Event & Internal Communications Specialist - Fixed Term (W/M/X )

DEPT

This is a 6 month fixed term contract initially, with potential for extension. DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. JOB PURPOSE This role is part of our Global Studios team. We create emotive yet conversion-focused ideas, products and campaigns at scale and speed. Our specialty is hyper-personalised, digital communications that change perceptions, shape new behaviours, and shift market share for our clients. * Commitment: Part-time, 2 days per week (15 hours), based in our Sydney office. * Hours: Thursday is a mandatory full day in the office (7.5 hours / 9am-5.30pm with an hour unpaid lunch break). The remaining day (7.5 hours) can be worked on Tuesday, Wednesday, or split across both days. WHAT YOU’LL DO: Front of House & Workplace Operations:  * Client Experience: Greet visitors, manage meeting room bookings, and coordinate hospitality/catering. * Facilities & Space Management: Maintain the daily look and feel of the space (including tidying, managing bins, and restacking dishwashers). * Logistics & Supplies: Oversee mail, courier services, office procurement, and stationery inventory. * Vendor Relations: Act as the main point of contact for building management, cleaners, plant maintenance, and external suppliers. * Tech & Safety: Partner with IT site support to log equipment issues, and act as our trained First Aider and Fire Warden. Office Administration Tasks:  * Team Support: Assist the People & Leadership teams with local onboarding and offboarding setups. * Budgeting: Track daily office expenditure against the workplace budget and manage the office furniture inventory. * Compliance & Sustainability: Work with the Office Experience Lead (based in London) to maintain safety certificates and support local sustainable practices in line with our global B Corp certification. * Support the EMEA recruitment team with ad-hoc recruitment tasks such as scheduling interviews for the Australian hiring team, reviewing applications, answering candidate queries and generally supporting the recruitment process whilst the EMEA recruitment team are offline.  Culture & Team Experience:  * Event Support: Partner with the Office Experience Lead and local leadership team to plan, execute, and communicate local social events and cultural activities. * Global Alignment: Help unify our local Sydney vibe with our broader Global Studios network so our teams enjoy a consistent workplace experience. * Ad-Hoc Projects: Lend a hand with internal communications, creative workplace projects, and administrative tasks for senior management as they arise. WHAT WE ARE LOOKING FOR * Previous experience within an agency environment is desirable * Highly computer-literate with experience with G Suite * Excellent verbal and written communication skills * Superb organisational and multitasking skills * Discretion in handling confidential information * A service-oriented approach with excellent interpersonal skills * Ability to handle multiple tasks effectively in a fast-paced environment * Adaptability to shifting work priorities  * Someone that is able to work flexibly * A conscientious work ethic WE OFFER  Note on Entitlements: The package details below are based on a full-time equivalent (FTE) position. All salary, leave balances, and benefits will be pro-rated to align with your part-time and fixed-term schedule. * 20 days of paid holiday each year, plus relevant public holidays.  * Doona Day - 1 additional day off paid leave each year to enjoy some downtime.  * Birthday Leave, 1 day paid day off each year to be taken during your birthday week.  * Annual Leave Purchase Scheme.  * 12% Superannuation Contribution.  * Access to dedicated mental health resources including sick & carer’s leave scheme, employee assistance programme and trained Mental Health First Aiders.  * Dept Allowance, a dedicated company contribution towards professional development.  * Long Service Leave, provided in accordance with relevant state legislation.  * Enhanced Parental Leave.  * Learning and Development, continuous growth opportunities through internal training, and "inspirational talks” guest speakers. * Buddy Program, you will be paired with a ‘Buddy’ to help you navigate your first weeks’ at DEPT®. * A Certified BCorp Agency and is multi-award winning “Agency of the Year”.  * Awesome clients. Whether big or small, local or global — at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries. And we celebrate all of our successes together! * Global DEPT® Cares Month, an annual initiative where our teams donate their professional skills and time to support local charities and pr-bono projects. * Talent Referral Scheme.  WHY DEPT®? We are a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, we create what is next by pioneering ideas, acting fast, and moving further because standing still just is not in our DNA. We are drawn to people who stay curious, move with intent, and never stop inventing. Our culture runs on three values: better together, relentlessly curious, and get sh*t done. It is how we work, how we grow, and how we make things that matter. At DEPT®, you will find the freedom to explore, the space to collaborate, and the trust to make a real impact for our clients, for each other, and for the world we are helping to build. AI Disclosure: At DEPT®, we use AI-assisted technology (Metaview) to capture notes and summarize interview conversations, so our interviewers can stay fully focused. Using the AI is optional, just let us know if you’d prefer it not be used. DIVERSITY, EQUITY & INCLUSION  At DEPT®, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives. Not sure you meet all qualifications? Apply, and let us decide! Research shows that women and members of underrepresented groups tend not to apply for jobs when they think they may not meet every requirement, when in fact they do. We believe in giving everyone a fair chance to shine. We also encourage you to reach out to us and discuss any reasonable adjustments we can make to support you throughout the recruitment process and your time with us. Want to know more about our dedication to diversity, equity, and inclusion? Check out our efforts here.

