Purchasing Assistant - Soho House Tokyo

Soho House

The Role… Reporting to the Junior Buyer and Product Developer, the Buying Admin Assistant will play a key supporting role in the purchasing and product development strategy for Soho Home, bringing bespoke products to the retail marketplace. As Buying Admin Assistant for Soho Home, you will support the team to optimize all key functions across the buying and product development department, to ensure each brief is executed to a high standard and hits all KPI’s. Main Duties… * Provide administrative support to the Buying & Product Development department * Manage all administrative tasks along the critical path and product lifecycle * Maintain an awareness of the development critical path, supporting the team to ensure key calendar milestone are always met * Ensure key product information across all internal platforms is up to date and accurate * Update and maintain the seasonal development tracker, ensuring all key data throughout development is input * Support in the department trade preparation * Assist in compiling competitive analysis reports and other preparations required for seasonal sign-off meetings * Assist in all preparations required for prototype and finalisation meetings – Presentation boards, range management documents, and physical set up of the showroom space. Oversee all logistical elements to ensure samples are on time and in place for key meetings. * Take responsibility of all sample requests and shipments in line with department demands, liaising with suppliers as required * Manage samples across all sites (office, warehouse, showroom). Ensuring all samples are readily available and accessible * Ensure approved samples are passed to the Creative team in a timely manner for photography * Create sample SKUs and labels for all development and photography samples as required * Via the supply base, request and record all Product Specification Sheets, accurately copying the data to all internal platforms * Proactively manage customer service queries to drive the best resolution * Coordinate and manage sample sales with the wider Buying and Product Development team as and when required What We Are Looking For.. * An excellent communicator both written and verbally, with strong interpersonal skills * Naturally collaborative * A creative problem-solver, innately curious with the confidence to challenge current practices and prompt positive change * Strong organisational skills with an emphasis on attention to detail and accuracy * Results-orientated * Upholds a mature and professional demeanour at all times * Enjoys working in a changing environment, able to demonstrate agility when responding to industry trends and evolving demands as Soho Home expands into new markets * Excellent time management skills * Ability to keep calm under pressure, always retaining a friendly and positive can-do attitude * Some product development and commercial buying experience preferred but not essential Benefits… Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career. * Soho Friends Membership * 50% off Food & Drink, 7 days a week * Staff Room Rates * Private Health and Dental Care * Weekly Pay * Life Assurance * Up to 50% Staff Discount on Cowshed & Soho Home * In Office Dog Policy on Fridays * Season Ticket Loan * Christmas Office Closure * In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice. * Free Counselling Sessions * Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate. * Continuous training to develop yourself personally and professionally * Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more * Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.

