Payroll Manager

Octopus Legacy

The Company We’re Octopus Legacy: one of the fastest growing tech companies in the country, part of the UK’s most exciting and best-trusted group (you may have heard of some of our sister companies…) and we have a mission. We’re on a path to scale, aiming to become a household name while transforming a long-established industry and helping our customers prepare for, and find support after, death. But we can’t do it alone, and that’s why we’re assembling a team of top performers to build with us. Ready to be part of something big? The Role We’re looking for a Finance Manager with solid grounding and proven hands-on experience across transactional finance, who’s ready to take real ownership in a fast-scaling business. You’ll sit at the heart of our finance function, ensuring our books are accurately  reconciled, and commercially useful as we expand across multiple entities. This is a hands-on role where you’ll own core accounting processes end-to-end - from ledger integrity and reconciliations to management reporting and compliance. You’ll own the integrity of our financial data - improving systems and controls to ensure senior leadership can operate with confidence and clarity. We’re committed to your development and will support you with funding towards professional qualifications and exams. Key Responsibilities: * Be responsible for the preparation of monthly management accounts, including P&L, balance sheet and cash flow reporting. * Manage month-end close, reconciliations (bank, expenses, accruals/prepayments), and financial controls. * Monitor and track expenses and departmental budgets, flagging variances and supporting cost control. * Work closely with external accountants, auditors and vendors to ensure compliance and smooth reporting cycles. * Help optimise and improve financial systems, processes and reporting tools as we scale (including automation where possible). * Conduct ad-hoc financial analysis to support commercial decisions and operational planning. * Own finance-related aspects of employee onboarding and offboarding (payroll, systems access, documentation). Who You Are * Degree in Finance, Accounting, Economics, or similar. Working towards (or planning to pursue) a professional accounting qualification. * 3-5+ years’ experience in finance, accounting, or a management accounting role. * Strong grounding in accounting fundamentals - comfortable reconciling ledgers, reviewing balance sheets, and preparing management accounts. * Highly detail-oriented, with the discipline to manage high-volume transactional work accurately. * Confident working across multiple entities and reconciling complex accounts. * Strong Excel or Google Sheets capability, with hands-on experience using Xero in a multi-entity environment. * Comfortable in a fast-paced, scaling environment where processes are evolving. * High ownership mindset - you don’t just process numbers, you ensure they’re right. * Experience with regulated environments (e.g., SRA/solicitor account rules) is a bonus but not essential. Our Mission Death is tough enough without everything else that comes with it.  Octopus Legacy exists to rebuild the way the world deals with death, with more humanity, simplicity, and hope. So when someone dies, the people left behind can focus on what truly matters. We do this by helping people to plan for death and find support after loss.. When people think about planning for death they think about wills, life insurance and funerals. We take these cold processes and turn them into something more human. We challenge customers to share more than money: leave voice notes, music, recipes. Shape a legacy that connects you while you're here. And after you're gone. Founded by Sam after his mum died suddenly, we’re a group of people who work in death because we’ve been affected by it. We know the difference a good plan makes, and what it’s like when there isn’t one. Death can come between us, leaving mess, legal fees, frustration. But it can also make us stronger. We see a world where people talk openly about death, and work out the real meaning of legacy, one that connects to them. We’re here to make that world happen.  Benefits: * Octopus share incentive scheme. * 27 days holiday + extra day off for your Birthday. * Work from anywhere in the world for up to 4 weeks per year. * Vitality Health & Life Insurance.  * Pension scheme. * Enhanced parental leave. * Free Will & LPAs + discounts on other Octopus services. * Cycle to Work Scheme and access to the Electric Vehicle (EV) Salary Sacrifice Scheme. * Octopus Giving: we match any charitable fundraising that you do up to £500.  * Octopus Springboard: where we help our employees become fully-fledged entrepreneurs. * Dog friendly office. * Breakfast every day, snacks and wellness activities. We know that to be truly innovative, we need to have a diverse team around us. That is why Octopus Legacy is committed to creating an inclusive environment and is proud to be an equal opportunity employer.

Databricks

GAQ327R188 Mission Databricks’ Finance team is looking for an experienced and proactive global stock plan administrator to assist with the development and scaling of a world-class equity program. The successful candidate will work with the Senior Manager of Stock Administration and be responsible for hands-on, end-to-end administration of Datbricks’s global equity plans on Shareworks Private Market solution (including but not limited to options, RSUs and warrants). The ideal candidate will have at least 6 years of private and public company experience and be exceptionally organized, responsible, detail-oriented, and resourceful. Responsibilities: * Administer the company’s equity plans for all employees globally. * Work closely with the internal tax and payroll team regarding global plan management, including tax withholding, compliance, and related matters. * Process and manage all stock transactions for the global workforce and tax payments associated with each transaction. * Provide a superior level of customer service to employees, management, and others. * Support employee understanding of equity awards, and company programs, and policies by providing live and recorded presentations to new and existing employees. * Assist the Stock Admin Manager in working with inside and outside counsel to monitor global compliance developments for our global stock plan. * Perform data entry and manage daily and cyclical stock administration processes for grants, stock option exercises, terminations, and leaves using Shareworks private company platform. * Understand and have working knowledge and experience in the application of accounting rules associated with stock-based compensation (ASC-718). * Prepare monthly reconciliations of option grants, exercises, RSU releases, grant cancellations, and outstanding share balances. * Assist the Stock Admin Manager with global reporting requirements to ensure compliance with each jurisdiction’s rules and regulations. * Prepare custom reports and reconciliations to assist in the review of equity and transaction data. * Assist in providing supporting documents for internal/external SOX auditors and respond accurately, thoroughly, and timely to requests for data. * Perform other duties and ad hoc requests as requested. * Maintain an effective partnership with internal Legal, Finance, Tax, Payroll, and PeopleOps. Qualifications * 6+ years of relevant experience in the administration of global equity plans (ideally for both private and publicly traded U.S. companies). Bachelor’s degree required, CEP Level III, or equivalent certification preferred/ minimum of CEP Level I required. * Strong working knowledge of stock plans and various equity award types. * General understanding of equity taxation. * An expert in the use of Shareworks and Excel (pivot tables, V-lookups). * Track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR). * Demonstrated experience working directly with Shareworks and other major third-party equity software systems and brokerage firms. * Workday experience. * Demonstrated analytical abilities and Excel skills. About Databricks Databricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark™, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook. Benefits At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here. Our Commitment to Diversity and Inclusion At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics. Compliance If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.

