COO Associate - Sydney

myhotel.team

DEINE AUFGABEN Du bist die rechte Hand unseres COO/CFO und die Schnittstelle zwischen Finance, Legal, People und dem Rest des Unternehmens. Wo Themen zwischen Bereichen liegen bleiben, greifst du sie ab und bringst sie zu Ende. * Du bist Schnittstelle zwischen COO/CFO und den Fachbereichen: Du übersetzt Entscheidungen in Aufgaben, verfolgst offene Punkte nach und sorgst dafür, dass nichts zwischen zwei Zuständigkeiten verschwindet. * Du bereitest Entscheidungsgrundlagen auf, die in Leitungsrunden landen: Analysen, Wettbewerbsvergleiche, Marktdaten  * Du ownst eigene Projekte end-to-end, quer durch Finance, Legal und People — und führst sie über die erste Hürde hinaus. * Du automatisierst und verbesserst Prozesse, die heute manuell und umständlich laufen.  * Du bereitest Meetings mit Gesellschaftern, Beirat und externen Partnern vor und hältst Ergebnisse und nächste Schritte nach. * Du bringst eigene Ideen ein — auch ungefragt. Wir suchen keine ausführende Hand, sondern jemanden, der über den Tellerrand denkt und Dinge anstößt. DEIN PROFIL * Du befindest dich idealerweise im Masterstudium — BWL, VWL, Wirtschaftsingenieurwesen, Wirtschaftsinformatik  * Du bringst erste einschlägige Praxiserfahrung mit: Praktika oder Werkstudententätigkeit in Beratung, Investment Banking, Venture Capital, Corporate Finance, einem Startup oder einer vergleichbaren Umgebung. * Du arbeitest sauber in Excel und baust Unterlagen, die man ohne mündliche Erklärung versteht. Viel wichtiger ist, dass du AI & KI-Tools in und auswendig beherrscht und stets am Puls der Zeit bist.  * Du bringst echten Startup-Drive mit: Du willst bauen, nicht verwalten, und du wirst schneller, wenn es eng wird, statt langsamer. * Du denkst über den Tellerrand — du siehst das Problem hinter der Aufgabe und schlägst eine Lösung vor, nach der niemand gefragt hat. * Du gehst mit vertraulichen Informationen souverän um.  * Du hältst Termine — und meldest dich früh, wenn du sie nicht hältst. * Sehr gutes Deutsch und Englisch. * 16 bis 20 Stunden pro Woche, mindestens für zwei Semester. Ein Pluspunkt, kein Muss: Erfahrung im Aufbau von Finanz- oder Reportingmodellen. Engagement in einer Gründungs- oder Investmentinitiative an deiner Hochschule. WARUM WIR? Wir sind das Technologieunternehmen, das den Gruppen- und Veranstaltungsverkauf in der Hotellerie neu denkt. Was heute über Posteingang, Excel und Telefon läuft, macht unsere Plattform Rocket zu einem durchgängigen, KI-gestützten Prozess — von der ersten Anfrage bis zum unterschriebenen Vertrag. Europäische Hotelgruppen führen ihren Gruppenverkauf bereits darüber. Das bedeutet für dich: Du arbeitest nicht trotz KI, sondern mit ihr. Wer bei uns anfängt, gibt Feedback, das in Produktentscheidungen einfließt — und versteht irgendwann, warum ein Prompt besser funktioniert als ein anderer. Und weil wir schnell wachsen, ist vieles bei uns noch im Entstehen. Manche Antwort lautet ehrlicherweise „das bauen wir gerade noch”. Genau darin liegt die Chance: Du triffst auf Freiräume statt auf fertige Strukturen, und was du hier aufbaust, trägt deine Handschrift. WAS WIR BIETEN * Arbeit mit echter KI-Technologie auf internationalem Niveau — nicht als Pilotprojekt, sondern als Geschäftsmodell. * Echter Gestaltungsspielraum. Deine Ideen landen nicht in einem Ideenbriefkasten, sondern in der nächsten Iteration. * Kurze Wege zur Geschäftsführung. Entscheidungen fallen in Tagen, nicht in Gremienschleifen. * Wachstum, das du mitgehst. Wir bauen gerade die nächste Unternehmensphase — mit Rollen, Verantwortung und Perspektiven, die es vor einem Jahr noch nicht gab. * Hauptarbeitsort Leipzig mit regelmäßiger Büropräsenz und flexiblem Homeoffice-Anteil. Hybride Modelle sind bei uns gelebte Praxis, nicht die Ausnahme. * Unbefristeter Vertrag, Vollzeit. * Leistungsprämien für nachweisbare Erfolge. * Mehrtägige Teamevents an Orten, die tatsächlich Spaß machen. SO LÄUFT UNSER BEWERBUNGSPROZESS 1. Intro-Interview — wir lernen uns kennen, du erfährst, wo wir stehen und wohin wir wollen. 2. Case Study oder Technical Study, je nach Rolle — ein echtes Problem aus unserem Alltag, das wir gemeinsam durchgehen. 3. Interview mit deiner künftigen Führungskraft und, je nach Position, mit unseren Gründern. Vom ersten Gespräch bis zur Entscheidung vergehen bei uns maximal vier Wochen. Und du hörst in jedem Fall von uns — auch dann, wenn es diesmal nicht passt.

