Senior HR Coordinator

HR Coordinator

Shift

Who is Shift? At Shift, we’re business specialists dedicated to helping Australian SMEs take control of their cashflow, streamline trade terms and choose the right financial products. We believe Australian businesses are the driving force behind our economy and are core to our communities. That’s why our business expertise, focus on relationships, and market-leading technology is at the core of everything we do. We’ve helped solve the credit and payment pain points for more than 30,000 businesses, providing over $6 billion in aggregate funding. Our unique approach to product innovation combined with our collaborative culture means you can build your career in a supportive environment. You’ll be joining a diverse team of over 300 people who are always looking to deliver better outcomes for Australian businesses. About the role: As HR Coordinator at Shift, you’ll play a hands-on role ensuring our People & Culture operations run smoothly from onboarding new hires to supporting offboarding. You’ll collaborate closely with our Talent team, HRBPs, and payroll to deliver accurate, timely HR support that underpins our entire employee lifecycle.   We’re looking for someone who’s interested in combining traditional HR know-how with a love for working with data and an openness to exploring the use of AI tools to improve how we work. If you take genuine ownership of your tasks, value efficiency, and want exposure to the full spectrum of HR, you’ll fit right in.   What you’ll do: * Support the rollout of HR initiatives, systems, and policies * Prepare documentation such as contracts and employment letters * Design and run onboarding plans for new hires * Answer employee queries on policies and procedures * Monitor and respond to the HR inbox * Help administer training and development programs * Support performance management processes * Maintain and update employee records and the HRIS, with a focus on data quality * Review employment and working conditions for compliance * Coordinate employee experience surveys and support feedback cycles * Provide general HR administration and support P&C events * Contribute to improvements using data insights and assist with implementation of HR tech, including AI where relevant   What you’ll bring: * At least 12 months’ experience as an HR officer, administrator or in a similar HR support role * Familiarity with HR functions: payroll, recruitment, training * Experience working with HRIS platforms, ideally Employment Hero, along with strong proficiency in MS Office. * Experience working with data and an interest in leveraging technology and AI in HR processes * Solid organizational and time management skills * Clear and professional communication style * Good problem-solving and decision-making ability * High attention to detail and accountability for work delivered * A willingness to learn and adapt in an outcome-driven environment Key benefits: * Collaborative teams – a flat structure means everyone can learn from colleagues and senior leaders around the business. * Be involved – come together with all of your colleagues every 100 days to share the product and technology roadmap and business strategy. * Flexible working environment – we’re headquartered in North Sydney with state-based workplaces and offer a flexible work policy. * Family support – industry leading 26 weeks paid parental leave. * Purpose built spaces within our office – designed for collaboration, brainstorming, socialising, and focused work. * Range of benefits supporting your physical, psychological and financial wellbeing. From a day off on your birthday to excellent end of trip facilities. #LI-Hybrid

