Coordinateur Transport (F/H/X) - CDD

Help – Hilfe zur Selbsthilfe

DEINE AUFGABENBEREICHE L’objectif du poste est d’assurer la coordination, la mise en œuvre et le suivi des activités logistiques des missions Burkina Faso,  Mali et Niger afin de garantir un soutien opérationnel efficace, conforme aux procédures internes et aux exigences des bailleurs, tout en contribuant à l’optimisation et au renforcement des systèmes logistiques de Help. Le/la Coordinateur(trice) logistique assure la gestion, la coordination et la supervision de l’ensemble de la chaîne logistique des missions du Burkina Faso et du Mali afin de garantir un soutien opérationnel efficace, conforme aux procédures internes et aux exigences des bailleurs. Le/la Coordinateur(trice) logistique veille à l’optimisation des achats, du transport, de la gestion des stocks, des actifs, des infrastructures et des services généraux tout en accompagnant les équipes logistiques nationales dans le renforcement de leurs capacités. L'étendue des tâches comprend : A. Coordination et supervision logistique * Superviser l’ensemble des activités logistiques des missions Burkina Faso et Mali ; * Assurer l’harmonisation des procédures logistiques entre les deux pays ; * Garantir l’application des politiques internes et des règles bailleurs ; * Identifier les risques logistiques pouvant affecter les opérations et proposer des mesures d’atténuation adaptées ; * Participer à l’élaboration et à la mise en œuvre des plans de contingence afin d’assurer la continuité des opérations en contexte sécuritaire ou opérationnel dégradé ; * Participer à l’élaboration des nouveaux projets en apportant un appui technique sur les aspects logistiques, opérationnels et budgétaires. * Participer à la définition des orientations et stratégies logistiques des missions. * Appuyer les équipes terrain dans la planification logistique des projets ; * Accompagner et appuyer les partenaires dans la mise en œuvre des procédures logistiques de l’organisation, notamment en matière d’achats, tout en veillant au respect des procédures internes et des exigences des bailleurs. * Assurer un suivi technique des dossiers logistiques des partenaires, notamment les appels d’offres et processus d’achats, afin de garantir leur conformité aux procédures applicables. * Produire des analyses et recommandations logistiques pour les directeurs pays et le siège ; * Représenter l’Organisation (Help) dans les instances de concertation dédiées à la logistique ; * Développer et suivre des indicateurs de performance logistique afin d’améliorer l’efficacité opérationnelle des missions ; * Contribuer à l’identification, l’analyse et la cartographie des risques logistiques des missions. * Adapter les priorités logistiques en fonction des urgences opérationnelles et humanitaires afin de garantir une réponse rapide et efficace. * Assurer la diffusion et la bonne application des politiques et procédures logistiques de l’organisation. * Contribuer à l’intégration des considérations environnementales dans les opérations à travers l’analyse, la proposition et la mise en œuvre de mesures d’atténuation adaptées ;   B. Gestion des achats et marchés * Superviser l’ensemble du cycle des achats : * Expression des besoins ; * Lancement des consultations et études de marché ; * Analyse comparative ; * Contractualisation ; * Suivi des commandes ; * Réception et conformité. * Améliorer le rapport qualité/prix : avoir des critères techniques clairs, élargir la connaissance du marché/fournisseurs ; * Superviser les appels d’offres et marchés cadres ; * Superviser la documentation (DAO, TDR, demande de dérogation, procès-verbal, rapports d’ouverture et d’évaluation, etc.) ; * Renforcer le contrôle sur les approvisionnements ; * Vérifier la conformité des dossiers d’achats avant validation ; * Garantir la traçabilité documentaire des dossiers ; * Assurer le suivi de la performance des fournisseurs et signaler tout retard ou manquement contractuel aux responsables concernés ; * Assurer l’évaluation et le référencement des fournisseurs ; * Assurer le respect des seuils et procédures bailleurs ; * Appuyer les équipes programmes et projets dans l’élaboration, la consolidation et le suivi des plans d’achats ; * Veiller à la prise en compte des procédures fiscales et douanières applicables au statut de l’organisation dans les opérations d’achats et d’importation ; * Assurer le suivi et la mise à jour des bases de données, notamment la liste des fournisseurs et le référencement des prix.   C. Gestion du transport et des mouvements * Superviser les activités transport des deux missions ; * Assurer le suivi de la flotte de véhicules (entretiens, maintenances) et des mouvements terrain ; * Veiller au respect des règles de sécurité et d’utilisation des véhicules ; * Suivre la consommation du carburant et les indicateurs flotte ; * Coordonner les mouvements inter-bases.   D. Gestion des stocks et entrepôts * Superviser la gestion des entrepôts et magasins ; * Garantir la fiabilité des inventaires physiques et théoriques. * Assurer le suivi des niveaux de stock et des seuils d’alerte ; * Contrôler les mouvements de stock et la documentation associée ; * Veiller au respect des normes de stockage et de sécurité.   