Pemberton

Pemberton Asset Management is a leading European private credit manager. Built on more than a decade of experience and deep credit expertise, we provide innovative, cycle-tested private credit solutions for LPs and GPs. Pemberton’s extensive origination network of ten European offices, local market and sector expertise are core characteristics of Pemberton’s value proposition. A substantial investment team, a broad and independent credit function and rigorous credit analysis inform our investment approach. We are committed to advancing responsible investing in private credit and fostering long-term value through transparent partnerships. Pemberton manages USD $28.8bn in AuM and employs more than 200+ staff globally. (*As of 30th September 2025. Defined as capital committed since inception) Further information is available at www.pembertonam.com. Follow Pemberton on LinkedIn here. This position sits within Invensa, a joint venture established by Pemberton Asset Management and Santander Corporate & Investment Banking. Invensa operates as a dedicated platform focused on delivering inventory and supply chain finance solutions to corporates globally. Further information is available here: Invensa website [pembertonam.com] Level: Associate Functional Title: Associate, Strategic Operations Location: London About the Company At Invensa, we empower customers to rethink supply chains and financial strategies for a more resilient, efficient future. Our inventory and supply chain solutions boost cash flow, mitigate risk, and drive operational excellence, powered by proprietary technology and the expertise of Santander and Pemberton Asset Management. About the Role This role is focused on institutional strategy and corporate operations. Acting as a trusted partner to the COO, you will drive the delivery of the company’s strategy, build out the corporate infrastructure to scale the platform, and help operate the leadership cadence that keeps the business on track. Role Responsibilities * Partner with the COO to deliver the company’s strategy and lead priority strategic initiatives across the business. * Lead cross-functional programmes end-to-end, scoping, stakeholder alignment, delivery, and post-implementation review, across business, operations, and technology workstreams. * Partner with the Company Secretary and external corporate service providers to support the maintenance and expansion of the firm’s corporate structure across multiple jurisdictions and the operational and regulatory integrity of all subsidiaries and core governance policies. * Assist the COO with reporting to the Board, internal and external stakeholders to ensure the company remains compliant with applicable industry standards. * Work with the COO and Head of Risk to operate and evolve the operational risk and controls framework. * Manage relationships with external vendors such as corporate service providers, tax and accounting advisors, and law firms, and optimise procurement cycles to ensure service levels are aligned with rapid growth and cost-efficiency targets. * Partner with Finance on the annual, quarterly, and monthly plans, business reviews, and KPI reporting. * Deploy AI, agentic workflows, and process improvements to eliminate operational friction and enhance processes. * Support the deal team operationally, including maintaining the transaction pipeline in the CRM and contributing to operational risk assessments for business approval. Compliance and ESG Responsibilities In performing regulated and unregulated activities for the firm the person will follow the Individual Conduct rules: · Act with integrity · Act with due care, skill and diligence · Open and cooperative with the FCA, the PRA and other regulators · Pay due regard to the interests of customers and treat them fairly · Observe proper standards of market conduct Work Experience and Qualifications * 5+ years’ experience at a top-tier strategy consultancy (McKinsey, Bain, BCG, or equivalent), investment bank, or in a prior Chief of Staff, Strategy & Operations, or Business Operations role at an institutionally-backed financial services or high-growth firm. MBA or relevant professional qualification (e.g. CFA) welcomed but not required. * Detail oriented with demonstrable track record of managing complex engagements or programmes involving multiple internal and external stakeholders, tight deadlines, and multiple technical workstreams. * Exhibit institutional rigour through previous experience working with Company Secretaries and external corporate service providers to maintain corporate policies, procedures, and subsidiary frameworks within a multi-jurisdictional environment. * Experience scoping process improvements and digital workflows and working with technology or product teams on implementation, from requirements through rollout, including translating complex business needs into technical workflows. * Familiarity with financial services products and transactions, ideally trade, supply-chain or inventory finance, structured credit, or working capital solutions, sufficient to engage with the deal team. * Active user of AI tooling in a professional context, with demonstrable interest in applying AI and agentic workflows to operational processes. Culture (Supporting, Growing, Thriving) · Innovative · Committed · Client-Focused · Collaborative · Entrepreneurial · High-Performing · Respectful · Supportive The duties and responsibilities described here are not exhaustive; additional assignments may be required. Duties and responsibilities may be changed at any time, with or without notice, at Pemberton’s sole discretion. Pemberton is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, national origin, ancestry, citizenship status, marital or civil partnership status, pregnancy or maternity, veteran or military status, genetic information, or any other characteristic protected by applicable law. We value diversity and are dedicated to creating an inclusive environment for all employees. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, transfer, termination, compensation, benefits, training, and development. Pemberton is also committed to making reasonable adjustments to accommodate the needs of disabled employees and applicants. All employees, managers, and those involved in recruitment or employment decisions are required to comply with this policy. If you need a reasonable accommodation to complete your application, please contact People and Performance at careers@pembertonam.com Depending on the position, you may be required to obtain certain regulatory licenses/certification if you are in a client facing role and/or if you are engaged in the following non exhaustive list: * Attending client meetings where you are discussing products and/or and client questions; and * Marketing funds to clients. Note: Please speak with your Pemberton Recruiting contact with any questions. To submit your application please complete the application form via 'Apply for this Job' below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click 'Submit Application' at the bottom of the application form.

