Executive Assistant

commercetools

ABOUT COMMERCETOOLS Real innovation starts with a strong foundation, and at commercetools, that comes from the perfect balance of our product and our people. Behind every leap forward is a collective of builders, explorers, doers, makers, and problem-solvers. The kind of people who not only created composable commerce but also shaped the culture of experimentation that idea unlocked. Together they are the engine of commerce innovation today. At commercetools, we power the next era of commerce for our customers. Whether it’s AI-driven solutions that help enterprises make smarter business decisions, bridging digital and physical shopping experiences, or enabling entirely new ways for industries to connect with their customers, we help the world’s most ambitious companies experiment, scale, and grow without limits. Here the best idea wins, not the loudest voice. You will have the tools, trust, and space to not only build the future of commerce, but to build your own. YOUR IMPACT Interested in contributing to a growing global organization? We are seeking an experienced and highly organized Executive Assistant to join our Boston team. In this role, you will serve as a trusted strategic partner and right hand to our Chief Executive Officer (CEO) and Chief Revenue Officer (CRO). We are looking for a true C-level Executive Assistant who understands the high-stakes flow of the executive suite and thrives on keeping things moving smoothly across both corporate vision and global revenue generation. You will be the internal champion who helps drive momentum—someone who naturally anticipates needs, connects the dots between strategy and sales execution, and ensures key initiatives stay on track. While your primary focus is keeping our top executives aligned and moving forward, you will also help maintain the vibrant heartbeat and culture of our Boston hub. * Manage complex, fast-moving calendars with a highly proactive approach, optimizing both executives' time, balancing competing priorities, and ensuring key business and revenue projects progress smoothly. * Maintain open, clear communication loops with the CEO and CRO, keeping leadership effortlessly informed and aligned in real time across different time zones. * Oversee intricate domestic and international travel logistics, ensuring seamless, end-to-end itineraries optimized for critical board meetings and global client engagements. * Join key leadership and revenue meetings to capture critical action items, organize global all-hands and executive on-sites, and help facilitate quarterly business reviews (QBRs). * Engage with relevant Slack channels to help maintain team organization, track cross-functional deliverables, share executive reminders, and keep global regional teams connected. * Partner with our Europe-based Workplace Experience team to keep the Boston office welcoming and functional, while organizing engaging local events that bring our Boston team together. This role is in-person (Monday - Friday) in our Boston Office to ensure seamless, real-time collaboration. WHAT SETS YOU APART * Proven experience supporting C-level executives (ideally a CEO and/or Go-To-Market/Revenue leader) in a dynamic, fast-paced global scaling environment. You understand how to partner effectively with leadership and navigate complex corporate and commercial priorities. * You don't wait for a to-do list. You are a strategic self-starter who looks ahead, anticipates potential roadblocks, asks clarifying questions early, and takes pride in driving successful outcomes for the executive office. * You welcome feedback as a tool for continuous improvement (especially regarding complex scheduling and intricate travel logistics) and adapt gracefully to evolving priorities in a high-growth environment. * High cognitive bandwidth with the ability to switch gears smoothly between high-level corporate governance and fast-paced sales operations, managing multiple priorities in parallel without breaking a sweat. * You genuinely care about the craftsmanship of your work, the success of the executives you support, and the overarching mission of the company.   OUR BENEFITS Because work and life are connected, our benefits are too. We’ve designed them to give you the security, flexibility, and opportunities you need to focus on what matters most. 🩺 Comprehensive health benefits for you and your dependents, including access to OpenUp for personalized mental health support 📚 Learning and development opportunities including an annual learning budget, access to self-paced learning platforms and language training, personalized coaching, mentorship, and leadership programs 🍼 Family Leave Plus gives you additional fully paid weeks of parental leave on top of government-provided leave, so you can spend more time with your new addition 📈 Our equity participation program allows you to share in our success  For more information on our benefits, visit this page.   Come as you are. Build with us. Your unique perspective is essential to our success. We are committed to building a team that reflects the world around us because we know it’s the only way to build the future. We celebrate our differences and have created a hiring process that’s fair, inclusive, and designed to let your talent shine. We proudly welcome applicants of every race, color, religion, gender identity, sexual orientation, age, and any other part of your identity that makes you who you are. As an equal opportunity employer, we believe that our strength lies in our diversity, and we invite you to be a part of our global community.  For more information on our diversity, equity, inclusion, and belonging practices, visit this page. Please note that compensation range pertains to base pay  US Pay Range $123,000—$154,000 USD

