HR & Office Operations Specialist

ViCOLLECTIVE

DEINE AUFGABEN Als Senior HR Manager*in übernimmst du während einer Mutterschaftsvertretung die operative Verantwortung für den gesamten HR-Bereich von ViCOLLECTIVE. Du bist nah am Betrieb: Du arbeitest aktiv im HR-Tagesgeschäft mit und sorgst dafür, dass unsere HR-Prozesse entlang des gesamten Employee Lifecycles professionell und reibungslos weiterlaufen – mit besonderem Fokus auf unsere Espresso Bars, die Rösterei, Bäckerei und Abfüllanlage in Eglisau. Ein klarer Schwerpunkt deiner Rolle ist die Senkung der Fluktuation in den Espresso Bars – hier übernimmst du konkrete Verantwortung für Massnahmen und Ergebnis, nicht nur für die Analyse. Dabei führst und entwickelst du unsere HR Specialist und stellst gemeinsam mit ihr einen reibungslosen und serviceorientierten HR-Betrieb sicher. Neben dem operativen Tagesgeschäft bringst du dich gezielt in ausgewählte Organisations- und HR-Entwicklungsthemen ein und trägst dazu bei, bestehende Initiativen erfolgreich weiterzuführen. Die Stelle ist befristet von November 2026 bis Anfang Juni 2027. Für einen sicheren Einstieg ist eine geregelte Übergabe vor Stellenbeginn vorgesehen, damit du ab Tag eins handlungsfähig bist. Du übernimmst folgende Verantwortungsbereiche: Operative HR-Verantwortung * Verantwortung für die professionelle und effiziente Abwicklung sämtlicher HR-Prozesse entlang des Employee Lifecycles – mit besonderem Augenmerk auf den Frontline-Bereich (Espresso Bars, Rösterei, Bäckerei, Abfüllanlage). * Sicherstellung eines reibungslosen HR-Betriebs sowie erste Ansprechperson für Mitarbeitende und Führungskräfte in allen personalrelevanten Fragestellungen. * Verantwortung für das Vertragswesen, arbeitsrechtliche Fragestellungen sowie die Einhaltung interner Richtlinien und gesetzlicher Vorgaben. Recruiting * Aktive Verantwortung für das Recruiting mit besonderem Fokus auf die schnelle, qualitativ hochwertige Besetzung von Barista-Stellen. * Durchführung von Vorstellungsgesprächen, Steuerung des Funnels und enge Zusammenarbeit mit den Bereichsleiter*innen. * Verantwortung für die Besetzung weiterer Schlüsselpositionen. Payroll & Finance-Schnittstelle * Verantwortung für die HR-seitige Payroll-Vorbereitung als zentrale Schnittstelle zu Finance. * Sicherstellung korrekter und fristgerechter Lohndaten, Mutationen und Stundenlohnabrechnungen. Zusammenarbeit mit Führungskräften * Enge Zusammenarbeit mit der Geschäftsleitung und den Führungskräften in operativen HR-Themen. * Unterstützung in Fragen rund um Talent & People Development, Kultur und Organisation Teamführung * Fachliche und persönliche Führung einer HR Specialist. * Klare Priorisierung, Zielvereinbarungen und Feedback im Tagesgeschäft. HR Controlling & Reporting * Verantwortung für die Senkung der Fluktuation in den Espresso Bars als messbares Ziel: aktive Steuerung auf den Zielwert hin. * Monitoring relevanter HR-Kennzahlen (Fluktuation, Time-to-Hire, Absenzen, HR-Kosten) und Reporting an die Geschäftsleitung – inkl. Wirkung der ergriffenen Massnahmen DEIN PROFIL * ca. 5 Jahre relevante Erfahrung in einer vergleichbaren HR-Rolle – idealerweise in einem dynamischen und schnelllebigen Umfeld * Hands-on-Mentalität und Freude an operativer HR-Arbeit im Tagesgeschäft * Breite HR-Expertise in den Bereichen HR Operations und HR Admin, Rekrutierung und Arbeitsrecht. Konzeptionelle und strategische Erfahrung in Themen wie Talent & People Development von Vorteil. * Gutes Verständnis von Schweizer Arbeitsrecht und Vertragswesen. * Erfahrung im Aufbau oder in der Weiterentwicklung von Organisationen und HR-Strukturen von Vorteil. * Pragmatischer, lösungsorientierter Arbeitsstil mit Blick für das, was im Betrieb wirklich zählt. * Führungserfahrung, Empathie und Kommunikationskompetenz. WARUM WIR? * Eine Schlüsselrolle mit direktem Einfluss auf Kultur, Leadership und Unternehmensentwicklung. * Enge Zusammenarbeit mit dem CEO und der Geschäftsleitung. * Ein werteorientiertes, ambitioniertes Umfeld mit viel Gestaltungsspielraum. * Ein dynamisches Arbeitsumfeld mit klarer Ausrichtung auf Wirkung, Wachstum und Menschlichkeit. * Kaffee & Genuss: Kostenlose Kaffeegetränke in allen ViCAFE Bars sowie ein gratis Kaffee-Abo für zuhause