E. Gestion des biens et actifs (Assets) * Superviser le suivi des actifs des deux missions ; * Garantir la mise à jour des registres d’actifs ; * Organiser les inventaires semestriels S1 (juin) et S2 (décembre) ; * Superviser les procédures d’affectation ; transfert et réforme des équipements ; * Assurer la traçabilité des biens financés par les bailleurs ; * Assurer l’archivage physique des affectations.   F. Gestion des bases et maintenance * Superviser la maintenance préventive et corrective des bureaux, guesthouses et entrepôts ; * Veiller à la conformité sécuritaire et technique des installations ; * Assurer le suivi des contrats de bail, de maintenance et des prestataires ; * Participer aux ouvertures, fermetures ou réhabilitation des bases ;   G. Management et renforcement des capacités * Encadrer les assistants achats et transport ; * Définir les objectifs et suivre les performances des équipes logistiques ; * Identifier les besoins en formation et renforcer les compétences des équipes nationales ; * Organiser des réunions de coordination logistique hebdomadaires ; * Veiller à l’adéquation des ressources humaines logistiques en analysant les besoins opérationnels, les capacités des équipes et la charge de travail, afin de maintenir une structure adaptée et performante ; * Assurer la continuité et l’organisation des activités logistiques en cas d’absence ou de vacance de poste au sein des équipes logistiques ; * Participer à l’intégration et au briefing logistique des nouveaux membres du personnel. * Évaluation annuelle du personnel logistique en concertation avec les équipes RH de chaque mission.   H. Reporting et conformité * Produire les rapports logistiques mensuels et indicateurs de performance ; * Assurer un reporting mensuel aux Directeurs Pays et au Coordinateur Logistique Afrique ; * Collaborer étroitement avec les départements Finance et Contrôle interne afin d’assurer la conformité des opérations logistiques ; * Participer à l’élaboration et au suivi des budgets logistiques ; * Assurer l’archivage physique et numérique des dossiers logistiques ; * Contribuer à la préparation des rapports bailleurs relatifs aux aspects logistiques, achats, stocks et équipements * Préparer et accompagner les audits logistiques internes et externes ; * Veiller à la mise en œuvre des recommandations issues des audits. STELLENUMFANG Taux d'occupation: 100 % (40 heures par semaine) Chaque candidat doit indiquer dans sa lettre de motivation pour quel poste il candidate. ORT Le/la Coordinateur(trice) logistique seront basé(e) à Ouagadougou et Niamey effectuera également des déplacements réguliers sur le terrain afin de maintenir des standards communs et harmonisés entre les deux missions. VERTRAGSDAUER 1 an (12 mois, dont 3 mois de période d'essai), avec possibilité de renouvellement en fonction des performances, des besoins du projet et des disponibilités budgétaires. BERICHTSWEG Coordinateur logistique Afrique ÜBERZEUGE UNS DURCH Bac +4/5 en logistique, supply chain, gestion, commerce international ou domaine équivalent. Justifier d’une expérience similaire ou équivalente d’au moins 10 ans, dont un minimum de 5 ans d’expérience en ONG ou dans la gestion de projets humanitaires ou de développement. * Excellentes capacités d’organisation et de planification ; * Capacité d’analyse et de résolution de problèmes ; * Forte capacité d’anticipation et de prise d’initiative ; * Leadership et gestion d’équipe ; * Capacité à travailler dans des environnements sécuritaires complexes ; * Capacité à travailler de manière autonome et à gérer plusieurs priorités simultanément. * Maîtrise des procédures bailleurs ; * Bonne connaissance des réglementations et pratiques des marchés locaux au Burkina Faso et au Mali ; * Excellentes capacités rédactionnelles et de reporting ; * Maîtrise des outils informatiques (Excel avancé, logiciels logistiques) ; * Langue : français courant ; l’anglais sera un atout. SPRACHEN Langue: français courant; l’anglais sera un atout. WAS WIR BIETEN * Salaire mensuel compétitif, conforme à la grille salariale de l'organisation.  * Assurance maladie  * Congés annuels payés, conformément à la législation nationale du travail.  * Cotisations de sécurité sociale et/ou de retraite, conformément à la réglementation nationale.  * Indemnité de transport  * Indemnité de communication (téléphone et/ou Internet)  * Indemnités journalières et remboursement des frais de déplacement pour les missions officielles.  * Possibilités de formation et programmes de développement professionnel.  * Matériel de travail fourni (par exemple, ordinateur portable, téléphone portable).  BEWERBUNGSFRIST 15.07.2026

Soho House

