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Your commute settings are active, but since Skåne is outside your commuting range, we are showing all 8486 open positions matching keyword "Administrative" in the region, sorted by compatibility score (best commute and salary first).
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Malmö•Heltid•Posted: Jul 7•Deadline: Aug 1
Organizational setting The World Maritime University (WMU) was founded in 1983 within the framework of the International Maritime Organization (IMO), a specialized agency of the United Nations, as its premier centre of excellence for maritime postgraduate education, research, and capacity development. The University offers unique postgraduate programmes, conducts wide-ranging research in maritime and ocean-related studies, and advances maritime capacity development in line with the UN Sustainable Development Goals. The WMU-Sasakawa Global Ocean Institute (GOI) has been established within the framework of the WMU. It is a world-leading center of excellence for ocean research, dialogue, capacity building and policy support in meeting ocean obligations, addressing existing and emerging challenges, and seizing the opportunities inherent in contemporary ocean governance and the 2015 sustainable development commitments. GOI initiatives are supported by The Nippon Foundation of Japan, Sweden, Germany, Canada, the European Commission and the City of Malmö. Please read more on our page: https://www.wmu.se/goi Main Purpose The Administrative Assistant reports to the Programme and Operations Manager, cooperates closely with the Director of the WMU-Sasakawa Global Ocean Institute and the Senior Administrative Assistant (GOI), and provides administrative and secretarial support to the Institute. Application Applicants must apply online through the University’s website. https://careers.wmu.se/jobs/8029509-administrative-assistant-wmu-sasakawa-global-ocean-institute This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited. Deadline for Applications: 31 July 2026.
Administrative AssistantAdministrationSecretarial Support
Helsingborg•Heltid•Posted: Jun 19•Deadline: Jul 20
Vi söker nu en administrativ assistent som kommer få en varierad arbetsdag och vara behjälplig till flera arbetsuppgifter och kan flyttande engelska och dels Urdu språk. Om du är en person som är nyfiken och vill få en bred erfarenhet så är detta rätt roll för dig. Om rollen Du kommer att arbeta hos våra kända klienter som arbetar internationellt. Bolagen har interntionell bakgrund då måste du vara bredd på att arbeta i distans . Som administrativ assistent så blir din främsta uppgift att hjälpa vår kund med dataregistrering och avstämningar enligt instruktioner samt Kvalitets- och uppdatera kundbas register. Kommunikation förmåga är en av de viktigaste punkter där du som medarbetare måste känna till att leverera kvalitet säkra arbete. Arbetsuppgifter: • Hjälpa klient med dataregistrering och avstämningar enligt instruktioner. • Sortering och hantering av sekretess dokument. • Sköta rapportering till branschorganisationer och internationella kunder i Europa • Arbeta med utställning bokningar. • Vara behjälplig med dokumentation vid anbudsförfarande. • Möjligheter finns att utveckla rollen inom kalkylering och och uppdatering av vårt kunderavtal samt kvalite uppföljning av deras varumärke. Vi söker dig som: Har tidigare erfarenhet av administrativa arbetsuppgifter, har sinne för administration eller kvalite uppföljning av varor, har god stilistisk förmåga då resor mellan våra kunder kontor kan förekomma. Det är ett krav på att du kan engelska flyttande Vi söker även heltid anställd/deltid både för denna rollen.
