: Jul 31

Executive Assistant Job Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and financial support to senior leadership. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and the ability to handle confidential information with discretion. Key Responsibilities Manage executive calendars, appointments, and complex travel arrangements Coordinate meetings, prepare agendas, take minutes, and track follow-up actions Prepare financial reports, expense summaries, and budget-related documentation Assist executives with financial analysis, forecasting, and data organization Serve as a liaison between executives and internal/external stakeholders Draft correspondence, presentations, and briefing materials Support project coordination, deadlines, and executive initiatives Qualifications Bachelor’s degree in Finance (required) Proven experience as an Executive Assistant Strong understanding of financial concepts, reporting, and data analysis Exceptional organizational and time-management skills Excellent written and verbal communication abilities High level of professionalism, discretion, and integrity Proficiency in Microsoft Office, Google Workspace, and financial software Preferred Skills Fluent in English and Mandarin (required) Willingness and ability to travel internationally, particularly to North America and Asia Proficiency in Swedish is a plus Background in budgeting, accounting, or financial operations Advanced Excel or financial modeling skills Experience with expense management and reporting tools What We Offer Competitive salary and benefits package Professional, collaborative work environment Opportunities for growth and career development

Chefssekreterare

Chief of Staff, CEO

Lovable Labs Sweden AB

Stockholm•Posted: May 28•Deadline: Sep 26

TL;DR We're looking for someone who has thrived in a hypergrowth startup environment and wants to do it again — someone who genuinely loved the part that most people only tolerate. You'll work side-by-side with our founder-CEO to scale his effectiveness, shaping strategy, driving execution, and making every function better than you found it. This is an intense, high-proximity role with very little structure, very little guidance, and enormous leverage for the right person. Why Lovable? Lovable lets anyone and everyone build software with any language. From solopreneurs to Fortune 100 teams, millions of people use Lovable to transform raw ideas into real products - fast. We are at the forefront of a foundational shift in software creation, which means you have an unprecedented opportunity to change the way the digital world works. Lovable-built applications and websites are visited hundreds of millions of times a month, and our enterprise footprint is compounding fast. And we’re just getting started. We’re a small, talent-dense team building a generation-defining company from Stockholm. We value extreme ownership, high velocity, and low-ego collaboration. We seek out people who care deeply, ship fast, and are eager to make a dent in the world. What we’re looking for 10+ years of professional experience across high-intensity environments. This role has no manager, no structured feedback loops, and no one scoping your work. You are expected to see what needs to happen across strategy, operations, communications, and people and drive it without being asked. MBB consulting (McKinsey, BCG, Bain), investment banking (Goldman Sachs, Morgan Stanley, JP Morgan) or similar foundation. You learned structured problem-solving and executive communication under pressure. The CEO is a prolific, high-velocity idea generator who moves across product, GTM, partnerships, brand, and org design, sometimes within the same conversation. Ideas arrive faster than any single person could execute. Your job is to identify which ones carry real strategic weight, and sequence them against competing priorities. Ex-Founder, Chief of Staff, Head of BizOps/Strategy, or senior operations generalist experience at a hypergrowth startup who has lived the chaos firsthand. This company changes direction at the speed of the market it's defining. The strategic priority from Monday's leadership meeting may be reframed by Wednesday because a new partnership, competitive signal, or product insight emerged. This role is for someone who gets energy from moving fast inside ambiguity and can bring others along with them. Experience at companies that scaled revenue dramatically in compressed timeframes (think Ramp, SpaceX/Tesla, TikTok/ByteDance, OpenAI, Stripe, Anduril, Anthropic, Databricks, Figma, Scale AI). Lovable's leadership team has been assembled at lighting speed. You’ve seen this before before and how to support the CEO in building a strong leadership team. You will often be the connective tissue, the translator and mediator. Executive-grade communication. You can produce investor memos, board updates, internal comms, and candidate briefs that are polished, high-signal, and fast. You'll shape how the CEO communicates to the company, the board, and candidates — translating high-speed thinking into prose that lands with precision. Much of your impact will be invisible to the org and attributed to others. That needs to be fine with you. Diplomatic backbone. You navigate leadership tensions, headcount negotiations, and hard conversations with both empathy and candor. Comfortable with founder-speed proximity and intensity. This means daily co-working sessions with the CEO on his schedule, in-person in Stockholm, no remote exceptions. The team, customers, partners and investors are distributed across Stockholm, Boston, San Francisco and London. Some sessions run long and often happen outside of business hours. AI fluency. You actively use AI tools in your workflows and see them as a leverage multiplier, not a novelty (experience building AI workflows and agents is a strong plus) Coaching background is a meaningful plus. Executive coaching certification, or equivalent. What you’ll do In one sentence: Be the CEO’s strategic right hand — own the operating rhythm of the company, drive cross-functional alignment, and lead the highest-stakes initiatives from strategy through execution. Serve as a sounding board and sparring partner to the CEO on company strategy, competitive positioning, fundraising, org design, and executive hiring Own the cadence of the company — leadership meetings, leadership offsites, support all-hands preparation, goal-setting, planning, and cross-functional accountability systems Shape CEO communications for internal audiences (all-hands, leadership updates, sensitive HR matters) and external audiences (investor calls, candidate-facing materials) Drive alignment across the Leadership team and functional leads — mediate tensions constructively and ensure leadership decisions translate into execution Lead high-stakes special projects end-to-end — executive hiring processes, competitive intelligence, accountability frameworks Design and maintain function-level KPIs, headcount planning models, and performance dashboards that keep the leadership team honest Build and iterate on AI-powered workflows (multi-agent systems, Slack triage, meeting prep, action-item tracking) to scale the Office of the CEO This role is not for you if You expect to work regular working hours. Our teams, partners, investors and customers span Stockholm, San Francisco, Boston and London. You need clear role boundaries and a well-defined job description to do your best work You've never worked in a high-growth startup and are drawn to the idea of it more than the reality You take it personally when work you've invested in gets deprioritized or redirected abruptly You need regular recognition from your principal to stay motivated You expect the person you support to hand-hold you, or model the behaviors and systems you're implementing for the rest of the org You want a 12-month stepping-stone into a functional leadership role, this role is its own thing, and it demands full commitment to the craft of it How we hire Intro call with a member of the recruitment team to explore fit and alignment Call with a member of the CEO Office In-person meeting with the CEO if Stockholm-based, virtual otherwise Call with a member of the Leadership Team In-person work simulation with the CEO

