Logistics Coordinator

Harmattan AI

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. RESPONSIBILITIES HR Operations & Personnel Administration * Manage individual employee situations end-to-end: disciplinary procedures, conflict resolution, and sensitive cases in compliance with French Labour Code. * Handle personnel administration: contracts, amendments, employee files, employment certificates, and all HR documentation for on-site employees. * Prepare variable payroll inputs (absences, overtime, bonuses, new hires, leavers) and liaise with the payroll provider; cross-check payslips before each payroll close. * Track and manage absences and leave requests via HiBob; validate hours in Skello prior to payroll. * Ensure compliance with applicable collective agreement (Métallurgie) and all legal HR obligations as headcount scales. * Maintain accurate employee records in the HRIS and ensure proper archiving of all HR documents. Onboarding/Offboarding Support * Design and deploy a scalable onboarding process adapted to the plant environment; ensure each new joiner has a structured, warm, and efficient integration from day one. * Manage the interface with agencies for the temporary workforce (contracts, scheduling, absence replacements). * Handle offboarding with clarity and proper handover of information. Manager & Employee Partnership * Act as the single HR point of contact for the site: be a visible, accessible, and trusted presence on the shop floor every day. * Support the Site Director and line managers with concrete, operational HR answers — close to production, close to the teams. * Coach managers on HR tool usage (HiBob, Skello) and best practices. * Contribute to a healthy working environment by addressing employee concerns promptly and pragmatically. HR Processes & Reporting * Build and improve on-site HR processes; document them and make them replicable for future sites. * Contribute to HR dashboards and reporting (headcount, absenteeism, turnover, training indicators). * Coordinate training plans: register employees, manage logistics, track budget and completion. Health & Safety * Participate in risk assessment (DUERP) and workplace prevention actions along with the HSE Manager. * Track workplace accidents and near-misses; ensure proper reporting and corrective actions. Office Management * Support office management structuration and execution during the rampup: PPE, consumables. CANDIDATE REQUIREMENTS * 5+ years of proven experience in an HR Generalist or HRBP role, with at least 2 years on an industrial or manufacturing site. * Demonstrated ability to operate as the sole HR on a site — autonomous, structured, and reliable. * Solid working knowledge of French Labour Code; experience with Metal industry collective agreement is a plus. * Hands-on experience with disciplinary procedures, absence management, and first-level payroll. * Proficiency with an HRIS (HiBob a plus) and a scheduling tool (Skello or equivalent). * Strong prioritisation skills: able to manage high volume and competing demands in a fast-paced environment. * Pragmatic business partner mindset: works with the business to find solutions, not obstacles. * Excellent interpersonal skills; comfortable and credible with non-managerial, shop floor profiles. * Ability to handle sensitive and confidential information with discretion. * Full professional fluency in both French and English (written and verbal). We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.

Harmattan AI

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. ABOUT THE ROLE As the Materials Manager, you will design and execute a strategic roadmap to optimize our warehouse operations. You will be responsible for establishing standard performance metrics, driving continuous improvement, and identifying cost-reduction opportunities all while maintaining a high level of quality. The ideal candidate is an autonomous leader with deep supply chain expertise, has developed and implemented SOPs, implemented or improved ERP/WMS, and a proven track record of scaling high-performing teams. RESPONSIBILITIES: * Design and execute a comprehensive strategic roadmap to optimize and streamline our warehouse and inventory operations. * Implement End-to-End material management measures, including FIFO adherence, material variances, cycle time optimization, scrap/obsolescence management, cycle/physical counting, and audits, etc., to ensure inventory accuracy and to mitigate stockouts or overstocking. This includes the development & improvement of critical metrics. * Collaborate with cross-functional teams, including procurement, production, engineering, logistics, and quality, to aid in accurate demand forecasting, procurement planning, and timely delivery of materials. * Develop and implement robust SOPs to drive operational efficiency, consistency, and continuous process improvement. * Utilize and oversee the implementation, integration, or optimization of ERP and WMS software platforms to enhance material-related processes. * Identify and execute cost-reduction opportunities across the supply chain while maintaining a high level of quality and safety. * Manage and safeguard high-tech inventory to ensure maximum accuracy, mitigate stockouts, and maintain optimized stock levels. * Lead and develop a high-performing logistics and warehouse team through recruitment, mentorship, and a culture of excellence. CANDIDATE REQUIREMENTS Required Qualifications: * Bachelor's degree in supply chain management, logistics, business administration, or equivalent work experience * 5+ years of experience in material management, inventory control, or supply chain management roles in a manufacturing environment * 2+ years of experience managing a lead of supervisors, associates or operators Preferred Qualifications: * Strong understanding of production rate, critical path analysis, and key warehouse fundamentals * Strong understanding for receiving and deployment documentation for domestic and international shipments * Ability to identify safety issues with warehouse vehicles to ensure safe operations * Experience being hands-on and boots on the ground in the warehouse with proven skills in both process and equipment troubleshooting, and ability to adapt to constantly changing warehouse environments * Passion for employee development and enjoy the process of training and developing both new hires and veteran warehouse staff * Strong understanding for receiving and deployment documentation for domestic and international shipments * Ability to identify safety issues with warehouse vehicles to ensure safe operations * Experience supporting process development and implementing new processes * Experience supporting equipment maintenance * Knowledge of 5S, lean manufacturing or 6-Sigma principles * Proficient with computer use (standard browser, word processing applications) and ability to present data * Reliable, organized and detail-oriented with excellent verbal & written communication skills in French and English * Experience in ramping low volume operations to high rate * Forklift certification We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.

