Office & Administrative Assistant

About Soundtrap: Soundtrap is a cloud-based digital audio workstation (DAW) that is reimagining how music and podcasts are

created. Made by music producers, songwriters, and audio experts, our goal is to help you unlock your creative potential.

We’re looking for an organized, proactive Office and Administrative Assistant to join Soundtrap, a cloud-based music creation

platform that makes it easy for people to create and collaborate across devices. We serve both individual creators and schools

that use Soundtrap in the classroom, helping people focus on creativity without the technical complexities of traditional music

creation tools.

In this role, you’ll help keep our office running smoothly and provide day-to-day support to our administration and operations

teams. Your work will range from keeping shared spaces welcoming and supplies stocked to processing orders, supporting employee

administration, and helping with team events. You’ll work closely with colleagues across HR, Finance and Education Sales, learning

our processes and helping keep everyday tasks on track.

This is an entry-level, full-time role based in our Stockholm office, with daily attendance required. The working hours are 8:30 -

17:30 with an hour for lunch. It suits someone who enjoys variety, takes initiative, and is equally comfortable with practical

office tasks and detailed administrative work.

• Keep the office, kitchen, meeting rooms, and shared spaces clean and tidy throughout the day, take recycling to the building’s

recycling room, and help colleagues keep communal areas clear.

• Arrange regular fruit orders, replenish coffee, tea, and kitchen essentials, and monitor office and bathroom supplies.

Coordinate with the cleaning company to maintain standards and ensure supplies are restocked on time.

• Coordinate office maintenance and repairs, including plumbing, locks, alarms, and equipment issues. Liaise with building

management and service providers and follow up until issues are resolved.

• Help plan and deliver monthly after-work gatherings, cultural events, and holiday celebrations, including orders, preparation,

setup, practical support, and cleanup. Create birthday posts on Slack.

• Enter and process orders for the Education Sales team, checking details for accuracy and completeness and providing additional

support during the busy July-October period.

• Support employee time-off administration in FlexHRM, including team queries, monthly closing, twice-yearly PTO reviews, and

summer leave planning.

• Assist with onboarding and offboarding tasks, keeping records and checklists up to date and coordinating practical arrangements

with the relevant colleagues.

• Organize company device storage and inventory, including older devices, devices for reissue, and test equipment. Help with

device enrollment, updates, and routine support in Mosyle under IT guidance.

• Support Finance with routine Pleo administration, including uploading invoices and updating expense details for software

vendors and other costs.

• Respond to incoming administrative and operational requests on Slack, resolve straightforward queries, and involve the right

colleagues when further support is needed.

• Assist with data entry, filing, record keeping, and other administrative tasks as priorities change, handling employee and

company information with care.

• Strong organizational skills and attention to detail, with the ability to keep track of recurring tasks, deadlines, and

changing priorities.

Previous experience in administration, customer service, hospitality, or office support is welcome, but not required. An interest

in music or education is a plus.

If you’re excited about this role but don’t meet every qualification, we still encourage you to apply. We believe that diverse

experiences, perspectives, and backgrounds create a better environment for our employees and a better product for our users and

creators. Come be part of changing the way the world creates music!