Övriga kontorsassistenter och sekreterare
Boden•Heltid•Posted: Apr 24•Deadline: Oct 1
🧾 Administrative Manager (Head of Administration) TUSA Energi AB is expanding its project organization for a major industrial construction and installation project. We are now recruiting an experienced Administrative Manager to take overall responsibility for administrative operations and support functions at our project site in Boden, Sweden. Work duties Lead and manage day-to-day administrative operations on site Take overall responsibility for planning, coordination, and execution of administrative processes Manage administrative staff and ensure efficient support to project teams Oversee HR administration, personnel coordination, and employee services Ensure proper document management, reporting, and archiving systems Coordinate logistics services including accommodation, transportation, and site facilities Support project management with reporting, planning, and internal coordination Ensure compliance with company policies and Swedish administrative regulations Monitor administrative performance and implement improvements where needed Act as the main contact point for administrative matters towards management and stakeholders Qualifications University degree in business administration, management, or a related field Proven experience managing administrative teams and support functions Strong knowledge of administrative processes, reporting, and coordination Experience working in international and multicultural environments Strong leadership, organizational, and communication skills Ability to manage multiple tasks and stakeholders in a dynamic environment English required Turkish and/or Swedish are considered strong advantages Employment Conditions & Benefits Full-time employment: 40 hours per week Saturday work may be required depending on project needs Overtime is compensated according to Swedish labor law and applicable agreements Camp accommodation provided: private room with bathroom and kitchen access Three meals per day provided by employer Internal transport between camp and worksite included Employment follows all applicable Swedish labor laws, including work environment and safety regulations Mandatory workplace insurances according to Swedish requirements Personal protective equipment (PPE) provided where applicable ID06 registration arranged and paid by employer Mandatory safety training included Salary is offered at a competitive market level for this type of administrative management role. All required workplace insurances are included and aligned with Swedish industry standards and union-based protections for comparable positions. Workplace Project site located in Boden, Sweden. How to apply Send your CV and certificates to: info@tusaenergi.se
Administrative ManagerProject AdministrationHR-administration
Göteborg•Posted: Apr 20•Deadline: Oct 18
We are looking for a Business Assistant for a global company in Gothenburg. Start is ASAP, 1 year limited contract to begin with, possibility of extension after that. This role is 100% onsite in Gothenburg. What you’ll do In this role you will work closely with the Head of Software Factory & Enablers and the management team, supporting business-related items to streamline the daily work. Your duties will vary depending on needs, but the focus will primarily be administration, coordination, communication and support of business execution. This includes Taking the lead and making sure the days and meetings are planned as effectively as possible. Support internal communication and act as an interface between internal and external business relations through handling managers’ e-mail, calendar coordination, agendas, meeting minutes, townhall- and presentation material. Plan and coordinate people management, meetings, visits and events, ordering and invoicing, and other administrative tasks that are within the administrative base scope. Drive and develop administrative effectiveness to support the Software Factory & Enablers’ management team. As business assistant you will be expected to drive, contribute and be able to influence others to make things happen. In addition, you will actively participate and contribute in the Software Engineering assistants’ network. You will be in a great position where you will learn and understand the high-level business in first row. What you’ll bring You are used to working in a high pace and fast changing business, which gives you additional drive and stimulates your sense of urgency, creativity, and curiosity. You are efficient, transparent, structured and confident in your communication with stakeholders at all levels. You have an ability to build trust, independently seek solutions to challenges and proactively plan and prioritize. We also see that you: Have experience as a business assistant or similar supportive role. Have a pro-active and service-minded mindset. Are fluent in English in both verbal and written form. Have a driver’s license. Are proficient in all Microsoft 365 applications and Confluence. This is a full-time consultant position in Gothenburg through Incluso. Start is ASAP, 1 year limited contract to begin with, with possibility of extension after that. This role is 100% onsite in Gothenburg. Please submit your CV as soon as possible since we will review the applications on an on-going basis. For more information about this role, please contact Marianne Nilsson recruiter at Incluso.
Business AssistantAdministrationStakeholder Management
Finspång•Posted: Feb 9•Deadline: Aug 8
📍 Finspång | ⏳ Heltid | 💼 Konsultuppdrag 📅 Uppdragsperiod: 2 mars 2026 – 30 september 2027 Vill du ha en central roll där du får stötta team, skapa struktur och få vardagen att flyta smidigt? Trivs du med variation, många kontaktytor och att vara den som får saker att hända? Då kan det här vara helt rätt uppdrag för dig ✨ Om rollen I rollen som Team Assistant arbetar du nära chefer och medarbetare i en internationell miljö. Du ansvarar för daglig administrativ support och är en viktig kugge i att teamets arbete fungerar effektivt – både operativt och kommunikativt. Dina arbetsuppgifter 🗂️ Koordinera möten, event och teamaktiviteter 📊 Ta fram presentationer och dokument i PowerPoint och Word 📣 Stötta intern kommunikation via digitala kanaler 👋 Hantera onboarding och offboarding av medarbetare 🛒 Lägga beställningar och koordinera IT-utrustning och systemaccesser ✈️ Hjälpa till med resor och reseräkningar 🔥 Bidra till ordning, struktur och förbättrade arbetssätt Vem är du? ✔️ Strukturerad, serviceinriktad och självgående ✔️ Van att hantera flera uppgifter parallellt ✔️ Kommunikativ och trygg i kontakten med många olika roller ✔️ Bekväm med digitala verktyg och ny teknik ✔️ Talar och skriver engelska obehindrat 👉 Ett perfekt uppdrag för dig som gillar administration, samarbete och att göra skillnad i det dagliga arbetet. Sway Sourcing är en innovativ rekryteringspartner som specialiserar sig på att matcha rätt talang med rätt företag – snabbt och effektivt. Vårt huvudfokus ligger inom Ekonomi, Administration, HR, Marknad och IT, men vi har även den breda expertis och flexibilitet som krävs för att leverera skräddarsydda rekryteringslösningar inom alla branscher. Trots att vi är en relativt ny aktör har vi redan byggt förtroende hos många av Sveriges största företag och arbetar både nationellt och internationellt. Med baser i Sverige och Spanien erbjuder vi en unik kombination av lokal expertis och global räckvidd. Vårt starka nätverk och djupa branschinsikter gör oss till en självklar partner för företag som vill ligga steget före i sin rekrytering.