The Role… As Assistant Restaurant Manager, you are an ambassador for the brand with a detailed knowledge of the Soho House Group and its concept including all menus and food offerings. Demonstrating a professional approach towards our Managers, employees and guests, you are responsible for the day-to-day management of the club, any associated events in the club and including the member and guest experience. Keeping up to date with food/dining trends throughout the World, whilst ensure that the entire Club team display a ‘can do’ attitude in alignment with The Soho House Paris Values.   Main Duties and Responsibilities * Work hand in hand with Restaurant Manager ("Club Manager") * Promote Soho House and its concept, whilst achieving the highest member and guest satisfaction * Be visible on the floor and engaging with the members gaining feedback and noting any comments through the reporting channels and directly to the kitchen and front of house team * Ensuring that members and guests have a great experience and resolving any issues before they depart * Provide support directly to the team on the floor including (but not limited to): * Leading by example with a hands-on approach, setting an energetic pace and standards * Daily assignments of responsibilities to all the team * Organization and control of mise en place * Daily staff briefings including comprehensive information on members and guests and any other relevant information * Showing leadership thorough thoughtful decision making * Ensuring the team are handling and reporting any negative feedback to allow it to be addressed immediately * Taking immediate corrective action when any incidents occur * Ordering and purchasing of products for the Club * Manage and operate the POS system and ensure all items are updated as necessary * Contact person for all staff for any requests and problems and being responsible and pro-active in problem solving * To ensure that the club team is appropriately groomed and wearing the correct uniform in accordance with site and company standards * Ensure the menus are updated monthly and are correct at time of printing, adhere to GM’s and Club Manager deadlines for menu printing * Coordinate tasks and work with other departments to ensure that the department runs efficiently * Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees * Ensure employee compliance with company standards and policies and external regulations * Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job * Assign and ensure work tasks are completed on time and that they meet appropriate quality standards * Maintain the highest level of appearance at all times   P&D Responsibilities * Prepare and monitor rotas for the club staff and reduce unnecessary overtime – work efficiently * Manage the Annual leave responsibly ensuring that employees take their entitlement within the year * Ensure working hours are logged (daily/weekly) for accurate payroll purposes for all departments you are responsible for * Identify recruitment needs in line with company and statutory requirements and in partnership with P&D, recruit a team that meet and exceed customer service standards * Communicate via regular team meetings, one to one job chats and training sessions * Carry out regular performance reviews, provide feedback and coaching to direct reports as per the P&D guidelines - adhering to deadlines * Deal with poor performance through job chats and where necessary, facilitate disciplinary processes according to Soho House procedures * Participate and lead internal trainings and attend external trainings where necessary * Train and develop the team to deliver to Soho standards and exceed customer’s expectations * Produce an in-depth training plan for your department to drive sales and profits; liaising with P&D Manager to ensure all training goals and objectives are being met   Finance and Economy * Report cash takings accurately on a daily basis ensuring adherence to company policies * Maintain costs and wage margins within budget * Inspire, lead and motivate the team to produce drinks to specification to control/achieve profitability * Be proactive in the opportunity of improving profitability within the department at all levels (i.e. through controlling wastage, being responsible for the economy of all utilities and resources)   Health & Safety * Adhere to food safety and handling policies and procedures such as First In-First Out (FIFO) and Cold Chain compliance, across all food related departments or areas * Ensure daily fridge temperature records and food labelling are maintained and up to date at all times * Maintain the highest level of health and hygiene standards and respect HACCP * Ensure personal hygiene requirements are adhered to * Ensures good safety practices of employees and guests, assisting in the maintenance of proper emergency and security procedures and that all the team are aware of their Health and Safety responsibilities * Ensure that any accidents of colleagues, Members, Guests and Visitors are reported immediately to the appropriate people * Ensure the team wears appropriate protective clothing when necessary   Profil : * Avoir déjà travaillé en tant qu’Assistant(e) Responsable de la Restauration ou rôle similaire au sein d’un hôtel ou d'un restaurant réalisant du volume * Avoir de l’aisance avec les logiciels de management tels que : OpenTable, Micros * Avoir de l’aisance avec les chiffres * Être un bon communiquant et avoir de l’aisance relationnelle * Faire preuve de leadership auprès des équipes, les fédérer * Avoir la capacité de travailler durant les horaires d’ouvertures (soirs, weekends, vacances scolaires) * Un diplôme en hôtellerie et restauration est un plus * Maitrise du français et de l'anglais professionnel obligatoire   Avantages : * Journée en continu (sans coupure) * Poste Cadre forfait 218 jours * Service de taxi Bolt à partir de minuit et demi (cagnotte mensuelle de 240€ à 320€) * Cafétéria en interne avec repas à disposition * Membership EveryHouses (nuit à prix préférentiel, 50% de réduction sur l’addition…) * Prime d'ancienneté * Uniforme fourni * Remboursement du titre de transport (50%) * Mutuelle d'entreprise avec options disponibles * Cours de sport et de bien-être collectifs (running, yoga, boxe, HIT...) * Projection de film mensuelle au Cabaret et diverses activités sociales (tournois de pingpong, afterwork…) * Programme de formations et opportunités de développement de carrière * Tarifs préférentiels sur les produits Cowshed et Soho Home * Avantages de la House