Soho House

Soho Farmhouse Ibiza… Set in a working olive grove, Farmhouse Ibiza brings all the things we love about Soho Farmhouse in Oxfordshire to members living and visiting the White Island including bedrooms, an outdoor pool, a holistic wellness experience with a gym, yoga deck and treatment rooms and an organic kitchen garden restaurant and bar. The Role.. As Assistant Restaurant Manager, you are an ambassador for the brand with a detailed knowledge of the Soho House Group and its concept including all menus and food offerings. Demonstrating a professional approach towards our Managers, employees and guests, you are responsible for the day-to-day management of the club, any associated events in the club and including the member and guest experience. Keeping up to date with food/dining trends throughout the World, whilst ensure that the entire Club team display a ‘can do’ attitude in alignment with Soho Farmhouse Ibiza values. Main Duties and Responsibilities.. * Work hand in hand with Club Manager * Promote Soho House and its concept, whilst achieving the highest member and guest satisfaction * Be visible on the floor and engaging with the members gaining feedback and noting any comments through the reporting channels and directly to the kitchen and front of house team * Ensuring that members and guests have a great experience and resolving any issues before they depart * Provide support directly to the team on the floor including (but not limited to) * Leading by example with a hands-on approach, setting an energetic pace and standards * Daily assignments of responsibilities to all the team * Organization and control of mise en place * Daily staff briefings including comprehensive information on members and guests and any other relevant information * Showing leadership thorough thoughtful decision making * Ensuring the team are handling and reporting any negative feedback to allow it to be addressed immediately * Taking immediate corrective action when any incidents occur * Ordering and purchasing of products for the Club * Manage and operate the POS system and ensure all items are updated as necessary * Contact person for all staff for any requests and problems and being responsible and pro-active in problem solving * To ensure that the club team is appropriately groomed and wearing the correct uniform in accordance with site and company standards * Ensure the menus are updated monthly and are correct at time of printing, adhere to GM’s and Club Manager deadlines for menu printing * Coordinate tasks and work with other departments to ensure that the department runs efficiently * Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees * Ensure employee compliance with company standards and policies and external regulations * Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job * Assign and ensure work tasks are completed on time and that they meet appropriate quality standards * Maintain the highest level of appearance at all times P&D Responsibilities.. * Prepare and monitor rotas for the club staff and reduce unnecessary overtime – work efficiently * Manage the Annual leave responsibly ensuring that employees take their entitlement within the year * Ensure working hours are logged (daily/weekly) for accurate payroll purposes for all departments you are responsible for * Identify recruitment needs in line with company and statutory requirements and in partnership with P&D, recruit a team that meet and exceed customer service standards * Communicate via regular team meetings, one to one job chats and training sessions * Carry out regular performance reviews, provide feedback and coaching to direct reports as per the P&D guidelines - adhering to deadlines * Deal with poor performance through job chats and where necessary, facilitate disciplinary processes according to Soho House procedures * Participate and lead internal trainings and attend external trainings where necessary * Train and develop the team to deliver to Soho standards and exceed customer’s expectations * Produce an in-depth training plan for your department to drive sales and profits; liaising with P&D Manager to ensure all training goals and objectives are being met Finance and Economy.. * Report cash takings accurately on a daily basis ensuring adherence to company policies * Maintain costs and wage margins within budget * Inspire, lead and motivate the team to produce drinks to specification to control/achieve profitability * Be proactive in the opportunity of improving profitability within the department at all levels (i.e. through controlling wastage, being responsible for the economy of all utilities and resources) Health & Safety.. * Adhere to food safety and handling policies and procedures such as First In-First Out (FIFO) and Cold Chain compliance, across all food related departments or areas * Ensure daily fridge temperature records and food labelling are maintained and up to date at all times * Maintain the highest level of health and hygiene standards and respect HACCP * Ensure personal hygiene requirements are adhered to * Ensures good safety practices of employees and guests, assisting in the maintenance of proper emergency and security procedures and that all the team are aware of their Health and Safety responsibilities * Ensure that any accidents of colleagues, Members, Guests and Visitors are reported immediately to the appropriate people * Ensure the team wears appropriate protective clothing when necessary Profile.. * Previous experience as an Assistant Food & Beverage Manager or in a similar role within a hotel or a high-volume restaurant. * Proficiency in restaurant management systems such as OpenTable and Micros. * Strong numerical and analytical skills. * Excellent communication and interpersonal skills. * Proven leadership abilities, with the capacity to motivate and unite teams. * Flexibility to work during operational hours, including evenings, weekends, and school holidays. * A degree or diploma in Hospitality Management or a related field is an advantage. * Professional proficiency in both Spanish and English is required. Benefits.. Soho House offers competitive compensation packages for the Assistant Club Manager that feature global benefits and perks. We offer training to develop the technical and managerial skills necessary to grow your career. * Nutritious meals whilst on shift * Continuous training to develop yourself personally and professionally Who We Are.. We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact. http://www.sohohouse.com/careers . We’d love you to come on board as our next Assistant Club Manager! We don't provide accomodation