Ultralytics

About Ultralytics: At Ultralytics, we commit to relentless innovation in the AI space and seek team members who resonate with our ambition to produce the world's best YOLO AI models. If you're obsessed with AI, eager to make an impact on the world, and thrive in dynamic, high-intensity environments, we invite you to apply for a position on our team. 💼 ABOUT THE ROLE As a People Operations Specialist, you'll be our first dedicated People Ops hire, owning the end-to-end employee lifecycle, global culture, and systems that keep our international team running. This is a builder role, not a small cog position in a large enterprise. You'll work directly with leadership, especially the VP of Operations, to design people processes from scratch and help scale Ultralytics from 60 to 150+ team members. You'll build onboarding, offboarding, HRIS workflows, employee experience, compliance coordination, and talent development systems that support our teams across London, Madrid, Shenzhen, and beyond. This role is ideal for an astute, hands-on people specialist who brings high empathy, operational rigor, discretion, and a strong desire to shape the foundational culture of a global AI company. 🚀 WHAT YOU'LL DO EMPLOYEE LIFECYCLE MANAGEMENT * Own global onboarding so new hires have the tech, tools, and context to succeed from day one. * Manage seamless, compliant offboarding processes for departing team members. * Partner with regional leads and external partners on contracts, compliance, and local HR practices. * Serve as the go-to contact for daily people inquiries, benefits administration, and London office needs. HRIS & OPERATIONAL EXCELLENCE * Act as superuser and admin for our HRIS, keeping employee data accurate and current. * Build, document, and streamline HR workflows that scale with our global growth. * Use compliant AI tools to automate repetitive HR processes and improve team efficiency. * Maintain people data and partner with leadership on headcount, retention, and market insights. TALENT DEVELOPMENT * Support performance review frameworks, career pathways, and training initiatives. * Source and organize L&D resources for technical, commercial, and operations teams. * Help embed high-performance habits across Ultralytics' growing global organization. * Improve people processes through clear documentation in the Ultralytics Handbook. 🧠 SKILLS AND EXPERIENCE CORE REQUIREMENTS * 2–4 years in HR, People Ops, Talent Ops, or a similar people-focused operations role. * Hands-on HRIS experience with platforms like HiBob, Rippling, Personio, or similar. * Strong project management skills with consistent ownership and execution. * High empathy, discretion, confidentiality, and maturity with sensitive employee matters. * Comfort using AI tools daily to streamline compliant, repetitive people workflows. NICE TO HAVE * Experience in a fast-moving tech startup, scale-up, or AI company. * Exposure to multi-location teams or cross-border compliance across the UK, Spain, or China. * Familiarity with employment contracts, benefits administration, and office operations. * Interest in AI, computer vision, open-source ecosystems, or YOLO models. * Multilingual communication or experience supporting international teams. 🌟 CULTURAL FIT At Ultralytics, we set bold goals and execute with speed, precision, and teamwork. We're driven by hard work, ambition, and resilience — building fast, learning constantly, and delivering measurable impact. You'll thrive here if you: * Take ownership and deliver results with focus and accountability. * Combine strategic thinking with hands-on execution. * Value excellence, grit, and creativity in equal measure. * See collaboration as the foundation for meaningful progress. Our culture is built around our core values: * Relentless progress: Constant evolution and improvement. * Strive for excellence: Perseverance and attention to detail. * Actions, not words: Focus on delivering meaningful results. * Act with urgency: Seize fleeting opportunities. * Open access to all: Transparent communication and collaboration. Learn more in our Ultralytics Handbook. 💰 COMPENSATION AND BENEFITS We reward excellence and impact — not just tenure or title. * Competitive salary: Reflecting your experience and contribution. * Equity packages: We want our success to be yours too. * On-site collaboration: Work with passionate builders in one of our global hubs. * Flexible working hours: We value results over routines. * Generous time off: 24 vacation days, your birthday off, plus local holidays. * Tech & tools: Work on cutting-edge AI projects that power millions of devices. * Gear: Brand-new Apple MacBook Air/Pro, Apple Studio Display, and AirPods Pro 3. * Learning & development: Dedicated budget for personal and professional growth. * High impact: Your work will shape the future of vision AI. 👉 Check out ultralytics.com/careers for more about our culture, values, and teams. 🌎 WHERE AND HOW YOU CAN WORK We believe great work happens where passion meets purpose. * This role is hybrid at our London hub (three days on-site per week). * Applicants must have legal authorization to work in the UK. We're an in-office team that values daily collaboration, energy, and connection. Being together helps us move faster, learn from one another, and celebrate wins as they happen. What we offer: Cutting-Edge, Next-Generation AI Computer Vision Technology: Contribute to building cutting-edge computer vision AI models based on the YOLO framework. Impactful Work: Shape the future of AI-powered solutions that transform industries. Collaborative Culture: Join a talented and passionate team that values open communication and innovation. Ultralytics Handbook Comprehensive guide to our company's mission, vision, values, and operational practices. This handbook is designed to provide key insights and resources for our (future) team members, collaborators, and community to align with Ultralytics' core principles. Link: https://handbook.ultralytics.com/ Ultralytics is an equal opportunity employer committed to building an inclusive workplace. We believe that everyone should be able to bring their whole selves to work, and we do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.

