HR Coordinator

HR Coordinator

IMC

We are seeking an enthusiastic HR Coordinator to join the HR Operations team, who wants to make an impact in the workplace every day. In this role, you will play a critical part in engaging with new employees on their onboarding experience, maintaining our employee records and HRIS (Workday), provide ongoing support to the broader HR Generalist team. At IMC we employ a broad range of people with varying backgrounds. What they have in common is their superior technical expertise, their extraordinary smarts, their collaborative approach and our HR team pride themselves on having that same mindset. Your Core Responsibilities:  New Starters and Onboarding * Coordinating new hire employment contracts, onboarding paperwork and pre-employment screening. * Maintain contact with our new hires through their onboarding journey and support them with any relocation arrangements. * Coordinate new-starter inductions and liaise with key internal teams. * Manage all system updates relating to the new hire, ensuring new starter profiles have been established HRIS & Internal Systems Expert * Subject matter expert for the WorkDay system, ensuring all information is up to date (including new hire, departure, employment changes and recruitment activities) * Responsible for managing and updating all other HR related systems and tracking spreadsheets as required. * Local point of contact for the global HR Information Systems team. General Coordination * Support to the HR generalist team, including the HR Business Partner for each business area. * Local management and ownership of the annual performance review cycle. * Support with annual audit requirements (internal and external). * Administrative support to the HR Generalist for visa and sponsorship arrangements where required. * Undertaking general HR administrative duties and document drafting. * Supporting employees with day-to-day enquiries. * Ad hoc reporting and coordination in project roll outs. * Ability to work cross team/function with HR, Office Management and Managing Director EA on employee initiatives, Operations Engineering. Your Skills and Experience: * Minimum 1 year of relevant HR work experience. * Prior experience with Workday is essential, along with skills across Microsoft Office, Word and Excel. * Excellent attention to detail, along with the ability to work autonomously and make pragmatic decisions in our fast-paced environment. * Must be able work in fast paced, complex environment with sensitivity to confidential and proprietary information. * Strong written and verbal communication skills. * Be part of a fun and energetic team that is results oriented, self-motivated and driven. About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

Recruitment Coordinator

IMC

The Recruitment Coordinator is an integral member of the APAC Experienced Recruitment Team, and the core driver of the candidate experience. As a recruitment coordinator, you will be responsible for ensuring an excellent end-to-end candidate experience while being hands on in the day-to-day operations of all interview coordination. You will need to handle a varied workload, effectively prioritize and deliver with polish. This role is integral to the overall success of team.   YOUR CORE RESPONSIBILITIES: * Place the candidate experience journey at the forefront of all decision making * Handle heavy interview scheduling in a fast-paced environment across multiple time zones * Schedule and coordinate phone screens, assessments, onsite interviews, technical interviews, and debrief meetings with recruiters, managers and interview teams * Provide high touch care and act as primary contact for candidates throughout their entire experience; own the candidate experience end-to-end, from first contact to offer * Identify workflow inefficiencies and collaborate cross-functionally to improve processes that deliver high-quality results * Process and own offer letter stage and documentation * Understand key stakeholders’ objectives, have insight to the business and have confidence holding senior level conversations * Explore and leverage AI tools to enhance coordination workflows, improve efficiency, and elevate the candidate experience * Collaborate with the team to identify, test, and champion AI-driven process improvements within the recruitment function * Other duties to support the success of the talent acquisition team as needed   YOUR SKILLS AND EXPERIENCE: * Experience managing complex scheduling, coordination, logistics, or administrative workflows in a fast-paced environment * Ability to stay highly organised, prioritise effectively, and manage multiple moving pieces simultaneously * Strong attention to detail and a high standard of delivery and follow-through * Excellent communication skills with the confidence to interact professionally with candidates, senior stakeholders, and interviewers * A proactive, solutions-focused mindset with the ability to anticipate problems and keep things moving * Comfort working with confidential or sensitive information with discretion and professionalism * Genuine interest in creating an exceptional candidate or stakeholder experience * Curiosity and openness toward AI tools, automation, and finding smarter ways of working * Adaptability, learning agility, and comfort navigating ambiguity in a dynamic environment * Experience in recruitment coordination, executive assistance, operations, team administration, customer-facing coordination, or similar highly organised support roles is valued but not essential * Experience using scheduling, ATS, CRM, or workflow tools (Greenhouse experience is a plus, but not required) About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

APAC Payroll Specialist

Legora

ABOUT US Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar. Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes. 1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview. We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law. Joining Legora means three things. * We lean in: ownership over titles, outcomes over intentions. * We fight for excellence: high standards, direct, ego-free feedback. * We grow together: as a team and with our customers. Mission before ego. Everyone contributes. No one coasts. If you’re driven by impact, pace, and raising the bar. This is the place. THE ROLE We're hiring an APAC Payroll Specialist to help build and scale payroll as Legora continues to grow across the region. Working closely with our Global Payroll Manager, you'll help ensure payroll runs smoothly across multiple APAC countries in an outsourced setup, while also shaping the processes, controls, and ways of working that will support our continued expansion. This is not a role where you'll spend most of your time processing payroll yourself. Instead, you'll coordinate with external payroll providers, review and quality-check their work, and help improve how we work as we enter new markets. As the function develops, there will also be room to shape parts of the role based on your strengths and interests. WHAT YOU WILL BE DOING * Act as point of contact for external payroll providers, coordinating monthly payroll cycles and deadlines * Ensure accurate and timely payroll delivery across all countries * Act as backup to Global Payroll Manager in times of absence * Perform payroll validations and reconciliations, and review payroll reports to identify discrepancies * Ensure compliance with local regulations and internal policies * Support audits and maintain clear, up-to-date documentation * Help build, standardize, and improve payroll processes, including developing clear workflows and driving automation and efficiency initiatives * Manage payroll inputs from our HR system (HiBob) and ensure data quality and completeness * Collaborate with HR and Finance on reporting, reconciliations, and payroll-related queries, and communicate with vendors to avoid and resolve issues WHO YOU ARE To thrive in this role, we see that you are structured and process-driven, take strong ownership and accountability, and bring a problem-solving mindset to a fast-moving environment. You also communicate well in an international setting, working comfortably across cultures and time zones. You also bring: * Experience in multi-country payroll, preferably in an outsourced environment * Strong understanding of payroll controls and processes * Detail-oriented with strong analytical skills * Comfortable working with HRIS and payroll systems Nice to have: * Experience with payroll vendors (e.g. BDO, Deel, Remote) * Experience building payroll processes from scratch * Exposure to audits and compliance frameworks Legora is an Equal Opportunity Employer At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.