Övriga kontorsassistenter och sekreterare
Not specified•Heltid•Posted: Jul 17•Deadline: Aug 13
What you'll do: You will provide expert legal advice on international administrative law and personnel matters, supporting the development and application of CERN's internal legal framework, HR policies and procedures, while contributing to the fair and effective resolution of internal disputes and disciplinary matters. Your responsibilities: - Play a key role in working groups for the review of internal legislation. - Draft internal legislation and related amendments. - Provide legal advice to the HR Management and other stakeholders on the application of the Staff Rules and- Regulations and related documents, HR policy matters and procedures and in internal disputes and disciplinary proceedings. - Handle cases on behalf of the Organization before CERN's internal dispute resolution and advisory boards. - Perform legal research and analysis for the preparation of legal opinions, internal memoranda or official correspondence. Still here? Let's make a quick check about: Your profile: - Demonstrated experience as a legal adviser in an intergovernmental organisation, practicing international administrative law. - Master's Degree or equivalent relevant experience in the field of law, international public or administrative law or a related field. Your skills: - Knowledge of International Administrative Law (law of the International Civil Service). - Drafting and writing of official documents: (official legal documents). - Knowledge of administrative rules and procedures: specific to International Organisations. - Knowledge of Employment Law or Civil Service Law would be an asset. - Builds and maintains constructive and effective work relationships. - Adapts quickly and resourcefully to shifting priorities and requirements. - Demonstrates a pro-active approach to resolving differences; addresses issues of conflict constructively. - Takes initiative beyond regular tasks and makes things happen. - Identifies, defines and assesses problems, takes action to address them. - Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to draft texts for publications and/or official communications and to make oral presentations in both languages.
Legal CounselInternational Administrative LawEmployment Law
Not specified•Heltid•Posted: Jun 29•Deadline: Jul 30
SEKROND AB provides services in the form of Technology Consulting and Outsourcing, Management Consulting, Product development and other similar activities in ICT, Telecommunications, Financial, Renewable/Non-renewable Energy spheres as well as Sales, marketing and maintenance of ICT software and hardware to clients. For our expansion drive to Europe and Asia,we are hiring energetic and solution driven candidates for the following positions: Market Research/Business Analysts Sales and Marketing Assistants Purchasing and Logistics assistants Project Managers/Digital Transformation Managers Customer Service Personnel Qualifications and Expertise Desired Bachelor or Master Degree in Business,Social Sciences,Logistics, Transport management or relevant education or work experience. Good knowledge of IT processes and service management. Proficiency in driving cost optimizations and efficiencies for procured services, streamlining sourcing/procurement processes, demand management and inventory management with ERP systems (e.g. SAP). Proficiency in commercial negotiations with partners/suppliers, review of commercial agreements/SLAs, project management and management of RFIs/RFQs. Proficiency in purchasing strategies, Import/Export compliance reporting, customer and market research, supplier selection and screening using QDCFTSR (Quality, Delivery, Cost, Features, Technology, Sustainability, Risk Management, and Relationship objectives) and EU legal frameworks such as Supply Chain Due Diligence Act (LkSG), CBAM, CSDDD and other global requirements for ESG Compliance. Good communication skills in English and Swedish. Mandarin skills would be an added advantage. For Customer Service Personnel - Good negotiation skills in Spanish or French or German and 1 Nordic Language (Swedish, Danish and Norwegian) Strong Business acumen and interest in Data analytics using AI / Machine Learning techniques. Experience in Logistics and Supply Chain or equivalent training. Team player. Working knowledge of ITILv3 lifecycle methodology. For Project Managers - PMP, PRINCE2, Agile PM or Certified Scrum Certification or equivalent training is desired. Also working knowledge of Agile Software Development is desired. Kindly send your resumes to info@sekrond.com. Kindly quote SEKROICT2026-Business as reference in the applications. Öppen för alla Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.
