Events Coordinator - Soho House Tokyo

Soho House

Overview Soho House is a global members’ club designed for creative thinkers and innovators. With locations around the world, each House is tailored to its surroundings, offering vibrant spaces for members to connect, relax and enjoy exceptional service. Our offerings include expertly curated dining experiences, spas, gyms, bedrooms and event spaces, all underpinned by a commitment to creating unique and memorable experiences. Soho Health Club at Tokyo House is looking for experienced and passionate Freelance Group Fitness Instructors, who specialise in either one or all of our core offering including, Yoga, Pilates, Strength training, Barre, Mobility work, and Advanced Reformer Pilates including Classical and Contemporary methods. The Role As a Group Fitness Instructor, you will lead energising, safe, and engaging group fitness classes while fostering strong relationships with our members. You’ll play a pivotal role in creating a motivating atmosphere that encourages members to achieve their wellness goals, while ensuring you deliver Health Club's high standards of service and experience. ● Working closely with the fitness team to ensure a high standard of the studio spaces, exceptional guest experience, meeting and exceeding member expectations. ● Deliver exceptional group fitness classes, including but not limited to yoga, Pilates, strength training, and other wellness modalities. ● Ensure proper gym equipment use and maintain safety. ● Build strong relationships with members, providing encouragement, advice and support to help them achieve their fitness goals. What We’re Looking For To excel in this role, you should be a confident, proactive leader with a passion for the fitness and wellness industry. Specific qualities and qualifications include: ● Experience: ○ A minimum of 2 years' experience as a group fitness teacher in a premium or luxury fitness environment. ○ Certified by a recognised fitness organisation ○ Strong understanding of fitness techniques and group training methods. ○ Excellent interpersonal and communication skills to effectively engage with members of varying fitness levels. ○ Insurance covering your teaching modality. ● Skills: ○ We never say no to guest needs, you must be solution orientated, forward-thinking, adaptable and able to use initiative. ○ Exceptional organisational ability in a fast-paced environment. ○ Customer/member-focused, with a passion for delivering outstanding group fitness experiences. ○ Punctual, reliable and flexible with the ability to work weekends and holidays as required.

Soho House

Job Description The Role… At Soho House, the Events Coordinator is responsible for assisting the Private Events Manager with the administrative duties that support the execution of cultural and community driven private hires in our PDR. As the Events Coordinator, you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events. A successful Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.  We are seeking excellent and outgoing Events Coordinator to join the Hong Kong team! The role is expected to: * Responsible for Privite Dining bookings, including liaise with clients externally and the floor, bar, kitchen & AV team internally on events coordination and arrangement and creating BEOs, etc * Support the coordination for all event communication (internal and external) and event materials; including floor plans, custom menus and run of shows * Perform sales site visits with clients, including pre-event walk throughs * Provide onsite support by greeting members whenever there are private hire events and liaise with manager on duty on the events * Administrative duties, including but not limited to replying emails on members’ query, creating all contract for private hire events, booking events (DJs and band), sending proposals, internal meeting management, free-lance staffing, catering and other jobs as required * Responsible for uploading all private hire events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation * Support house relations team by collecting information from partners (photos, event information, bios and so on) * Organize, store and update event contracts, receipts and partner contact information * Attend and oversee the execution of events as needed and acquire member feedback following events by sending a thank you note/ follow up email the day after the event * Perform other duties as assigned by supervisor/manager What we look for… * Proven operational F&B, sales and events experience and management skills * A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills * Must be flexible to work according to the events requirements including evenings and weekends * Ability to multitask and work towards targets in a fast-paced environment, whilst being resilient and capable of managing stressful situations * Highly organized with excellent attention to detail * Proficient in Microsoft Word, Excel, Outlook and Powerpoint, knowledge of AV & IT and Tripleseat system is an advantage * A clear communicator both written and verbal in Chinese and English We offer… * 5-day work week * 12 Days' Annual Leave * 17 Days’ Holidays * Medical Insurance * Life Insurance * Dental Insurance * Maternity Leave & Paternity Leave * Marriage Leave * Birthday Leave & Perks * Study/Exam Leave & Allowance * Typhoon Allowance * Discretionary Bonus * Transportation Allowance * Mental Health Support Program The fun stuff…   •    Team Meal: During your shift in our Houses & Restaurants, you will be provided with a complimentary substantial meal. •    Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to. •    Career Development: Soho House can progress your career internationally. •    Learning & Development: An extensive range of internally and externally run courses are available for all employees. •    Cookhouse & House Tonic training programs: Celebrating our passion for wellness, food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.   People who are eligible to work in Hong Kong or have a valid Hong Kong work permit/visa will be considered for the above position. If you are passionate about hospitality and are looking for exciting new opportunities with our company, then we want to hear from you! To apply, please send us your resume with CURRENT and EXPECTED salary. (Personal data collected will be treated in strictest confidence and only for recruitment purposes.)

Soho House

At Soho House the Member Events Coordinator is responsible for assisting the Member Events Manager with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events. A successful Member Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.   Main Duties * Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows * Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation * Support membership team by collecting information from partners (photos, event information, bios and so on) * Organize, store and update event contracts, receipts and partner contact information * Attend and oversee the execution of events as needed and acquire member feedback following events * Performs other duties as assigned by supervisor/manager * Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences) * Book events (DJs and band), sending proposals * Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve * Inspire members, talent and all Soho House teams when meeting to create and implement events * Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members * Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist * Ensure innovative events & programming are united around our global monthly themes * Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals * Content curation that tells a story and connects members digitally or in-person * Program to drive late night attendance of members in our Houses * May require working beyond normal office hours, including nights and weekends, depending on business needs * Required to spend time each day on the floor of the relevant House and to be present for members and support team members Required Skills/Qualifications * At least 2+ years of professional experience in cultural event production experience * Experienced with Outlook, Excel and other industry software * Creatively driven and culturally in-tune * Collaborative and communicates well * Research skills as well as exceptional organizational abilities and extraordinary relationship building skills * Ability to multitask and execute under pressure and in demanding fast-paced environments * Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives * Hospitality or music experience a plus not a must