Svenska Rotor Maskiner International AB

Executive Assistant Job Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and financial support to senior leadership. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and the ability to handle confidential information with discretion. Key Responsibilities Manage executive calendars, appointments, and complex travel arrangements Coordinate meetings, prepare agendas, take minutes, and track follow-up actions Prepare financial reports, expense summaries, and budget-related documentation Assist executives with financial analysis, forecasting, and data organization Serve as a liaison between executives and internal/external stakeholders Draft correspondence, presentations, and briefing materials Support project coordination, deadlines, and executive initiatives Qualifications Bachelor’s degree in Finance (required) Proven experience as an Executive Assistant Strong understanding of financial concepts, reporting, and data analysis Exceptional organizational and time-management skills Excellent written and verbal communication abilities High level of professionalism, discretion, and integrity Proficiency in Microsoft Office, Google Workspace, and financial software Preferred Skills Fluent in English and Mandarin (required) Willingness and ability to travel internationally, particularly to North America and Asia Proficiency in Swedish is a plus Background in budgeting, accounting, or financial operations Advanced Excel or financial modeling skills Experience with expense management and reporting tools What We Offer Competitive salary and benefits package Professional, collaborative work environment Opportunities for growth and career development

Göteborgsfamiljen AB

Göteborgsfamiljen är en restauranggrupp med 20 krogar runt om i Göteborg där vår vision är att våra restauranger ska bidra till att göra Göteborg mer levande och tryggare genom ett rikt gatuliv och en vänlig atmosfär. Om rollen Vi söker en Executive Assistant som stöttar CEO & Founder i planering, kommunikation och uppföljning i en verksamhet med högt tempo. Du arbetar proaktivt med kalendern, planerar, prioriterar och koordinerar möten samt säkerställer att rätt underlag, deltagare och förberedelser finns på plats. Du skapar överblick över veckan och ser till att CEO & Founder är förberedda inför kommande aktiviteter. En central del av rollen är att dokumentera möten, tydliggöra beslut, ansvar och nästa steg, samt följa upp att aktiviteter och deadlines rör sig framåt. Du driver uppföljning i organisationen och säkerställer att inget faller mellan stolarna. Du strukturerar och prioriterar inkommande kommunikation samt fungerar som en koordinerande länk mellan CEO & Founder och organisationen. Du ser till att information är tydlig, uppdaterad och når rätt personer i rätt tid. Rollen innefattar även att koordinera resor, logistik och praktiska arrangemang samt att säkerställa att rapporter och beslutsunderlag kommer in i tid och håller en jämn kvalitet. Om dig Vi söker dig som har arbetat i en administrativ eller koordinerande roll i minst ett år och är van att arbeta strukturerat i ett högt tempo. Du trivs i en position där du skapar ordning, driver uppföljning och bidrar till att få saker att hända. Du har hög integritet och gott omdöme, och är bekväm med att hantera känslig information i en roll nära bolagets ledning och ägare. Rollen ger dig en bred inblick i verksamheten och hur ett bolag drivs, med möjlighet att arbeta nära beslutsfattande och få förståelse för både operativa och strategiska delar. Som person är du proaktiv, noggrann och trygg i att ta initiativ. Du har ett starkt eget driv och en naturlig förmåga att ligga steget före. Vi ser det som meriterande om du har studerat inom ekonomi eller liknande. Omfattning: Heltid Lön: Efter överenskommelse Arbetstider: Måndag–fredag på plats på vårt kontor på Tredje Långgatan Sista ansökningsdag: Urval sker löpande Besök oss här: www.Goteborgsfamijen.se