Business AnalystProject ManagerSupply Chain
Stockholm•Heltid•Posted: Jul 1•Deadline: Aug 11
Reports to: Advancement Director Purpose: The Admissions Coordinator plays a key role in creating an outstanding first impression of Stockholm International School. As the primary point of contact for many prospective families, the Admissions Coordinator provides a welcoming, responsive and professional admissions experience, guiding families from initial enquiry through to enrolment. Working closely with colleagues across the school, the role coordinates the day-to-day admissions process, ensuring enquiries and applications are managed efficiently, accurately and with exceptional attention to detail. The Admissions Coordinator contributes to the school's enrolment objectives by delivering a consistently high standard of customer service while maintaining accurate admissions records and supporting the smooth operation of the admissions function. Key areas of responsibility Family experience Act as the primary point of contact for assigned prospective families throughout the admissions process. Build positive, professional relationships with families, providing timely, accurate and personalised support. Conduct school tours and present the school in a warm, engaging and professional manner. Respond to enquiries promptly and ensure every interaction reflects the school's values and commitment to exceptional service. Admissions coordination Coordinate enquiries and applications from initial enquiry through to enrolment. Ensure applications are complete and all required documentation has been received. Coordinate admissions assessments and liaise with relevant academic colleagues throughout the review process. Communicate admissions decisions and next steps to families following established school procedures. Support enrolment activities to ensure a smooth transition for new students and their families. Admissions systems and administration Maintain accurate and up-to-date records within the school's admissions and CRM systems. Ensure applicant information is complete, accurate and maintained to a high standard. Prepare routine admissions documentation and correspondence. Prepare and issue admissions, enrolment and student documentation, including enrolment confirmations, transcripts, certificates and other official documentation, ensuring accuracy and timely delivery. Contribute to the effective administration of the admissions function. Collaboration Work collaboratively with colleagues across the school to ensure an excellent experience for prospective and newly enrolled families. Support admissions events and other enrolment-related activities as required. Contribute positively to the continuous improvement of admissions processes and the overall family experience. Person specification Personal qualities The successful candidate will demonstrate: A genuine passion for delivering exceptional customer service. Excellent interpersonal skills and the ability to build trust quickly. Outstanding listening skills, empathy and cultural sensitivity. Excellent judgement, professionalism and discretion. High levels of integrity and respect for confidentiality. Strong organisational skills and excellent attention to detail. Confidence in managing multiple priorities while maintaining accuracy. A collaborative and positive approach to working with colleagues. A willingness to learn, embrace change and continuously improve. Skills and experience Experience in a customer-facing role where excellent service has been a priority. Excellent written and spoken English. Strong digital literacy and confidence using databases and CRM systems and Google Workspace or similar suite. Excellent administrative and organisational skills. Ability to manage competing priorities in a fast-paced environment. Experience within education or admissions would be advantageous but is not essential. Success in this role Families consistently receive a welcoming, professional and responsive admissions experience. Accurate and timely management of enquiries and applications. Strong collaboration with colleagues across the school. High standards of data quality and administrative accuracy. A positive contribution to the continuous improvement of the admissions function. Other duties The Admissions Coordinator may be required to undertake other duties that are reasonably consistent with the nature and level of the role. The post holder will occasionally be required to support events or activities outside normal office hours. Additional duties as well as working outside of office hours should be authorised by the Advancement Director. At Stockholm International School we are committed to protecting children. Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All applicants will therefore be required to undergo appropriate child protection screening. Included in the recruitment process will be a local and national police check as well as a mandatory police background check from the last 10 years of employment in every country worked. A judicial background check will be conducted prior to the issuance of the contract for prospective candidates applying to work at our school. What we offer: As well as the exciting opportunities this role presents, we also offer benefits in terms of; a pension scheme (Alecta ITP 1/ITP2), a generous wellness stipend, other insurances, and a substantial amount of professional development opportunities inside and outside the school. We also offer staff events and social gatherings that bring colleagues together, for example, hobby evenings and choir practices. Our location in central Stockholm is easily accessible by public transportation. Contract details: Permanent Contract (with six month probationary period) Employment rate: 100% (Full-time) Start date: September 1, 2026 Salary: Individually negotiated. Application: Last day for application: August 10, 2026. We only accept applications in English. SIS holds the right to offer the position as soon as a viable candidate is found. Please send your letter of interest and CV to application@intsch.se. Please write Admission Coordinator in the Subject Line.