Apollo Research

Apollo Research is an AI safety organisation that works on the detection of scheming (e.g. building evaluations), the science of scheming (e.g. model organisms), and scheming mitigations (e.g. anti-scheming, and control). We closely work with multiple frontier AI companies.  At Apollo, we aim for a culture that emphasizes truth-seeking, being goal-oriented, giving and receiving constructive feedback, and being friendly and helpful. If you’re interested in more details about what it’s like working at Apollo, you can find more information here. We're a team of ~35 in London/Europe, starting a new office in San Francisco and we're growing fast.  What this role covers As we grow, I'm building out the People Ops function and looking for someone to join starting Q3 2026. This is a generalist role with a focus on People Ops: hiring, HR systems and overall process improvement. Particularly, you'd have autonomy to shape our talent outreach strategy through e.g. events, hackathons, conferences and our employer branding. This will extend into creating the best onboarding experience. There is an ambitious target to grow the team by at least 50% and this role will be a key driver of that. As a lean team, there also a ambitious AI enablement thread where we think hard about how to use tools and systems well. You'll be expected to use AI to move faster and reduce manual overhead.  This role will involve a lot of relationship building, a genuine care and appreciation for candidates and their experience. You'll be interacting and closely supporting a technical workforce of researchers and engineers.  Who I'm looking for 2+ years of experience in HR, recruiting, operations, or adjacent work or someone earlier in their career who has run something significant for example, a student society or large events. You'd need a track record of having to figure things out without a playbook. You'd need to be comfortable operating in a face-paced environment with autonomy and judgment, without perfect information. You are comfortable using AI tools and use them to draft, summarise, research, and automate.  Strong candidates may come from a high-performing tech start ups, scale ups or consultancy firms. London-based strongly preferred. There is flexible working hours and wfh arrangements.   What's on offer The intent is for the right person to move into a larger scope and take on more complex, cross-jurisdictional projects (UK, US, Europe) over time. You'd be working directly with me and the rest of the Ops team consisting of (COO, Senior Finance Manager, Operation Generalist) across everything.   This role offers market competitive salary of £50.000- £60,000 and competitive benefits (unlimited vacation, lunch and dinner provided, private medical insurance, paid work trips, retreats, conferences, $1,000 development budget etc.)  How to register interest If this sounds like you or someone you know please share a CV and share relevant work samples/links. I'd reach out directly when a strong fit emerges.