HR Coordinator

Recruitment Coordinator

IMC

The Recruitment Coordinator is an integral member of the APAC Experienced Recruitment Team, and the core driver of the candidate experience. As a recruitment coordinator, you will be responsible for ensuring an excellent end-to-end candidate experience while being hands on in the day-to-day operations of all interview coordination. You will need to handle a varied workload, effectively prioritize and deliver with polish. This role is integral to the overall success of team.   YOUR CORE RESPONSIBILITIES: * Place the candidate experience journey at the forefront of all decision making * Handle heavy interview scheduling in a fast-paced environment across multiple time zones * Schedule and coordinate phone screens, assessments, onsite interviews, technical interviews, and debrief meetings with recruiters, managers and interview teams * Provide high touch care and act as primary contact for candidates throughout their entire experience; own the candidate experience end-to-end, from first contact to offer * Identify workflow inefficiencies and collaborate cross-functionally to improve processes that deliver high-quality results * Process and own offer letter stage and documentation * Understand key stakeholders’ objectives, have insight to the business and have confidence holding senior level conversations * Explore and leverage AI tools to enhance coordination workflows, improve efficiency, and elevate the candidate experience * Collaborate with the team to identify, test, and champion AI-driven process improvements within the recruitment function * Other duties to support the success of the talent acquisition team as needed   YOUR SKILLS AND EXPERIENCE: * Experience managing complex scheduling, coordination, logistics, or administrative workflows in a fast-paced environment * Ability to stay highly organised, prioritise effectively, and manage multiple moving pieces simultaneously * Strong attention to detail and a high standard of delivery and follow-through * Excellent communication skills with the confidence to interact professionally with candidates, senior stakeholders, and interviewers * A proactive, solutions-focused mindset with the ability to anticipate problems and keep things moving * Comfort working with confidential or sensitive information with discretion and professionalism * Genuine interest in creating an exceptional candidate or stakeholder experience * Curiosity and openness toward AI tools, automation, and finding smarter ways of working * Adaptability, learning agility, and comfort navigating ambiguity in a dynamic environment * Experience in recruitment coordination, executive assistance, operations, team administration, customer-facing coordination, or similar highly organised support roles is valued but not essential * Experience using scheduling, ATS, CRM, or workflow tools (Greenhouse experience is a plus, but not required) About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

University Events & Engagement Lead - APAC

IMC

At IMC, our campus presence is how we win the next generation of talent. We're looking for a Campus Events & Engagement Lead to be the face of IMC across universities in Australia and New Zealand - attracting top students to IMC, engaging them through standout events and conversations, and building a pipeline of future talent that fuels our hiring for years to come. This is a role for someone who thrives on the road and gets energy from building connections. You'll spend significant time on campus across the APAC academic calendar, own our relationships with university societies and faculty, and run the engagement engine that turns first-time student contact into long-term pipeline. Your Core Responsibilities Attraction & Engagement * Be the face of IMC on campus across Australia and New Zealand - the person students, societies, and faculty know and trust. * Confidently and credibly talk through IMC's roles, streams (Trading, Quant Research, Software Engineering, Hardware), and career pathways with students at every level - from first-year info sessions to one-on-one conversations with candidates. Events, Societies & Partnerships * Own student society relationships end-to-end across our portfolio of STEM societies - from outreach through sponsorship negotiation, event delivery, and ongoing partnership management. * Own IMC's partnerships portfolio - sponsorships, prizes, competitions, hackathons, and faculty engagements. * Own in-office events that bring top students into our Sydney office: insight days, networking evenings, technical talks, and Launchpad programme touchpoints. * Plan, organise, and deliver IMC's full external campus calendar: info sessions, networking nights, careers fairs, and faculty engagements. * Travel regularly across the APAC campus calendar (Feb - May), representing IMC at universities in Sydney, Melbourne, Brisbane, Perth, Adelaide, Auckland, and beyond. Measurement, Feedback & Continuous Improvement * Define success metrics upfront for every event, sponsorship, and partnership, and track ROI across the full campus portfolio to identify what delivers hires and cut what doesn’t. * Feed real-time insights to recruiters during peak season and flex strategy mid-season as demand shifts across streams. * Log every activity consistently and lead end-of-year retros to translate the season into clear recommendations for the year ahead. Your Skills and Experience * 2+ years of experience in campus recruitment, university engagement, brand activation, event management, sales, or a similar relationship-driven role * A natural relationship builder and strong communicator, comfortable walking into a room of students, society execs, faculty, or senior hiring managers and interacting with credibility at every level * Strong CRM discipline - hands-on experience using a recruitment CRM or ATS to manage candidate pipelines, run segmented outreach and track engagement over time * Data-aware and outcomes focused, being able to set success metrics up front, evaluate event and partnership ROI. With the ability to translate a busy season into clear, actionable retros that shape next year's strategy * Proven ability to build long-term talent pipelines - maintaining strong relationships with candidates in the pipeline for roles 12–24 months out * Highly organised with a strategic mindset - able to run multiple concurrent events and follow-up streams without things falling through the cracks. * Driven and self-directed - comfortable owning a region, making judgement calls on the road and reprioritising effectively during peak periods without needing constant sign-off * Genuinely enjoys travel and the variability of campus season, this isn't a desk job from February to May * Australian/NZ working rights essential About Us IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.