Övriga handläggare
Stockholm•Heltid•Posted: Jul 15•Deadline: Aug 14
Reporting to the Trade and Investment Counselor, your responsibilities will include fostering trade relations between Wallonia and Sweden, as well as promoting Wallonia-Belgium as the preferred destination for Swedish investors. The position includes some basic administrative tasks as well.
Trade PromotionTrade RelationsInvestment Promotion
Håbo•Heltid•Posted: Jun 24•Deadline: Aug 31
Bålsta Tandvård is looking for motivated and professional dental assistants to join our team in Bålsta, Sweden. Main Responsibilities Assist dentists during examinations and treatments Prepare and maintain treatment rooms and equipment Support administrative and scheduling tasks Help ensure the smooth daily operation of the clinic Provide general assistance to the dental team when needed Qualifications Previous experience in a dental clinic is an advantage Education or training in dental assisting or a related dental field is an advantage, but not required Experience from Sweden or abroad is welcome English is an advantage Positive attitude, reliability, and willingness to learn Application Please send your application to: kontakt@balstatandvard.se Bålsta Tandvård welcomes applications from candidates with different backgrounds and international experience. Öppen för alla Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.
Övrig vård- och omsorgspersonal
Stockholm•Heltid•Posted: Jun 18•Deadline: Aug 1
The Embassy of Denmark in Stockholm is looking for a Personal Assistant to the Danish Ambassador on an open-ended local contract. As our new colleague in the administrative team, you will join the group of administrative staff who perform a wide range of various tasks with a high degree of individual responsibilities in a friendly, collaborative and dynamic work environment. Main tasks and responsibilities Tasks include but will depend on the priorities and needs of the Embassy at all times: . Calendar planning, including travels and coordination of meetings and conference attendance . Prepare meetings in collaboration with other embassy staff . Assist in coordinating the work of the Embassy's management group . Manage and respond to enquiries . Email distribution . Liaise with the Danish Ministry of Foreign Affairs . Planning of visits from Denmark . Other tasks as assigned by embassy management Profile and qualifications . Excellent organisational and planning skills . Strong communication and interpersonal skills . Ability to manage multiple tasks and priorities simultaneously . A proactive, service-minded and solution-oriented approach . High level of discretion and ability to handle confidential information . Relevant administrative work experience, preferably in an international environment . Proficiency in one of the Scandinavian languages is an asset as much communication is conducted in Danish. Good communication skills in written and spoken English is necessary . Well-versed in MS Office (Outlook, Word, PowerPoint etc.) . Ability to work independently while also being a strong team player . Relevant education degree We offer We are an embassy of driven and dedicated people. Our work environment is dynamic with a high team spirit and a large degree of independence in planning the daily work. We are motivated by making a difference and strive to represent Danish interests in Sweden in the best possible way - and have fun while doing it. We offer an opportunity to develop in an international environment with very diverse tasks, while providing value to Denmark. Employment conditions . Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service. . A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule. . Entitlement to 2.08 days of paid holiday per month (25 days per year). . A salary which reflects the candidate's level of qualifications and functions. . Social security and workplace pension schemes. . Benefits and other conditions based on the Embassy's Staff Rules. Application and recruitment process Please submit your application with the relevant supporting documents (i.a. CV, letter(s) of recommendation, exam results) to jobstoamb@um.dk marked "Application: Personal Assistant for the Ambassador". Deadline is 31 July 2026. Selected candidates will be invited for interviews, which are expected to take place in week 33. The chosen candidate must be able to pass security clearance by the Danish authorities prior to appointment. In the Danish Foreign Service, we want to promote equality and diversity. Therefore, all qualified and interested candidates irrespective of age, gender, religion and ethnicity are encouraged to apply for the position. Additional information For additional information about the position, please feel free to contact Deputy Head of Mission Stine Lassen email: jobstoamb@um.dk, phone: +46 8406 75 08. For more information about the Embassy, please visit our website www.sverige.um.dk. About us The Danish Embassy is part of the Danish Foreign Service. The Embassy is an ambitious, high-paced and dynamic workplace with 29 employees, 6 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden. For more information on the Embassy, see www.sverige.um.dk.
