Accounting & Payroll Specialist (m/w/d)

CODE University of Applied Sciences

ABOUT THE ROLE Ensure CODE’s financial integrity, regulatory compliance, and operational stability by combining accurate accounting execution with controlling, reporting, and cross-departmental financial coordination. The role maintains reliable records and processes, produces actionable insights (cash flow / P&L / budget), and manages key interfaces with external partners (tax advisor, auditors, authorities). Main Responsibilities * Accounting & Bookkeeping Operations * Maintain accurate and complete accounting records (checking, collecting, classifying, managing invoices, preparing payments, and bank reconciliation in DATEV / Unternehmen Online). * Ensure preparatory bookkeeping is complete and well-documented for coordination with the Steuerberater. * Support audits as required and ensure documentation standards are met. * Stay updated on accounting regulations and best practices to ensure compliance and efficiency. * Payment Management & Stakeholder Support * Act as a main point of contact for students, faculty, staff, and partners on payment and reimbursement topics (e.g., invoices, travel expenses, Semesterticket/Deutschlandticket topics), ensuring timely resolution. * Oversee transactions for monthly and yearly payers; track and confirm yearly payments to ensure compliance with agreements. * Conduct monthly meetings with ISA service providers regarding student payments to monitor schedules and resolve issues. * Controlling, Reporting & Financial Planning * Provide regular updates on cash flow, profit & loss, and progress on the Financial Business Plan; run weekly check-ins with the CFO on short-term liquidity. * Monitor and analyze revenues and expenses (including partnerships, grants, and student payments). * Prepare and administer the annual budget and support budget/forecast updates (including overviews of invoices, grant budget sheets, payroll checks). * Identify and communicate financial risks/blockers impacting operations. * Process Ownership & Cross-Department Coordination * Ensure company-wide financial processes are efficient, transparent, and financially sound. * Prepare and support cross-departmental alignment meetings (e.g., HR, IT, Campus) on financial requirements and constraints. * Collaborate with the CFO to assess and mitigate financial risks. * Month-End / Year-End Coordination & External Interfaces * Review monthly financial statements (BWA) for accuracy and completeness. * Share relevant revenue information (student payments, partnerships, grants) with the tax advisor. * Serve as main point of contact for year-end financial statements, auditors, and Finanzamt audits. * Banking, Approvals & Payroll Oversight * Serve as second approver for payments and maintain access to bank accounts and DATEV (Unternehmen Online). * Prioritize payments where needed to manage liquidity and obligations. * Oversee payroll processing (verification with internal/external payroll teams; payments to social insurance providers / Krankenkasse). * Prepare and submit Hochschulfinanzstatistik and other required financial reports; ensure data accuracy and compliance Requirements *  Degree in Finance, Accounting, Business Administration, or related field (or equivalent practical experience). * Strong experience in accounting/bookkeeping and financial reporting in a German context; solid understanding of HGB and relevant tax/regulatory requirements. * Proficiency in DATEV / Unternehmen Online and Excel; confident with financial reporting tools. * Fluent German (for Steuerberater / Finanzamt) and good English. * High attention to detail, analytical thinking, and ability to manage multiple tasks and deadlines. * Service-oriented, proactive, and able to explain financial topics clearly to non-finance stakeholders. * Experience with payment processing and bank account management. Nice to have: * Experience in controlling/budgeting in an educational / nonprofit / grant-funded context. * Experience coordinating audits and year-end closing processes. What you can expect: * Permanent contract * Full/Part-time position * Campus located in lively Neukölln—work in one of Berlin’s most dynamic neighborhoods * Responsible role in a motivated and supportive team * Modern work environment with flexible hours and remote work options * 25 days of annual leave (20 statutory + 5 extra from us) * Retirement & pension plans to help you plan for the future * BVG ticket benefit: 5% discount plus an additional €15 monthly contribution from CODE * Access to Masterplan learning platform for professional growth * Summer and winter employee events for team bonding and fun * 10 sessions per year with Nilo.Health for your mental wellbeing

FREENOW

Location: Hamburg, Berlin or Barcelona! At Freenow, we are on a mission to empower smarter mobility decisions, helping people to move freely and cities to thrive.  We are looking for an Accounting Shared Services Specialist to join our Finance team! Be ready to work in a multinational, diverse, highly motivated and collaborative team who strives for excellence and likes to have fun.  Are you ready for your next ride? ---------------------------------------------------------------------------------------------------------------------------------- YOUR DAILY ADVENTURES WILL INCLUDE: * Posting incoming invoices (incl. account assignment of invoices in accordance with local GAAP and IFRS) * Creating and posting intercompany invoices * Control of the invoice approver workflow to ensure compliance * Creating and executing payment runs * Booking banks * Support with month-end closing * Maintenance of open debtor items * Processing feedback from customers * Checking employee travel expense reports in accordance with company and legal requirements, as well as payment and posting * Processing and archiving general accounting correspondence ---------------------------------------------------------------------------------------------------------------------------------- TO BE SUCCESSFUL IN THIS ROLE: * Relevant professional experience in accounting  * Completed commercial education, a comparable qualification, or relevant professional experience * Proficiency in MS Office and modern IT systems * Experience with accounting software, preferably Microsoft Dynamics 365 (Navision, Business Central) * Ability to work collaboratively, with a proactive approach and the capacity to quickly understand new topics * Good written and spoken German and English skills are required due to regular communication with stakeholders ---------------------------------------------------------------------------------------------------------------------------------- BENEFITS & PERKS IN A NUTSHELL: * Flexible working arrangements * LinkedIn Learning * Sabbatical & special leave policies * WeRoad partnership * Birthday, 24th + 31st December off * Short term EU work policy * Mobility Credit   * Employee assistance program     Plus more local benefits depending on your work location!   ---------------------------------------------------------------------------------------------------------------------------------- DIVERSITY, EQUITY & INCLUSION: Freenow is an equal opportunity employer and we consider qualified applicants regardless of race, religion, national origin, gender, gender identity, sexual orientation, disability or age. We want you to grow and evolve, bring your true self to work.  ---------------------------------------------------------------------------------------------------------------------------------- ABOUT FREENOW: Freenow by Lyft empowers smarter mobility decisions, helping people to move freely and cities to thrive. Through our multi-mobility app, we feature broad options for everyone across 9 European markets and over 180 cities. Millions of passengers can access services including taxis, private hire vehicles, carsharing, car rental, e-scooters, e-bikes, e-mopeds, and public transport within a single app. In July 2025 Freenow was acquired by Lyft, a global mobility platform, which connects riders and drivers for billions of rides across North America and Europe. Together, Freenow and Lyft are creating a more caring and connected world, with transportation for everyone. We are a global, diverse, highly motivated, and collaborative team that strives for excellence and likes to have fun. Ready for your next ride?