Boxflow Staffing Syd AB

Är du en strukturerad administratör med intresse för logistik och kundservice? Boxflow söker nu en Logistics Coordinator till vår verksamhet i Östra Ljungby. Vi söker dig som trivs i en administrativ roll med många kontaktytor och som motiveras av att skapa struktur, lösa problem och säkerställa hög kvalitet i det dagliga arbetet. Som Logistics Coordinator blir du en viktig del av vår verksamhet och fungerar som länken mellan kunder, produktion, transportörer och interna funktioner. Rollen är administrativ och erbjuder stor variation där du får arbeta med allt från orderhantering och fakturering till kundkommunikation och kvalitetsuppföljning. Om tjänsten - Placering: Östra Ljungby - Arbetstid: Dagtid, måndag–fredag kl. 07.00–16.00 - Anställningsform: Heltid - Rapporterar till: Site Manager Dina arbetsuppgifter • Hantering av orderflöden och transportbokningar • Felsökning och uppföljning av orderrelaterade avvikelser • Utredning och uppföljning av kvalitets- och leveransavvikelser • Daglig kundkommunikation och deltagande i kundmöten • Framtagning av rapporter, statistik och beslutsunderlag Vi söker dig som • Har erfarenhet av administrativt arbete, gärna inom logistik, lager eller transport • Har god systemvana och lätt för att sätta dig in i nya arbetssätt • Har goda kunskaper i Excel och Microsoft Office • Kommunicerar obehindrat på svenska och engelska i tal och skrift • Är noggrann, ansvarstagande och strukturerad Vem är du? • Serviceinriktad och lösningsorienterad • Flexibel och anpassningsbar • Analytisk och kvalitetsmedveten • Proaktiv och förbättringsdriven • En lagspelare som trivs med många kontaktytor Om Boxflow Boxflow är ett av Sveriges snabbast växande logistikbolag och erbjuder tjänster inom tredjepartslogistik, sitelösningar, konsulttjänster samt bemanning inom logistik och industri. Vi finns idag representerade i Halmstad, Göteborg, Stockholm, Västerås, Helsingborg, Malmö, Kristianstad och Perstorp. Under de kommande åren är målsättningen att omsätta 1 miljard kronor och sysselsätta fler än 1 100 medarbetare. Genom nära och långsiktiga samarbeten skapar vi hållbara, effektiva och kostnadsmedvetna logistiklösningar för våra kunder. Vår vision är att bli Norra Europas ledande logistikföretag. Rekryteringsprocess och ansökan Vi arbetar med löpande urval, vilket innebär att tjänsten kan komma att tillsättas innan sista ansökningsdag. Som en del av vår rekryteringsprocess genomför vi bakgrundskontroller via Verifiera. Du får mer information om detta i ett tidigt skede av processen. AI-baserade verktyg kan användas som stöd i rekryteringsprocessen. Eventuell AI ersätter aldrig mänskligt beslutsfattande och behandlar inte skyddade personuppgifter. Samtliga rekryteringsbeslut fattas av våra rekryterare och ansvariga chefer. Vi ser fram emot att ta del av din ansökan! Om Boxflow Boxflow är ett av Sveriges snabbast växande logistikbolag och erbjuder tjänster inom tredjepartslogistik, sitelösningar, konsulttjänster samt bemanning av personal inom logistik och industri. Boxflow har verksamhet i Halmstad, Göteborg, Stockholm, Västerås Helsingborg, Malmö, Kristianstad och Perstorp. Inom de närmsta åren beräknas Boxflow omsätta 1 miljard kronor och ha fler än 1100 anställda. Genom nära och långsiktiga samarbeten skapar Boxflow förutsättningar för hållbara och kostnadseffektiva logistiklösningar. Boxflows vision är att bli Norra Europas ledande logistikföretag.