Övriga kontorsassistenter och sekreterare
Ludvika•Heltid•Posted: Jun 16•Deadline: Dec 13
The opportunity As our Manager for HVDC Management & Line Administration in Sweden, you will lead the function that keeps the business running smoothly. You will enable efficient administrative support and deliver excellent service across the organization. This role calls for a leader with both empathy and clarity— an experienced leader who is comfortable in your leadership style, courageous and able to build trust and respect while guiding the team toward a shared direction and a clear team identity. You and your team are at the core of daily operations, and your success directly enables the business to succeed, making this a key role in our organization. How you’ll make an impact Lead, coach and develop a team of around 20 people Build a strong team culture with pride, trust and shared goals Create clarity in direction, roles and ways of working Ensure fast, high-quality service and support to the business Prioritize and allocate resources to meet business needs Drive improvements that strengthen service and team performance Your background Proven experience as a people manager with a strong ability to build engaged, aligned teams Experience from service, support, coordinating or administrative functions Structured, hands-on, and comfortable in a dynamic environment Clear communicator who builds trust and commitment Fluency in Swedish & English is required. What we offer Collective agreement. Flexible working time. Health care and wellness allowance. Fantastic career possibilities within Hitachi Energy both within Sweden and globally. Mentor to support you throughout onboard phase. Various trainings and education supporting employee development. Diversified company with over 70+ nationalities working in Sweden. Supplementary compensation for parental leave. Employee Benefit Portal with thousands of discounts and perks. More about us The role is based in Ludvika, Sweden, and requires frequent presence at the office. Applications will be screened on an ongoing basis, however, the summer vacation period may cause delays during the screening phase of the process. Hiring Manager Thomas Krysen, thomas.krysen@hitachienergy.com will answer your questions about the position. Any other questions can be directed to Talent Acquisition Partner Nicole Bergman, nicole.bergman@hitachienergy.com Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85; Ledarna: Frank Hollstedt, +46 107-38 70 43
Övriga administrations- och servicechefer
Stockholm•Heltid•Posted: May 25•Deadline: Nov 21
10% of Europe’s CO₂ emissions are caused by residential heating, and energy bills are out of control. Aira is here to change that. With our intelligent Aira Heat Pump at the heart, we’re making the switch to clean energy-tech easier and more affordable. Helping Europe turn off gas and slash energy costs one home at a time. Founded in 2022, and with 1200+ employees and counting, Aira is driving the clean energy revolution by providing homes with modern clean energy-tech solutions such as solar power, battery storage solutions, and heat pumps. With a state-of-the-art production facility in Poland, and HQ in Stockholm, Sweden, and hubs across the UK, Germany, and Italy, Aira is well on track to install clean energy-tech into 5 million homes by 2034. About the role As a Frontend Developer on our Planning team, you'll help transform how clean energy gets delivered—by empowering our planners with intuitive, data-driven tools. This team is responsible for optimizing the scheduling of Aira’s field force. The domain stretches across the whole customer journey, including tools for booking and coordinating sales visits, heat pump installations, and maintenance. You'll work at the intersection of software and real-world impact, building data products that help planners effectively schedule our field force based on proximity, dates, and other critical factors. In this role, you will: Build modern user interfaces that enable planners to visualize and optimize complex scheduling scenarios—bringing clarity, efficiency, and effectiveness to workforce planning Develop interactive map-based tools that help planners make better decisions based on geographical proximity, travel times, and resource availability Create intuitive dashboards that collect and visualize operational data, helping planners identify patterns, balance workloads, and make smarter scheduling decisions Design user experiences that simplify the planning process and reduce cognitive load—enabling planners to focus on strategic decisions rather than administrative tasks Support dynamic rescheduling capabilities with clear interfaces that highlight impacts and alternatives when changes occur Help us scale into new regions and markets by building flexible interfaces that adapt to varying local requirements, scheduling constraints, and service models We're changing how clean energy visits are planned and scheduled—making it smarter, faster, and better for everyone involved. If you're excited about building modern tooling and UIs that empower planning teams and drive tangible outcomes, this is the role for you. What you’ll bring to the role Solid experience with product-driven software development and agile environments Experience with React and TypeScript Strong visualization skills, especially with maps and timeline interfaces We would also expect you to have experience in at least two of the following areas: Rapid growth journeys (start-ups, scale-ups, new environments) Kanban, Scrum, and/or a combination of both Next.js Data visualization libraries (D3.js, Chart.js, etc.) Map integration (Mapbox, Google Maps, Leaflet) Experience building planning or scheduling interfaces What is in it for you? Gain hands-on experience in a fast-growing scale-up, with a supportive and inclusive culture, and career advancement opportunities. Collaborate with diverse teams across international markets and launch products globally. Develop and grow personally and professionally in an entrepreneurial-minded environment. Thrive in a dynamic, solution-oriented culture, tackling challenges and driving meaningful solutions that make a positive impact on the world. Influence the company's success, with a visible impact on product development and market growth. Enjoy the flexibility of our hybrid work model and discover our brand-new office at Norra Stationsgatan 93 in Stockholm. Conveniently located near public transport, with Sankt Eriksplan and Odenplan stations just a few minutes' walk away At Aira, we champion the next-generation energy as well as diversity and inclusion. We firmly believe that a diverse workforce fosters innovation and creativity, enhancing our ability to serve customers and communities effectively. We welcome individuals from all backgrounds, cultures, and perspectives to join our team. Our commitment is to uphold equality and inclusivity, fostering a collaborative environment where everyone can thrive and contribute to a better future for our people and the planet.