HR Business Partner/HR Coordinator/Recruiter

Incluso AB

We are looking for an HR Business Partner/HR Coordinator/Recruiter for a company in Karlskrona. Start is ASAP, 6 months limited contract to begin with. This role is full-time and 75% onsite in Karlskrona and 25% can be remote. Purpose of Role The HR Business Partner (HRBP) acts as a senior, strategic partner to leaders within the Swedish organization and the international business line. The role translates global and local business strategies into relevant people strategies, action plans, and HR initiatives that enable organizational performance, capability development, and cultural alignment. The HRBP provides expert guidance across the full HR spectrum, ensuring compliance with Swedish labor law, strong collaboration with unions, and effective delivery of global HR programs. The role supports leaders in driving high engagement, sustainable performance, and a strong employee experience. Important Interfaces Internal Business Line Leadership Teams (local and international) Line Managers in Sweden Global HR Centers of Excellence (e.g TA, C&B, L&D, Talent Management) HR Operations Union Representatives (SI, Unionen, IF Metall, Ledarna) Work Environment Representatives & HSE Finance, Communications, and Site Leadership External Union organizations and employer associations Occupational Health Services (FHV) Recruitment partners and consultants External legal advisors Training and development providers Key Responsibilities and Accountabilities Translate global and local business priorities into actionable people strategies for Sweden and the international business line. Act as a trusted advisor to leaders on people, culture, organizational effectiveness, and change management. Ensure compliance with Swedish labor laws and collective agreements, including leading MBL consultations and supporting investigations, rehabilitation, and work environment obligations. Drive and facilitate strategic workforce planning, capability development, succession planning, and talent management initiatives. Lead and coordinate annual HR processes such as performance management, salary review, engagement follow-up, and talent reviews. Analyze workforce data and people metrics to provide insights and recommendations to leadership. Support organizational development, including role design, team effectiveness, and cultural initiatives. Ensure effective implementation and localization of global HR frameworks, programs, and policies. Partner with leaders and Talent Acquisition to attract, develop, and retain key talent. Promote a strong employee experience by living the company's values, shared beliefs, and leadership expectations. Main Tasks Provide coaching and support to leaders in all HR matters, including performance, development, conflict management, and employee relations. Prepare and participate in consultations and negotiations with unions under Swedish law (MBL, LAS, etc.). Facilitate career and succession planning discussions; follow up on talent pipeline actions. Coordinate and support recruitment processes in collaboration with Talent Acquisition. Lead the local implementation of people processes, global HR initiatives, and change programs. Conduct organizational assessments and support redesign where needed. Support risk assessments, support work environment initiatives, and manage rehabilitation cases together with leaders and Occupational Health. Create and facilitate workshops and training sessions (leadership, team development, performance, culture). Monitor HR KPIs (turnover, absence, engagement, competency gaps) and prepare HR dashboards. Conduct exit interviews and analyze insights for continuous improvement. Authorities Provides expert interpretation of HR policies, Swedish labor law, and collective agreements within the Swedish scope. Authorized to represent HR in union negotiations and consultations according to local governance. Recommends people-related decisions (compensation adjustments, organizational changes, performance outcomes) within defined frameworks. Approves HR transactions and documentation within authority levels set by HR governance. Leads HR-related projects and initiatives with autonomy at the P4 senior professional level. Reporting & Communication Reporting to: Sr HR Director People &Culture Communication responsibilities: Regular communication with business line leaders on HR plans, risks, insights, and progress. Clear and consistent communication of HR processes, policy updates, and global initiatives to managers and employees. Strong collaboration with global People & Culture to ensure aligned execution of HR programs. Formal documentation and reporting for employee relations, work environment actions, and union-related activities. This role requires fluency in English and very good Swedish. This is a full-time consultant position in Karlskrona through Incluso. Start is ASAP, 6 months limited contract to begin with. This role is 75% onsite in Karlskrona and 25% can be remote. Please submit your CV as soon as possible since we will review the applications on an on-going basis. For more information about this role, please contact Marianne Nilsson recruiter at Incluso.