Hyntelo

THE ROLE We are Hyntelo, a leading tech company specialized in Artificial Intelligence and Data Science. We transform complex data into strategic insights for global leaders in the Life Sciences and Financial Services industries. Our People & Operations team is the backbone of our culture. We believe that an innovative environment starts with a great workplace. We are looking for an Office & People Operations Specialist to ensure our office in Pisa are not just workplaces, but hubs of excellence, ensuring the safety, wellbeing, and growth of our people. RESPONSIBILITIES * Office & Facility Management: Ensuring the office is always fully equipped, welcoming, and functional, managing local providers (maintenance, cleaning, catering). * People Operations: Managing the logistics of onboarding and offboarding processes, ensuring every new "Hyntellers" has a seamless start (IT assets, welcome kits, and documentation). * Health & Safety: Acting as the point of reference for Occupational Health & Safety (D.Lgs 81/08), managing medical check-ups and safety protocols. * Learning & Compliance: Coordinating mandatory training (GDPR, Cyber Security, Safety) on our platforms and tracking certifications. * Engagement & Culture: Supporting the HR Department in organizing internal events, surveys, and wellbeing initiatives to keep our team's pulse high. REQUIREMENTS * Categoria Protetta L.68 * From 6 months to 1 years of experience in Office Management, HR Operations, or Administrative roles within tech or structured environments. * Exceptional organizational skills and a proactive "problem-solver" mindset. * Familiarity with IT asset management and digital tools (Excel, task management software). * Fluency in English (B2/C1 level)  JOB TYPE AND SALARY RAL 25.000 - 28.000