Executive Assistant to CEO (all genders)

Avelios Medical

ABOUT US Our mission at Avelios is to unlock clinical data to power seamless healthcare operations for better patient care. To do so, we have built a modular software platform that digitizes and optimizes workflows in hospitals with cutting-edge technology in a user-friendly way. With our software, we enable hospitals, doctors & nurses to provide their patients with the best possible care. We are growing fast and want to keep expanding our team and business to fundamentally digitize healthcare for the better. We appreciate different backgrounds and see diversity as one of our strengths. THE TEAM AND ROLE As an Executive Assistant (all genders) to our CEO and CTO, you ensure their effectiveness by enabling focus on the company’s highest priorities. The role provides structured, reliable, and proactive support across agenda management and execution follow-up. Acting as a trusted partner, the Executive Assistant creates transparency, alignment, and operational efficiency at the executive level. YOUR RESPONSIBILITIES * Support the CEO and CTO in managing day-to-day priorities, coordinating schedules, preparing materials, and ensuring smooth administrative operations * Prepare, structure and follow up on executive meetings and board interactions — including scheduling, agenda coordination, documentation, and tracking of action items * Act as a central hub for information flow to and from the CEO and CTO, gaining deep insights into company-wide initiatives and ensuring relevant information is shared in a timely manner * Handle confidential and sensitive information with a high degree of discretion, professionalism, and attention to detail YOUR QUALIFICATIONS * Degree in Business Administration or similar studies at top university * Strong interest in supporting top-level executives in a dynamic environment * Solution-oriented mindset with a strong focus on delivering impact * Trusted with highly sensitive and confidential information * Excellent communication skills with fluency in German and English YOUR BENEFITS * Promising opportunity to gain deep, behind-the-scenes executive insights in a scale-up backed by leading international VCs and SAP * An international, informal team structure in a motivating scale-up atmosphere, allowing you to participate directly in the overall success of Avelios * Set your own rhythm with flexible working hours and trust-based time tracking * A virtual stock option package (VSOP) that lets you participate in Avelios’ long-term value creation * A monthly meal allowance up to 75 euros, full coverage of the Deutschlandticket, Urban Sports Club or a subsidized Wellpass membership, a bike leasing program and Corporate Benefits that give you access to discounts from a wide range of providers in various areas

STARK

ABOUT US STARK is a new kind of defence technology company revolutionising the way autonomous systems are deployed across multiple domains. We design, develop and manufacture high performance unmanned systems that are software-defined, mass-scalable, and cost effective. This provides our operators with a decisive edge in highly contested environments. We’re focused on delivering deployable, high-performance systems—not future promises. In a time of rising threats, STARK is bolstering the technological edge of NATO Allies and their Partners to deter aggression and defend Europe—today. ABOUT THE TEAM We are looking for an exceptionally organised, discreet and experienced Executive Assistant to become the operational backbone of our CEO Office. You will work closely with the Chief of Staff. YOUR MISSION You will be responsible for ensuring that the CEO and senior leadership team can operate at maximum effectiveness in an extremely fast-paced, international environment. RESPONSIBILITIES * Own complex calendar management across multiple time zones. * Coordinate domestic and international travel, accommodation, transport and detailed itineraries. * Organise security arrangements and coordinate with executive protection where required. * Support preparation of meeting agendas, briefing packs and background documents. * Draft professional correspondence, follow-up emails and meeting summaries on behalf of senior executives. * Track action items and ensure follow-up across teams until completion. * Coordinate internal and external meetings with governments, military leaders, investors and international partners. * Manage logistics for events, board meetings and executive visits. * Prepare printed briefing books, presentations and meeting materials. * Coordinate business cards, CEO office supplies and executive administration. * Support visitor management and protocol for senior guests. * Work closely with Communications, Public Affairs, Security, HR and Operations. * Act as the central coordination point for the CEO Office QUALIFICATIONS * Significant experience supporting C-level executives or founders. * Outstanding organisational skills and exceptional attention to detail. * Excellent written communication skills in both German and English.  * Strong judgement, professionalism and complete discretion. * Ability to manage multiple competing priorities simultaneously. * Comfortable working in a dynamic, high-growth environment where priorities change quickly. * Confident interacting with senior government officials, military leaders and international executives. * Calm, resilient and dependable under pressure. What success looks like The CEO Office runs seamlessly. Meetings are prepared, travel works flawlessly, follow-ups happen automatically and senior leaders can focus entirely on decisions rather than administration. Contact: Sally Grütte-Pad, Interim Lead TA Partner via talent@stark-defence.com

GotPhoto

ABOUT US At GotPhoto, we are freeing photographers to be more successful. Through our platforms GotPhoto.com and fotograf.de, we help professional photographers simplify and transform the way they work — from photo management and client communication to ordering and payment processing. Our end-to-end workflow and e-commerce solution gives photographers more time to focus on what matters most: being behind the lens. Since 2012, we’ve built a sustainable and profitable business driven by entrepreneurial spirit, innovation, and a deep understanding of photographers’ everyday challenges. Today, thousands of photographers trust our software , creating their own success stories along the way. As the leading e-commerce engine for professional volume photographers and a business backed by EQT, one of the world’s leading private equity firms, we’re powered by a team of 150+ talented and international people building technology that simplifies photographers’ everyday work and helps them focus on capturing meaningful moments. Join us on our journey to empower photographers like never before. Do you love bringing structure to chaos and keeping things running smoothly? Are you looking for a part-time role where you can split your talents between shaping a welcoming office environment and acting as a trusted right hand to our CEO-office? At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience. As our Office & Team Assistant, you act as an operational self-starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping our CEO-office's calendar and team perfectly organized. If you are proactive, deeply structured, and love a hands-on environment where your work has a daily visible impact, let’s talk! What You Will Do * Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness, keep standard office areas organized. * Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window. * Empower our CEO-office: Act as the strategic time manager for our CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings. * Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time. What You Bring Experience * The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer-centric environment such as a premium hotel reception or hospitality desk. * Fast-Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly. * SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale-up ecosystem is a plus. Skills * Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel. * Flawless Communication: You possess strong, clear verbal and written communication skills in English and German. * Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests. Mindset * Hands-on & Proactive: You don't wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it. * Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals. * High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership. WHY YOU’LL LOVE LIFE AT GOTPHOTO * Recharge & Unwind: We value your downtime. You start with 26 days of leave, plus we love to top that up with additional discretionary "X-days" to make sure you’re truly rested. * Multicultural & Inclusive Team: We thrive on diverse perspectives. Our international team fosters a culture of mutual respect and professional exchange, ensuring that fresh ideas and tolerance are at the heart of everything we build together. * Fuel Your Growth: We’re big on learning. You’ll get a dedicated education budget to explore new ideas and grow professionally. * Exclusive Employee Discounts: Get more for your money with access to the "Benefits at Work" platform, offering significant discounts on top global brands. * Your Benefits, Your Choice: Through Probonio, you get a monthly budget to spend on what matters to you—whether that’s your public transport pass or other flexible perks that fit your lifestyle. WHAT MATTERS TO US Research shows that candidates from underrepresented backgrounds may refrain from applying for positions if they feel they don't meet all qualifications. We strongly encourage you to apply if you’re interested: we're excited to discover how your distinctive experience can enhance our team! We work as one team. Wherever you come from. However, you identify. We believe in equal opportunities.