Hitachi Energy Sweden AB · Västerås
Assistant
The opportunity Do you thrive in a role where structure, service, and coordination help teams perform at their best? Are you someone who enjoys supporting other...
The opportunity
Do you thrive in a role where structure, service, and coordination help teams perform at their best? Are you someone who enjoys supporting others, keeping track of many moving parts, and ensuring everything runs smoothly behind the scenes? Then this could be your next opportunity.
We are now looking for an experienced and proactive Assistant to support the Service organization within Power Quality in Västerås. While belonging to the Service function, the role also provides administrative and coordination support to several smaller teams and functions across the organization.
In this role, you will act as a trusted point of contact for managers, employees, consultants, and external stakeholders, playing a key role in enabling efficient daily operations. A significant part of the assignment is to provide close support to the Service Manager, including calendar management, travel and expense administration, meeting and workshop coordination, and various executive support activities in both a local and global context.
You will be involved in a wide range of administrative and coordination activities, acting as a central link between people, processes, and systems. The role requires a high degree of structure, professionalism, and the ability to manage multiple priorities while maintaining excellent service and confidentiality.
We offer you a varied and responsible role in a collaborative environment, with close interaction across the organization and great opportunities to grow both personally and professionally.
We are interested to learn more about you and what you can contribute with—so don't hesitate to apply even if you don't meet all requirements.
Your responsibilities
Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in both local and global environments
Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution
Support several smaller functions and departments with administrative and operational coordination, while being organizationally part of the Service team
Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes
Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions
Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support
Maintain departmental administration, including distribution lists, organization charts, internal communication channels, and documentation
Act as a key contact for workplace coordination, facility-related matters, PPE/workwear administration, and continuous improvement of administrative processes
Your background
Experience in an administrative, assistant, executive assistant, or coordination role
Demonstrated ability to support managers, teams, and stakeholders in a structured and service-oriented manner
Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
High level of integrity, professionalism, and discretion when handling confidential information
Good knowledge of Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Teams
Experience working with systems such as Concur, Ariba, ServiceNow, VIM, or similar is considered an advantage
Fluent in Swedish and English, both written and spoken
Experience from an international, project-driven, or matrix organization is considered an advantage
Who you are
Structured and detail-oriented, with the ability to create clarity and maintain order
Service-minded and collaborative, with a genuine interest in supporting others
Proactive and solution-oriented, taking initiative and driving activities forward
Flexible and adaptable, with the ability to manage changing priorities
Professional and trustworthy, comfortable working closely with managers and senior stakeholders
Strong communicator who builds positive relationships across teams and functions
Curious and improvement-driven, always looking for smarter and more efficient ways of working
Reliable and accountable, taking ownership of responsibilities and delivering with quality
What we offer
Collective agreement
Flexible working time
Health care and wellness allowance
Fantastic career possibilities within Hitachi Energy both within Sweden and globally
Mentor to support you throughout onboard phase
Various trainings and education supporting employee development
Diversified company with over 70+ nationalities working in Sweden
Supplementary compensation for parental leave
Employee Benefit Portal with thousands of discounts and perks
More benefits could be connected to this specific role
More about us
Are you ready for an exciting new challenge? Does the above description sound like you? Welcome to apply!
Union representatives - Sveriges Ingenjörer: Nawzad Rashid, +46 (10) 7389148; Unionen: Karin Ulvemark, +46 107-38 51 42; Ledarna: Frank Hollstedt, +46 107-38 70 43.
All other questions should be directed to Talent Partner Malin Johansson, malin.johansson@hitachienergy.com
Due to summer vacations, the screening and selection process will begin in mid-August. Thank you for your understanding and patience during this period.
Role
Assistant
Category
Administration, ekonomi, juridik
Location
Published
July 27
Deadline
January 22
Source