Frontend DeveloperReactTypeScript
Ludvika•Heltid•Posted: Apr 1•Deadline: Sep 28
The opportunity As our Manager for HVDC Management & Line Administration in Sweden, you will lead the function that enables smooth and efficient administrative support across the organization. You will take responsibility for a well‑established team with broad competence, working closely with managers, project organizations and support functions throughout HVDC. This role calls for a leader with both empathy and clarity—someone experienced, courageous and able to build trust and respect while guiding the team toward a shared direction, strong collaboration, and a clear team identity. The role combines people leadership, operational excellence and strategic development in a highly dynamic and international environment. In short, this is an exciting opportunity where you will collaborate across departments and teams at Hitachi Energy—both locally and globally—while shaping how administrative support enables our business. How you’ll make an impact Lead, develop and engage a team of around 20 people, including performance management, development dialogues and succession planning. Set direction and build structure for how administrative support is delivered across HVDC, balancing standardization with flexibility to meet different needs. Plan, prioritize and coordinate resources to ensure high service levels, quality and efficiency in daily operations. Coach and support your team in their professional and personal development, fostering ownership, collaboration and continuous improvement. Partner closely with managers and other stakeholders to create conditions for effective and streamlined ways of working. Drive and contribute to strategic initiatives - locally and globally - focused on improving ways of working, employee experience and customer value. Ensure the function evolves in line with organizational growth, business priorities and HVDC’s transformation initiatives. Your background Experience as a people manager and a strong interest in team management and development Experience from administrative, coordination or support functions, with strong process orientation and the ability to work both hands‑on and strategically. As a leader, you are inspirational, authentic, inclusive and empowering, with the ability to build trust and commitment in large teams. Good communication skills and the wish to work in a dynamic and multicultural environment. You are a curious person with the drive to challenge yourself and the organization for continuous development. Fluency in Swedish & English is required. What we offer Collective agreement. Flexible working time. Health care and wellness allowance. Fantastic career possibilities within Hitachi Energy both within Sweden and globally. Mentor to support you throughout onboard phase. Various trainings and education supporting employee development. Diversified company with over 70+ nationalities working in Sweden. Supplementary compensation for parental leave. Employee Benefit Portal with thousands of discounts and perks. More about us The role is based in Ludvika, Sweden, and requires frequent presence at the office. Applications will be screened on an ongoing basis, so we encourage you to apply today! Hiring Manager Thomas Krysen, thomas.krysen@hitachienergy.com will answer your questions about the position. Any other questions can be directed to Talent Acquisition Partner Nicole Bergman, nicole.bergman@hitachienergy.com Union representatives – Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85; Ledarna: Frank Hollstedt, +46 107-38 70 43
ManagementPeople LeadershipOperational Excellence
Nacka•Posted: Feb 11•Deadline: Jul 31
Executive Assistant Job Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and financial support to senior leadership. The ideal candidate will demonstrate strong financial acumen, exceptional organizational skills, and the ability to handle confidential information with discretion. Key Responsibilities Manage executive calendars, appointments, and complex travel arrangements Coordinate meetings, prepare agendas, take minutes, and track follow-up actions Prepare financial reports, expense summaries, and budget-related documentation Assist executives with financial analysis, forecasting, and data organization Serve as a liaison between executives and internal/external stakeholders Draft correspondence, presentations, and briefing materials Support project coordination, deadlines, and executive initiatives Qualifications Bachelor’s degree in Finance (required) Proven experience as an Executive Assistant Strong understanding of financial concepts, reporting, and data analysis Exceptional organizational and time-management skills Excellent written and verbal communication abilities High level of professionalism, discretion, and integrity Proficiency in Microsoft Office, Google Workspace, and financial software Preferred Skills Fluent in English and Mandarin (required) Willingness and ability to travel internationally, particularly to North America and Asia Proficiency in Swedish is a plus Background in budgeting, accounting, or financial operations Advanced Excel or financial modeling skills Experience with expense management and reporting tools What We Offer Competitive salary and benefits package Professional, collaborative work environment Opportunities for growth and career development
