Office Manager (Part-time)

Peec AI

About Peec AI Peec AI is a Berlin-based, Series A startup building analytics and intelligence tools for modern SEO and growth teams. As AI reshapes how people discover information online, companies need new ways to understand where they appear, how they perform, and where the next growth opportunities lie. Peec AI helps teams track their visibility across AI search, measure performance, and uncover opportunities to grow their organic presence in an increasingly complex search landscape. What You’ll Do * Own the day-to-day operations of our New York City office, ensuring a smooth, welcoming, and highly functional work environment for the entire team * Serve as the first point of contact for all office-related topics, including facilities, supplies, vendors, maintenance, and general workplace logistics * Manage relationships with external partners (e.g. landlords, cleaning services, IT support, office suppliers) and oversee the office budget, expense tracking, and invoice handling in collaboration with Finance * Support onboarding and offboarding from an office perspective - preparing desks, equipment, access badges, and ensuring new hires feel at home from day one * Maintain and continuously improve office processes, documentation, and standards, while acting as a culture carrier who fosters a positive in-office experience WHAT WE’RE LOOKING FOR * Strong organizational skills with a high attention to detail - you enjoy keeping things running smoothly behind the scenes * Hands-on, proactive mindset with the ability to anticipate needs, manage multiple priorities, and solve problems calmly and effectively before they escalate * Excellent communication and interpersonal skills - you’re approachable, service-oriented, and enjoy working with people across all functions * Comfortable working independently and taking full ownership of your domain BONUS POINTS * Experience working in a high-growth, venture-backed startup or scale-up * Previous involvement in office moves, office expansions, or setting up new workspaces * Experience supporting team events, off-sites, or internal culture initiatives EEOC STATEMENT Peec AI is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. COMPENSATION The base salary range for this position is $37,500 and $42,500 with expected working hours being 20/hours a week. Actual compensation within this range will be determined based on factors including the candidate's experience, skills, qualifications, and location, in accordance with applicable New York law.

Proxima Fusion

Part-Time, 16 hours/week WHO WE ARE At Proxima Fusion, we're driven by a bold mission – to redefine the future of sustainable energy. Our unique concept, built upon the groundbreaking W7-X stellarator and the latest advances in technology, paves the way for commercially viable fusion power plants. What’s more, our work in stellarator optimization, powered by cutting-edge computation and machine learning, is propelling us into uncharted territories of fusion technology. New higher performance design points are unlocked by high temperature superconducting magnets. To fully grasp this huge opportunity, we’re building a team of extremely dedicated and passionate people who come together driving something extraordinary, radically transforming technology in the world. WHY JOIN PROXIMA FUSION * You will get to work on some of the most complex tech challenges to bring abundant, safe, clean energy to the world. * You'll get to join and learn from an exceptional selection of accomplished and driven individuals. * Do your life’s best work and enjoy the journey. * Get to show that big things are possible in Europe when you assemble the best talent. YOUR IMPACT As our part-time Workplace Assistant, you help create a warm, well-functioning and supportive workplace. This role is perfect for someone who enjoys bringing order, care and calm to a busy environment — whether you’re returning to work after a family break, looking for a stable and predictable part-time role or simply wanting to contribute your experience in a meaningful way. WHAT YOU WILL DO * Be a friendly and reliable first point of contact for visitors and new starters at the Culham office. * Manage the Proxima Culham office’s relationships with Culham site services, vendors and service partners (e.g. cleaning, maintenance) ensuring that Proxima receives high quality provision. * Handle office logistics and maintain and continuously improve the workplace documentation and checklists. * Own key team moments (team events and small rituals) that will build and strengthen the Culham office community. * Assist with workplace projects such as desk reconfigurations, new equipment rollouts, refurbishments and site expansions. * Work closely with the People, IT and Operations teams to ensure the Culham workplace matches how the rest of Proxima operates. * Some occasional travel to our Munich site may be required, but will be planned well in advance. WHO YOU ARE * Experienced in workplace/office operations, hospitality and/or administrative roles. * You enjoy supporting others and creating a smooth, pleasant environment. * Organized, reliable, hands-on and able to prioritise calmly and efficiently. * A clear and warm communicator, comfortable coordinating with vendors and colleagues; spotting issues early. * You value a role where your structure, maturity and attention to detail make a real difference. INTERVIEW PROCESS * Recruiter Interview (30-60 min) * 2x Technical Screening (30 min) * CEO call (30 min) At Proxima Fusion, our mission is bold: making limitless clean energy a reality. To get there, we need a high-performing, diverse team that brings different perspectives, challenges assumptions, and builds together with purpose. We know that diversity of thought and experience leads to better ideas, stronger execution, and a more resilient team. We don’t look at how you identify, what you look like, who you choose to worship or what ethnicity you are. We care about what you can bring to the table.