MoonLake Immunotherapeutics

JOB PURPOSE Within the Medical Affairs and Research Department, the Associate Manager Medical Affairs and Research supports the Medical Affairs and Research Team in a broad range of activities related to the specific therapeutic areas, such as congress and event planning, contracting with external vendors, content development, analysis and reporting of progress on research programs, publications, coordination of advisory boards and roundtables, and enhancing the company’s external reputation. YOUR PROFILE Key accountabilities: * Project co-ordination, organization and preparation of medical events/meetings  * Support the vendor/external expert engagement process and the handling of contracts, signatures, invoices etc. * Support in medical & scientific research content preparations in a range of formats (presentations, reports, and charts)  * Support in management, analysis and reporting from ongoing basic and translational research programs for external presentation/publication in close collaboration with KOLs and research partners  * Lead congress planning and logistics of congress activities & engagements * Keep abreast of the competitor landscape for the specific therapeutic areas Your profile Education: Ideally a PhD in a scientifically relevant field for the Company, although equivalent qualifications or experience will also be considered. Experience: * Demonstrated ability to independently research, evaluate, interpret and present complex scientific data  * Demonstrated ability to work within a multi-disciplinary team of peers and outside experts  * Project and vendor management experience strongly preferred Skills/knowledge/behavioural competencies: * Possess organizational and planning talent with excellent communication skills (written or spoken)  * Ability to represent MoonLake Medical Affairs in a positive and highly professional manner to all internal and external customers  * Positive attitude and commitment to meeting goals and objectives.  * High degree of personal accountability and transparency  * Natural scientific curiosity and willingness to learn and absorb new content * Strong analytical, synthetic mindset  * Excellent MS Office skills   Work Location: * 2 days a week in our Porto office WHY US? An exciting job opportunity awaits you! MoonLake is a dynamic and innovative company pushing the boundaries of possibility, and we are looking for passionate individuals to join our stellar team. What we offer: Learning Environment: An opportunity to learn and grow alongside experienced professionals in a supportive and innovative biotech environment. Impactful Work: Contribute to ground-breaking projects that have the potential to transform global healthcare. Flexibility and Balance: Work remotely/hybrid, enjoying a healthy work-life balance while making meaningful contributions to our team. Career Growth: A clear path for career progression, with the chance to take on more responsibilities as you develop your skills. Our Core Values We look for potential MoonLakers that embody our three core values that drive our pursuit of excellence:  We do Stellar Science: We aspire to create novel therapies that elevate treatment horizons, with innovative science, and high quality, always. We go beyond: We aspire to be positively disruptive in our field, and bold in the way we challenge the norms and each other. We unlock value: We aspire to create long-term value for investors and communities.