PhysicsX

ABOUT US PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive. At PhysicsX, the Workplace & Employee Experience function exists to ensure that every employee — whether in London, New York or Singapore — experiences the same high standard of working environment, feels genuinely connected to the company's mission and culture, and has access to the tools, spaces and information they need to do their best work. When this function is working well, the environment it creates is itself a competitive advantage. The Office Manager is central to making that vision a reality on the ground. Responsible for the day-to-day running of the New York office (Flatiron area). This is a hands-on, varied role that requires someone who is a self-starter, organized, and genuinely passionate about creating great places to work. The role is led by your local Workplace Lead, while operating under shared standards and governance developed jointly across both regions. Day-to-day you will work most closely with the Workplace Lead in your region, while collaborating closely with your Office Manager counterpart in London (and in the future, Singapore). ---------------------------------------------------------------------------------------------------------------------------------- KEY RESPONSIBILITIES Office Operations * Manage the day-to-day running of the office, ensuring it is clean, well-stocked (snacks, stationary, cables etc), and fully operational at all times * Coordinate with building management, contractors, and suppliers to resolve maintenance issues promptly and ensure service delivery meets agreed standards * Maintain an accurate contractor tracker, keeping records of who has been on site, scope of work, and lead any relevant certifications or compliance documentation needed as per local law * Oversee facilities-related tasks including repairs, equipment maintenance, and general upkeep * Manage office consumables, supplies, and vendor relationships — placing orders and tracking stock levels * Maintain accurate records including asset registers, contractor logs, and compliance documentation * Support colleagues with access to operational systems (including Uber Business, SignInApp, and Perk), handling onboarding requests and day-to-day queries * Assisting with other ad-hoc cross functional projects when necessary Employee Experience * Serve as the first point of contact for office-related queries, creating a welcoming and responsive environment * Manage front of house and reception, ensuring visitors and employees receive a consistently exceptional experience * Coordinate and support the delivery of workplace events, PX talks, all-hands meetings, team socials, and other in-office activities * Manage office perks and amenities, including liaising with suppliers such as catering, coffee, and on-site services * Champion employee experience initiatives, actively seeking feedback and identifying improvements Health, Safety & Compliance * Work with your Workplace Lead to ensure the office meets all relevant local health and safety requirements * Carry out routine H&S checks and workplace inspections (e.g. fire safety, first aid stock, equipment checks), logging findings and completing required actions in the EHS system * Keep the EHS system up to date — uploading completed checks, incidents, risk assessments, and relevant documentation in line with agreed timelines * Maintain H&S records, conduct regular risk assessments in accordance to local regulations, and coordinate fire drills and emergency procedures * Liaise with the Workplace Lead on escalated compliance matters and act as the day-to-day compliance contact on-site * Support the onboarding of new joiners with office orientation, access setup, and induction logistics Access Control & Security * Liaise with Workplace Lead on office access control systems, maintaining accurate records of who has been granted access at all times * Liaise with Workplace Lead to process access changes promptly for new starters and leavers, ensuring no unnecessary access is retained * Conduct regular access audits and escalate any anomalies or concerns to the Workplace Lead Knowledge Management * Own and maintain all office-related pages in Notion, ensuring information is accurate, up to date, and useful for employees — including office guides, building access, amenities, visitor information, and seating plans * Keep operational pages current when processes or policies change, including travel (Perk), ground transport (Uber Business), and other tools employees rely on day-to-day * Proactively review documentation on a regular cadence rather than waiting for things to go out of date * Work with the Workplace