Proton

About Proton  Join Proton and build a better internet where privacy is the default Proton was founded in 2014 by scientists from CERN on a simple truth: privacy is a fundamental human right. Since then, we’ve built the world’s largest encrypted email service (Proton Mail) and expanded into Proton VPN, Proton Drive, Proton Pass, and Proton Calendar—tools used by millions globally to protect their freedom, fight censorship, and keep their data safe. In some situations, Proton has literally helped save lives! We are profitable, independent (no VC control), and selectively hire from the top ~1% of applicants. Our 500+ team members across 50+ countries come from leading organizations and elite academic backgrounds. We move fast, keep hierarchy light, and prioritize impact over optics. If you want to do meaningful work with exceptionally high-caliber people, this is it. Join us and do work you can truly be proud of. Check our open-source projects here! What we are looking for: We are looking for a dynamic and motivated individual to join our growing team in Paris You will be working closely with the Office Manager Lead located in Switzerland, but mainly support the Paris-based team on office-related operations, making sure the office runs smoothly and is a great place to work. The position is office-based. The position is part-time (60%). You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills. Some tasks listed will require physical work and/or time flexibility. What you will do * Support staff onboarding and offboarding * Welcome and greetings of visitors * Oversee and support all administrative duties in the office and ensure that office is operating smoothly * Organize staff travels including, flights, hotels, insurance, and budget compliance * Draft and follow up on the yearly office management operational budget * Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time. * Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.) * Manage office supplies inventory and place orders as necessary * Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers. * Manage stocks of food and drink supplies. * Identify opportunities for process and office management improvements. * Organizing, and participating to, office events on a regular basis and animate office life Job Requirements * Bachelor's degree in business administration, communications, hospitality or a related field * Work experience in an administrative/office management role * Fluent in English, both written and verbal * Must have exceptional attention to detail * Strong organizational and time management skills, and ability to prioritize * Must be a self-starter and result-driven. * Excellent communication and interpersonal skills * Strong problem-solving skills, complaint handling and analytical abilities * Proficient in technology, especially Microsoft Office applications. What We Offer * Work that Matters: millions of people trust Proton with their privacy. We answer only to our users — not advertisers, not investors with conflicting agendas, not governments. The work you do here is real, and the impact is measurable. (read more about our impact here) * Stock Options: at Proton, we all have the opportunity to be owners of the company. From day one, you have a real stake in what we're building. When Proton wins, you win. * Technology: you'll get the right hardware and the right software you need to do your best work. * Learning & Development: we invest in your growth because sharp people make us better. Proton is one of the fastest ways to accelerate your career because you'll be thrown into real challenges, with real ownership, from day one. * Employee Benefits: your wellbeing isn't an afterthought. We offer strong health coverage, solid retirement options, generous leave, and wellness support so you can bring your best self to work every day * In-Person Collaboration: Amazing things happen when passionate, smart, and purposeful people get together in the same room. With offices across Geneva, Zürich, Barcelona, London and more, you'll spend most of your time collaborating face-to-face with people who genuinely care about what they're building. * Food: Lunch and snacks are on us every day in our offices so you can focus on the work and not on what's for lunch. * Transport: getting to the office shouldn't cost you. We cover public transport, bike allowances, or parking, whichever works for you. * Flexible Working: you own your schedule. Set hours that work for you and your team — because outcomes matter more than when the clock says you started.   Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton. #LI-Onsite