Hive

Total Compensation Range: €45,000 – €65,000 THE POSITION If you're excited about working in a fast-paced, high-growth environment and passionate about Finance, this opportunity is for you! We're looking for a motivated and detail-oriented (Junior) Accounting & Reporting Analyst to join our Finance team in Berlin. This role sits at the intersection of core accounting and financial reporting, giving you hands-on exposure to group consolidation, intercompany flows, FP&A support, and international tax advisory work from day one. Your mission: You'll bridge the gap between operational accounting and financial reporting, keeping our ledgers clean, supporting our external tax advisors across five European markets, and helping the FP&A team deliver accurate, timely insights to the business. If you're someone who enjoys both getting into the detail of bookkeeping and contributing to a bigger reporting picture, this role is a great fit. In this role, you will: * Support monthly and quarterly group consolidation. * Prepare and review financial data packages for external tax advisors across the UK, Italy, Spain, France, and the Netherlands. * Assist the FP&A team during the internal reporting cycle: preparing data, checking consistency, and helping ensure timely delivery of financial insights. * Handle revenue bookkeeping via upload files. * Create and process intercompany invoices. * Support AP & AR clean-up projects to ensure ledger accuracy. * Support the annual group audit process, including documentation and data provision. * Assist with transfer pricing analysis and intercompany documentation. Of course, you will also: * Collaborate with the Finance team to support a smooth and efficient year-end closing process. YOUR PROFILE We know, sometimes, you can't tick every box. We would still love to hear from you if you think you're a good fit! * Foundational Experience: You have up to 2 years of experience in accounting, finance, controlling, or a related field, through a full-time role, internship, or work-study programme. Exposure to an international or multi-entity environment is a plus. * Analytical Mindset: You enjoy working with numbers, spotting inconsistencies, and translating financial data into clear, structured outputs. An interest in FP&A or reporting is a genuine plus. * Tool Curiosity: You have some familiarity with accounting or reporting tools (e.g. DATEV, Lucanet, Excel) and are eager to learn new systems quickly. * Detail-Oriented: You take pride in accurate, well-structured work and enjoy getting to the bottom of discrepancies. * Communicator & Collaborator: You're proactive, well-organised, and comfortable working with colleagues across teams and with external partners like tax advisors. * Language Skills: You're fluent in English. German skills are a plus but not required. * Education & Mindset: You hold a degree (or are pursuing one) in Finance, Accounting, Controlling, or a related field, and are motivated to grow in a dynamic, international environment. OUR OFFERING * Build something that matters: Hive is redefining commerce operations in a €200B+ market. We already reach tens of millions of consumers a year and power 600+ independent brands, and we're just getting started. * Work with exceptional people: a high-performing, ambitious team, many from McKinsey, Amazon, Shopify, Google, TikTok, and Trade Republic. * Grow with Hive: own impactful projects from day one and grow as we scale. We're a meritocracy: your impact drives your progression, not your past titles. * Time to recharge: 30 vacation days a year, plus a paid 20-day sabbatical every three years. * Competitive compensation: market-competitive salary and an equity incentive plan (EIP) for all full-time team members. * Your setup, your choice: a MacBook (or laptop of your choice) plus accessories like an extra monitor or headphones, and a €46/month productivity budget to spend how you work best (from month 4; €23 for interns and working students from month 3). * Food and fitness: free lunch once per week at the Berlin office + daily 50% subsidy on lunch by ChefCoco, free drinks and snacks, and a €20/month Urban Sports Club subsidy for full-time team members. * Flexibility and connection: flexible working hours, internal training led by Hive experts, regular team events (€30/person/month budget), and company-wide multi-day offsites that bring all of Hive together * Extras: partner discounts on Raus stays, gym platforms, and a corporate benefits portal. About us  We're revolutionizing e-commerce operations. At Hive, we empower brands to excel in the digital commerce era through our innovative operations platform. By combining cutting-edge technology with a curated network of top-tier operations partners, we deliver measurable results. Our comprehensive platform streamlines the entire operational chain through a single, intuitive interface. Since our founding in 2020, we've rapidly grown to become one of Europe's leading operations platform, partnering with hundreds of innovative brands. With strategic locations in Berlin, Paris, Milan, Madrid, London, and Amsterdam. Backed by prestigious investors including Tiger Global, Earlybird, and Picus Capital, we're scaling our impact across Europe. Diversity and inclusion are core to our success. We actively cultivate an environment where every team member, regardless of background, can thrive. We welcome talent from all walks of life, regardless of religion, ethnicity, nationality, gender, sexual orientation, age, marital status, or disability. At Hive, authenticity and professional growth go hand in hand.