Too Good To Go

🌏 Mission: At Too Good To Go, we have an ambitious mission: to inspire and empower everyone to fight food waste together. More than 1/3 of all food produced in the world is wasted, which has a huge impact on our planet - 10% of greenhouse gas emissions, to be exact.  🌱Product: Too Good To Go operates the world's largest marketplace for surplus food, where we connect food businesses with consumers who can buy and enjoy it at 50 %+ off retail value. Alongside our app, we create educational tools, operate an end-to-end surplus food management solution, and influence legislation to help reduce food waste. 📈 Scale: We’re growing fast: Our community of 133 million registered users and 261,000+ active partners across 20 countries, have together already saved 517+ million meals from going to waste - avoiding over 1.4M tonnes of CO2e from entering the Earth’s atmosphere!  ⭐️ Impact: We are a certified B Corp social impact company. Too Good To Go was named in Fast Company's list of the World's Most Innovative Companies and World Changing Ideas. We are also honoured to be included in TIME’s 100 Most Influential Companies. Most recently, we won Apple’s coveted Cultural Impact Winner.  We’re looking for an exceptional bilingual Customer Experience Specialist (German & English) to join our Global superstar team at Too Good To Go. Please note that this role is 100% remote within Portugal, with a fixed working schedule of Saturday through Wednesday, and is offered as an 18-month fixed-term contract. Your mission: Reporting directly to the Customer Experience Team Lead, you will be the face for our users and partners and turn them into ambassadors by providing efficient and friendly customer care. You’ll inspire and empower them to take action against food waste and to become part of the movement. The role will include responsibilities such as:  * Being the main point of contact for our users and partners ensuring they receive outstanding customer service by answering inquiries through email, chat and phone * Answering all questions through some of our Social Media tools (Facebook, App Store, Play Store and Google Reviews) * Handle priority situations with high care, as well as contact users and stores proactively when necessary * Help build and implement processes to encourage, inspire and empower our partners and consumers to adopt a more sustainable lifestyle, using Too Good To Go * Being a brand ambassador in all your communications with our customers as you encourage, inspire, and empower our customers towards more sustainable behaviour * Understand and communicate our customers' needs and motivations to our internal teams locally and globally * Communicate in German and English, and when necessary utilise translation tools for additional languages. We are looking for: * Experience in Customer Service or Account Management * Full written and verbal proficiency in German and English to communicate with users and partners. * A first-class and inspiring communicator, who is able to draw on those skills to set the bar high. * Experience working with CRMs like Zendesk, Salesforce, Hubspot or SAP.  * A team player who loves helping others, building positive relationships and resolving conflicts with our users and partners. * Detail-oriented individuals who are able to stay focused through repetitive tasks. * Previous experience working in a marketplace, a big platform, or the Food Industry is a bonus. Our values * We win together: Food waste is a big beast to fight. We believe in a #oneteam. * We raise the bar: We always push for more. We work smart, smash barriers and elevate one another. * We keep it simple: Our ambitions are bold but our solutions are simple. * We build a legacy: We’re proud of the change we’re driving.  * We care: We always look out for each other. Caring is also about the way we do business. We do the right thing. What we have to offer  * A rare opportunity to work in a social impact company (and certified B Corporation!) where you can see real and tangible impact in your role. * Working alongside an international community of users, partners and 1,350+ colleagues across 20 countries that are on the same important mission. * Personal and professional development opportunities in a fast-paced scale-up environment. * An inclusive company culture where you can bring your authentic self to work * A strong, values-driven team culture where we celebrate successes and socialise with colleagues that care. Benefits * Flexible Work & Time Off * Enjoy the flexibility of fully remote work from anywhere in Portugal * Extra parental leave and days off beyond local legislation and the option to take an extra week of unpaid leave * Health insurance and pension plans (subject to country of employment). * Additional days off for significant life events * Connection & Community * Regular social events like summer and winter parties * Get to know our community with a monthly free Surprise Bag * Paid volunteer time through our Shareback volunteering programme * Women in the Workplace, P.R.I.D.E., People of Colour and Functionally Diverse Employee Resource Groups  What to expect from our hiring process: * Step 1: 30-minute video interview with a member of the Talent Acquisition team. We’ll share more about the role and opportunities ahead, while also getting to know you and making sure it feels like the right fit on both sides. * Step 2: 90-minute final panel interview and interactive test. You will meet with our Customer Support Leadership team. During this call, you’ll be asked to complete a live customer support simulation where you'll share your screen to reply to real-world customer queries in real time. We’ll wrap up the session with a Q&A to discuss your support experience and answer any questions you have for us. How to apply * We take recruitment very seriously, so please carefully read everything we have written above. Please also check our website and international media in order to get a good overview of Too Good To Go. * Submit your CV and Cover letter in English. * Please note that we only accept applications coming through our platform. No CV or Cover Letter will be accepted by email or LinkedIn direct messaging. #LI-LO1 #LI-Remote A Movement for Everyone We want to inspire and empower everyone to fight food waste together. With that mission, it’s only natural that we want to build a diverse and inclusive team of highly capable individuals who are passionate about doing things in a better way. We strongly believe we all excel and are more creative when we’re allowed to be ourselves, and we’re committed to a culture where all of us belong. We are an equal opportunity employer and all employment is decided on the basis of qualifications, merit and business need. If you need reasonable accommodation at any point in the application or interview process, please let us know.