HR Coordinator

Shift

Who is Shift? At Shift, we’re business specialists dedicated to helping Australian SMEs take control of their cashflow, streamline trade terms and choose the right financial products. We believe Australian businesses are the driving force behind our economy and are core to our communities. That’s why our business expertise, focus on relationships, and market-leading technology is at the core of everything we do. We’ve helped solve the credit and payment pain points for more than 30,000 businesses, providing over $6 billion in aggregate funding. Our unique approach to product innovation combined with our collaborative culture means you can build your career in a supportive environment. You’ll be joining a diverse team of over 300 people who are always looking to deliver better outcomes for Australian businesses. About the role: As HR Coordinator at Shift, you’ll play a hands-on role ensuring our People & Culture operations run smoothly from onboarding new hires to supporting offboarding. You’ll collaborate closely with our Talent team, HRBPs, and payroll to deliver accurate, timely HR support that underpins our entire employee lifecycle.   We’re looking for someone who’s interested in combining traditional HR know-how with a love for working with data and an openness to exploring the use of AI tools to improve how we work. If you take genuine ownership of your tasks, value efficiency, and want exposure to the full spectrum of HR, you’ll fit right in.   What you’ll do: * Support the rollout of HR initiatives, systems, and policies * Prepare documentation such as contracts and employment letters * Design and run onboarding plans for new hires * Answer employee queries on policies and procedures * Monitor and respond to the HR inbox * Help administer training and development programs * Support performance management processes * Maintain and update employee records and the HRIS, with a focus on data quality * Review employment and working conditions for compliance * Coordinate employee experience surveys and support feedback cycles * Provide general HR administration and support P&C events * Contribute to improvements using data insights and assist with implementation of HR tech, including AI where relevant   What you’ll bring: * At least 12 months’ experience as an HR officer, administrator or in a similar HR support role * Familiarity with HR functions: payroll, recruitment, training * Experience working with HRIS platforms, ideally Employment Hero, along with strong proficiency in MS Office. * Experience working with data and an interest in leveraging technology and AI in HR processes * Solid organizational and time management skills * Clear and professional communication style * Good problem-solving and decision-making ability * High attention to detail and accountability for work delivered * A willingness to learn and adapt in an outcome-driven environment Key benefits: * Collaborative teams – a flat structure means everyone can learn from colleagues and senior leaders around the business. * Be involved – come together with all of your colleagues every 100 days to share the product and technology roadmap and business strategy. * Flexible working environment – we’re headquartered in North Sydney with state-based workplaces and offer a flexible work policy. * Family support – industry leading 26 weeks paid parental leave. * Purpose built spaces within our office – designed for collaboration, brainstorming, socialising, and focused work. * Range of benefits supporting your physical, psychological and financial wellbeing. From a day off on your birthday to excellent end of trip facilities. #LI-Hybrid