First assistant director

Head of Design

Rippling Sweden AB

Stockholm•Posted: Jul 15•Deadline: Aug 14

Job Title: Head of Design Reports to: Chief Strategy Officer Direct Reports: Design team (~10 direct reports), including Product Designers, UX Researchers, and Consumer Insights Lead Purpose of the Role The Head of Design is the most senior design leader within the organisation, responsible for setting and executing the design vision, strategy, and standards across all consumer-facing digital products and experiences. This is a strategic leadership role that extends well beyond traditional design management — the role holder operates as a key member of the senior leadership team, working directly with the CEO, Chief Strategy Officer, and other C-suite executives to shape company direction, product strategy, and growth initiatives. The Head of Design is accountable for building and leading a high-performing design organisation, driving innovation through AI-augmented design practices, and ensuring that design functions as a strategic capability that de-risks business decisions through rapid prototyping, consumer research, and evidence-based experimentation. Key Responsibilities Strategic Leadership & Executive Partnership • Define and own the design vision and strategy for the organisation, ensuring design is embedded at the centre of product development, content strategy, and commercial decision-making. • Partner directly with the CEO, Chief Strategy Officer, and senior leadership team on company-direction initiatives, contributing design perspective to business strategy, market positioning, and growth planning. • Lead the transformation of the design function from a production-oriented service into a Research & Development capability, where every strategic bet is validated through design-led prototyping and consumer evidence before full investment. • Represent Design at executive forums, board presentations, and cross-functional leadership meetings, advocating for user-centred decision-making and design-led innovation. Design Organisation & Team Leadership • Build, lead, and develop a multidisciplinary design team of approximately 10 professionals spanning product design, UX research, and consumer insights. • Establish and maintain design hiring standards, career progression frameworks, and professional development programmes to attract and retain top design talent. • Foster a culture of design excellence, creative rigour, and continuous learning within the team and across the broader organisation. • Drive AI adoption and AI-augmented design workflows across the team, achieving high levels of productivity through modern tooling and automated processes. Product & Experience Design • Oversee the end-to-end design of the organisation's digital product portfolio, including financial comparison tools, recommendation engines, editorial content experiences, and emerging AI-powered advisory products. • Own the design system architecture and component library, ensuring consistency, accessibility, scalability, and brand coherence across all platforms and touchpoints. • Lead the design strategy for new product initiatives, including AI chat assistants, personalised financial wellness tools, and machine-learning-optimised content experiences. • Ensure all design output meets the highest standards of usability, accessibility (WCAG compliance), performance, and visual quality. Innovation & AI Integration • Pioneer the integration of AI and machine learning into the design workflow, including AI-first design systems that connect design components directly to AI coding tools to eliminate inconsistencies and accelerate development. • Lead the development of LLM-optimised content templates and information architectures that ensure content is structured for both human consumption and machine-readable citation by large language models. • Drive design innovation through rapid prototyping, consumer testing, and iterative experimentation, enabling the organisation to validate ideas at low cost before committing engineering resources. • Identify and evaluate emerging design technologies, tools, and methodologies that can provide competitive advantage. Cross-Functional Collaboration & Influence • Partner with Product, Engineering, Editorial, Growth, SEO, and Data Science teams to ensure design thinking is integrated across all workstreams and business decisions. • Collaborate with commercial and partnerships teams to design consumer experiences that drive revenue growth, lead generation, and partner engagement. • Establish and lead cross-functional design review processes, ensuring alignment between design direction and business objectives. • Act as the primary advocate for consumer needs within the organisation, embedding consumer insights and user research evidence into strategic planning and prioritisation. Required Skills & Qualifications • Proven track record of building and leading high-performing design teams within technology, media, or financial services organisations. • Demonstrated ability to operate at a strategic level, influencing business direction and product strategy alongside C-suite executives. • Deep expertise in design systems, component architectures, and scalable design practices for multi-product digital platforms. • Strong understanding of AI/ML technologies and their application to design workflows, content strategy, and product innovation. • Expert proficiency in Figma and modern design tooling, with working knowledge of front-end technologies (HTML, CSS, React/TypeScript) and data-informed design practices. • Exceptional communication, presentation, and stakeholder management skills, with the ability to translate design thinking into commercial value. • Experience with consumer financial services, comparison platforms, or content-led digital products is highly desirable.

Teamledare