HR Support

Amoria Group

HR BUSINESS PARTNER – KÖLN Die Amoria Group ist eine schnell wachsende internationale Personalberatung mit Standorten in ganz Europa und Asien. Wir sind in den Bereichen Engineering, Life Sciences und IT tätig und suchen derzeit Unterstützung für unser People-Management-Team am Standort Köln. DEINE AUFGABEN: PEOPLE-RICHTLINIEN, SYSTEME UND PROZESSE * Beantwortung routinemäßiger HR-Anfragen sowie Eskalation komplexer Sachverhalte an den zuständigen People Lead * Enge Zusammenarbeit mit dem People Lead für Europa sowie einer Kollegin im Amsterdamer Office * Entwicklung, Anpassung und Kommunikation neuer bzw. aktualisierter People- und HR-Richtlinien für Deutschland * Pflege und Aktualisierung von Mitarbeiter- und Führungskräftehandbüchern MITARBEITERBEZIEHUNGEN & -ENTWICKLUNG * Unterstützung von Führungskräften bei personalrelevanten Prozessen wie Krankheitsabwesenheiten, Performance-, Capability- und Verhaltensfragen * Begleitung von Zielvereinbarungen, Leistungsbeurteilungen und individuellen Entwicklungsplänen MITARBEITERDATEN & REPORTING * Pflege, Verwaltung und Aktualisierung von Mitarbeiterdaten und Personalakten * Unterstützung bei der Betreuung und Weiterentwicklung des HRIS-Systems * Aufbereitung, Analyse und Reporting von People-Daten KRANKHEITSMELDUNGEN * Bearbeitung und Nachverfolgung von Krankheitsmeldungen * Abwicklung der gesetzlichen Meldungen über das SV-Meldeportal sowie Sicherstellung der vollständigen und korrekten Dokumentation ONBOARDING & OFFBOARDING * Organisation und Begleitung des Onboarding-Prozesses für neue Mitarbeitende in Köln * Unterstützung beim Offboarding, Durchführung von Exit-Interviews sowie Pflege und Analyse von Austrittstrends KOORDINATION VON ED&I-INITIATIVEN & ENGAGEMENT * Mitarbeit in lokalen Kultur- und ED&I-Gremien zur Förderung von Diversität, Gleichberechtigung und Inklusion * Mitarbeit an gruppenweiten People-Projekten in enger Zusammenarbeit mit den People Teams in UK, USA und APAC * Unterstützung bei globalen Mitarbeiterbefragungen, Analyse der Ergebnisse und Ableitung von Maßnahmen * Entwicklung und Umsetzung von Initiativen wie Mitarbeiteranerkennung, Wellbeing-Programmen, Teambuilding-Aktivitäten und Feedback-Formaten WAS DICH ERWARTET: * Internationale Zusammenarbeit: Enge Abstimmung mit dem People Lead für Europa, einer Kollegin im Amsterdamer Office sowie den globalen People Teams in UK, USA und APAC * Kollaboratives Arbeitsumfeld: Zusammenarbeit mit Führungskräften, Directors, Legal- und Payroll-Teams sowie Mitarbeitenden in Deutschland * Unternehmenskultur: Positivität, Respekt, Verantwortung, Spaß, Exzellenz und Erfolg (PROFES) prägen unsere Zusammenarbeit * Weiterentwicklung: Mitarbeit an strategischen, gruppenweiten People-Initiativen mit viel Gestaltungsspielraum * Flexibles Arbeiten: Teilzeitmodell zur besseren Vereinbarkeit von Beruf und Privatleben WAS DU MITBRINGST: * Mindestens 1 Jahr Berufserfahrung in einer HR-Einstiegsposition (z. B. HR Coordinator, HR Assistant oder HR Generalist) * Fundierte Grundkenntnisse im deutschen Arbeits- und Sozialversicherungsrecht * Sehr gute Deutschkenntnisse in Wort und Schrift (verhandlungssicher) * Gute Englischkenntnisse für die internationale Zusammenarbeit * Von Vorteil: Erfahrung in der Personalberatungsbranche sowie Kenntnisse gängiger HR-Systeme und -Tools * Interesse an People-Themen sowie Offenheit für ED&I-Prozesse und internationale HR-Arbeit * Fähigkeit, Führungskräfte und Senior Leadership professionell zu beraten und zu unterstützen * Belastbarkeit und Freude an der Arbeit in einem dynamischen, schnelllebigen Umfeld * Sehr gute Organisations- und Priorisierungsfähigkeiten sowie hohe Detailgenauigkeit * Eigeninitiative, Problemlösungskompetenz und eine strukturierte, proaktive Arbeitsweise Wenn du gerne Verantwortung übernimmst, strategisch denkst und gleichzeitig operativ mit anpackst, freuen wir uns auf deine Bewerbung.