Soho House

The Role… As Assistant Restaurant Manager, you are an ambassador for the brand with a detailed knowledge of the Soho House Group and its concept including all menus and food offerings. Demonstrating a professional approach towards our Managers, employees and guests, you are responsible for the day-to-day management of the club, any associated events in the club and including the member and guest experience. Keeping up to date with food/dining trends throughout the World, whilst ensure that the entire Club team display a ‘can do’ attitude in alignment with The Soho House Paris Values.   Main Duties and Responsibilities * Work hand in hand with Restaurant Manager ("Club Manager") * Promote Soho House and its concept, whilst achieving the highest member and guest satisfaction * Be visible on the floor and engaging with the members gaining feedback and noting any comments through the reporting channels and directly to the kitchen and front of house team * Ensuring that members and guests have a great experience and resolving any issues before they depart * Provide support directly to the team on the floor including (but not limited to): * Leading by example with a hands-on approach, setting an energetic pace and standards * Daily assignments of responsibilities to all the team * Organization and control of mise en place * Daily staff briefings including comprehensive information on members and guests and any other relevant information * Showing leadership thorough thoughtful decision making * Ensuring the team are handling and reporting any negative feedback to allow it to be addressed immediately * Taking immediate corrective action when any incidents occur * Ordering and purchasing of products for the Club * Manage and operate the POS system and ensure all items are updated as necessary * Contact person for all staff for any requests and problems and being responsible and pro-active in problem solving * To ensure that the club team is appropriately groomed and wearing the correct uniform in accordance with site and company standards * Ensure the menus are updated monthly and are correct at time of printing, adhere to GM’s and Club Manager deadlines for menu printing * Coordinate tasks and work with other departments to ensure that the department runs efficiently * Print, organize, and separate various necessary documents, summarize relevant information, and distribute information to appropriate employees * Ensure employee compliance with company standards and policies and external regulations * Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job * Assign and ensure work tasks are completed on time and that they meet appropriate quality standards * Maintain the highest level of appearance at all times   P&D Responsibilities * Prepare and monitor rotas for the club staff and reduce unnecessary overtime – work efficiently * Manage the Annual leave responsibly ensuring that employees take their entitlement within the year * Ensure working hours are logged (daily/weekly) for accurate payroll purposes for all departments you are responsible for * Identify recruitment needs in line with company and statutory requirements and in partnership with P&D, recruit a team that meet and exceed customer service standards * Communicate via regular team meetings, one to one job chats and training sessions * Carry out regular performance reviews, provide feedback and coaching to direct reports as per the P&D guidelines - adhering to deadlines * Deal with poor performance through job chats and where necessary, facilitate disciplinary processes according to Soho House procedures * Participate and lead internal trainings and attend external trainings where necessary * Train and develop the team to deliver to Soho standards and exceed customer’s expectations * Produce an in-depth training plan for your department to drive sales and profits; liaising with P&D Manager to ensure all training goals and objectives are being met   Finance and Economy * Report cash takings accurately on a daily basis ensuring adherence to company policies * Maintain costs and wage margins within budget * Inspire, lead and motivate the team to produce drinks to specification to control/achieve profitability * Be proactive in the opportunity of improving profitability within the department at all levels (i.e. through controlling wastage, being responsible for the economy of all utilities and resources)   Health & Safety * Adhere to food safety and handling policies and procedures such as First In-First Out (FIFO) and Cold Chain compliance, across all food related departments or areas * Ensure daily fridge temperature records and food labelling are maintained and up to date at all times * Maintain the highest level of health and hygiene standards and respect HACCP * Ensure personal hygiene requirements are adhered to * Ensures good safety practices of employees and guests, assisting in the maintenance of proper emergency and security procedures and that all the team are aware of their Health and Safety responsibilities * Ensure that any accidents of colleagues, Members, Guests and Visitors are reported immediately to the appropriate people * Ensure the team wears appropriate protective clothing when necessary   Profil : * Avoir déjà travaillé en tant qu’Assistant(e) Responsable de la Restauration ou rôle similaire au sein d’un hôtel ou d'un restaurant réalisant du volume * Avoir de l’aisance avec les logiciels de management tels que : OpenTable, Micros * Avoir de l’aisance avec les chiffres * Être un bon communiquant et avoir de l’aisance relationnelle * Faire preuve de leadership auprès des équipes, les fédérer * Avoir la capacité de travailler durant les horaires d’ouvertures (soirs, weekends, vacances scolaires) * Un diplôme en hôtellerie et restauration est un plus * Maitrise du français et de l'anglais professionnel obligatoire   Avantages : * Journée en continu (sans coupure) * Poste Cadre forfait 218 jours * Service de taxi Bolt à partir de minuit et demi (cagnotte mensuelle de 240€ à 320€) * Cafétéria en interne avec repas à disposition * Membership EveryHouses (nuit à prix préférentiel, 50% de réduction sur l’addition…) * Prime d'ancienneté * Uniforme fourni * Remboursement du titre de transport (50%) * Mutuelle d'entreprise avec options disponibles * Cours de sport et de bien-être collectifs (running, yoga, boxe, HIT...) * Projection de film mensuelle au Cabaret et diverses activités sociales (tournois de pingpong, afterwork…) * Programme de formations et opportunités de développement de carrière * Tarifs préférentiels sur les produits Cowshed et Soho Home * Avantages de la House