Leads to ensure knowledge is structured consistently across EU and US. Collaboration & Governance * Work closely with colleagues across the function, contributing to shared standards, playbooks, and ways of working * Maintain regular communication with your Office Manager counterpart to ensure consistency of approach and share learnings * Escalate operational issues, budget requirements, or employee concerns to the Workplace Lead as appropriate * Contribute to the continuous improvement of workplace systems, processes, and documentation ---------------------------------------------------------------------------------------------------------------------------------- WHAT WE'RE LOOKING FOR Experience * Proven experience in an office management, facilities, or workplace operations role * Experience managing vendors and contractors, with an eye for quality and service standards * Comfortable with H&S responsibilities and familiar with relevant local compliance requirements * Experience managing or supervising others is desirable Skills & Attributes * Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously * A proactive self-starter who takes ownership, responsibility, and follows through without needing to be chased * Excellent interpersonal and communication skills — able to build strong relationships at all levels * A genuine passion for creating great workplace experiences and a high bar for quality * Comfortable working in a fast-paced, scale-up environment where things change quickly * Collaborative by nature, able to work effectively as part of a distributed global team ---------------------------------------------------------------------------------------------------------------------------------- WHAT YOU'LL BE PART OF PhysicsX's Workplace & Employee Experience function is built on a simple but ambitious belief: the physical and cultural conditions of work should never be a reason someone leaves, disengages or underperforms. When it's working well, the environment we create is a competitive advantage — a reason exceptional people stay, and a reason they tell others to join. The function delivers operationally excellent offices across UK, US and Singapore, a global standard for facilities and health and safety, workplace productivity tools governance, knowledge management as infrastructure, and company-wide culture and employee experience programs. It is co-led by two peer Workplace Leads — one for each geography — each owning their region locally while contributing to a shared global centre of excellence. As Office Manager, you sit at the core of that model, making the vision real for the people in your office every day. ---------------------------------------------------------------------------------------------------------------------------------- WORKING AT PHYSICSX This role is in-person in our New York office, M-F. We actively encourage applications from candidates of all backgrounds.   ---------------------------------------------------------------------------------------------------------------------------------- WHAT WE OFFER Work with a high-caliber, collaborative team of engineers, scientists, and operators who care deeply about doing great work, and about helping each other get better. We come from diverse backgrounds, but we share a commitment to operating at the highest level and addressing some of the most complex challenges out there. We also believe in balancing focused, ambitious work with a life beyond it. If you’re ambitious, thoughtful, and driven by impact, you’ll feel at home.    And it doesn’t stop there … 🚀 Equity options - share meaningfully in the company you’re helping to build. 💰 5% contribution to 401(k) - build long-term security with a strong retirement plan. 🍽️ Free team lunch 1x/week - good food, great company, and space to connect. 🏥 Private health insurance – comprehensive cover for you, offering total peace of mind. 👶 Enhanced parental leave – 3 months full pay paternity and 6 months full pay maternity leave, to provide extra flexibility during the moments that matter most. ☀️ 20 days of Annual Leave (+ Public Holidays) - because taking time to rest matters. 📈 Personal development – dedicated support for learning, development, and leveling up over time. 💪 Gympass / Wellhub (subsidized) – for you and up to 3 family members, supporting both physical and mental wellbeing. 💳 Flexible Spending Account (FSA) – set aside pre-tax dollars for eligible healthcare expenses. 🔎 Watch this space, we’re continuing to build this as we grow… Estimated salary for this role is $100,000 - $125,000 depending on experience. Seniority will be assessed throughout our interview process.   We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity. We strongly encourage individuals from groups traditionally underrepresented in tech to apply. To help make a change, we sponsor bright women from disadvantaged backgrounds through their university degrees in science and mathematics.    We collect diversity and inclusion data solely for the purpose of monitoring the effectiveness of our equal opportunities policies and ensuring compliance with UK employment and equality legislation. This information is confidential, used only in aggregate form, and will not influence the outcome of your application.