IFRS Foundation

Reports to: Global HR Operations Director Location: London (with flexibility for US-aligned hours) Status: Fixed term contract till 31st December 2026, covering a period of parental leave.  Job purpose: The Interim HR Operations Specialist is responsible for driving high-quality HR service delivery across the employee lifecycle. Acting as a key point of contact, this role will provide first-line support for US-focused and global employee queries and manage non-complex employee relations cases in partnership with HR Business Partners (HRBPs). During this 6-month contract, the focus will be on operational excellence: leveraging systems (HiBob), managing end-to-end employee lifecycle processes, ensuring payroll and benefits alignment, and improving day-to-day service levels for colleagues. Principal accountabilities: Employee Query Resolution & Relations Support: * First-Line Support: Act as the first-line contact for employee and manager queries (specifically supporting the US workforce), ensuring timely, helpful, and high-quality resolution of day-to-day inquiries. * Employee Relations (ER): Manage and resolve non-complex employee relations cases, providing practical guidance to managers and escalating complex matters to HR Business Partners (HRBPs) where appropriate. * Stakeholder Collaboration: Partner closely with HRBPs to ensure a joined-up approach to supporting employees and operationalizing team changes. Policy Development & Operationalisation: * Lead the research, drafting, and regular review of global HR policies, ensuring they are market-competitive and aligned with the Foundation’s values. * Translate complex policies into clear, actionable Standard Operating Procedures (SOPs) and user-friendly guidance for HR, managers and employees. * Take ownership of the "operationalisation" phase of any new policy, ensuring all administrative workflows, system updates, and communication plans are executed to a high standard. US HR Operations & Compliance: * Act as the internal subject matter expert for US HR operations, ensuring all processes (onboarding, benefits, leave management, and terminations) comply with federal and state-specific labor laws (e.g., FLSA, FMLA, ADA). * Manage the operational nuances of a multi-state US workforce, ensuring payroll inputs and benefits administration are handled with precision. * Liaise with US-based legal counsel and benefits brokers to ensure the Foundation’s US offering remains compliant and effectively administered. Process Implementation & Improvement: * Identify inefficiencies in current HR workflows and lead process improvement initiatives to streamline delivery and reduce manual intervention. * Ensure that the HRIS (HiBob) is fully leveraged to automate policy-driven processes, maintaining high data integrity. * Establish "gold standard" execution for HR administrative cycles, ensuring the team delivers a seamless experience across the employee lifecycle. Operational Execution & Support: * Provide high-level operational support to the Global HR Operations Director on complex cases and large-scale HR initiatives. * Collaborate with HR Business Partners to ensure that operational processes support the specific needs of different business units. * Oversee the maintenance of employee records and templates, ensuring they reflect current policy and legal requirements. Collaboration and Communication: * Work closely with the Payroll and Finance teams to ensure that policy changes are accurately reflected in financial and compensation workflows. * Develop clear internal communications and training materials to help employees and managers understand and adopt new HR processes. * Serve as a key point of escalation for complex US-related operational queries. Qualifications: * Proven experience in an HR Operations role within a global organisation, with a strong track record in policy development. * Deep practical experience supporting US-based employees, with a strong understanding of US employment law, benefits, and compliance requirements. * Demonstrated experience in process mapping and implementing continuous improvement methodologies. * Exceptional writing skills, with the ability to draft clear, concise policies and procedural documentation. * Strong analytical skills with a high level of attention to detail and a "right first time" mindset. * Proficiency in HRIS platforms (experience with HiBob is a significant advantage). * Ability to manage multiple projects simultaneously in a fast-paced environment. Preferred Qualifications: * Professional HR certification (e.g., SHRM-CP/SCP, PHR, or CIPD Level 7). * Experience working in a mission-driven or international regulatory environment. * Experience in managing the operational aspects of US multi-state payroll and benefits. Application Closing Date: 7th August 2026 Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate.   About us At the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long-term financial stability in the global economy, we engage in challenging, meaningful work every day—across all our areas of expertise. If you share our passion for this mission, we want to hear from you. Diverse perspectives. International expertise. Working for our global organisation offers many benefits, including: * rewarding work that serves the public interest; * engagement with diverse international experts; * inclusive and collaborative teams; * intellectually challenging projects; * flexible working arrangements; * numerous areas of specialisation; and * opportunities for professional growth and development. Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work. #LI-MM1