Executive AssistantFinancial AcumenOrganizational Skills
Malmö•Heltid•Posted: Jul 15•Deadline: Jan 11
Join a leading healthcare innovator where your organizational skills directly support life-saving medical technologies. This is a unique opportunity to grow within a fast-paced team dedicated to excellence and compliance. About the role As a Sales & Marketing Support Coordinator, you will provide vital assistance to the team by managing events, contracts, and administrative workflows. You will collaborate closely with marketing managers and field teams to ensure all initiatives are executed efficiently and in compliance with industry standards. You are offered Our client offers a one-year contract. You will be provided with necessary tools such as a laptop and mobile phone, alongside the opportunity to work in a hybrid environment in Malmö. Work tasks This role involves a blend of event coordination, administrative support, and marketing assistance to ensure the smooth operation of sales and marketing activities. Coordinate education events, including grant requests, tracking, and logistics. Manage communication with Healthcare Professionals (HCPs) regarding invitations and travel arrangements. Administer sponsorships and oversee event-related budget and invoice management. Support marketing initiatives by ordering materials and coordinating professional translations. Manage contracts and liaise with the legal department to ensure legislative compliance. Organize internal meetings and provide general administrative support to the local team. Safeguard internal and external compliance standards in collaboration with the sales team. We are looking for Completed university degree in International Business, International Economics, or a related field Fluent in English Advanced knowledge of Microsoft Office Basic knowledge of handling confidential information with discretion Good relationship-building and communication skills Proven problem-solving abilities It is meritorious if you have Previous internship or experience in Marketing To succeed in the role, your personal skills are: Optimistic Stress tolerant Goal oriented Social Orderly Stable Responsible Energetic Our recruitment process This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work. Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.
SalesMarketingCommunication
Stockholm•Heltid•Posted: Jul 9•Deadline: Jan 5
Are you an organized and detail-oriented individual and want to be part of an international team and contribute to building efficient internal processes? We are now looking for a committed Procurement Administrator. Read more below! About the role We are looking for a Procurement Administrator for our client. The assignment is on full-time with start in the middle of September. You’ll be part of the procurement team, which consists colleagues based across several countries. The team has a strong virtual culture with regular meetings and informal check-ins. You will be based in the Stockholm Office together with several experienced colleagues. Work tasks In the role of Procurement Administrator, you will be a key player in supporting our client’s Procurement team with various administrative tasks. Your main responsibility will be managing and administering contracts. This role is crucial for creating and maintaining an internal overview of consultant contracts, including: Creating, review, processing and signing of Statements of Work (SOW) for consulting engagements Create consultant contracts, based on client's standard. Supporting the procurement team with contract renewals, amendments, and other contractual documentation Ensuring compliance and documentation are up to date Assisting with various procurement and administrative tasks across the team We are looking for Fluent in English, both written and verbal. Completed upper secondary education Previous experience in administrative roles Proficiency in Microsoft Office (Excel, Word, Powerpoint). It is meritorious if you have Basic knowledge of contract administration, SOWs, and/or legal/contractual terms. Experience in a corporate environment and matrix organization, particularly in procurement, contracting, or administrative roles. We’re looking for someone with strong communication skills, who is structured and detail-oriented, demonstrates high integrity and professionalism, and can work independently and proactively. Other information Remote work: Mostly on-site to ensure smooth onboarding and support Our recruitment process This recruitment process is handled by Academic Work and it is our client’s wish that all questions regarding the position is directed to Academic Work. Our selection process is continuous and the advert may close before the recruitment process is completed if we have moved forward to the next phase. The process includes two tests: one personality test and one cognitive test. The tests are tools to find the right talent for the right position, to enable equality, diversity, and a fair process.
Procurement AdministratorAdministrationDetail-oriented
Stockholm•Heltid•Posted: Jul 9•Deadline: Aug 7
Institutionen för data- och systemvetenskap. Med över 200 anställda och 4 500 studenter är Institutionen för data- och systemvetenskap (DSV) en stark och dynamisk forsknings- och utbildningsmiljö. Ämnet data- och systemvetenskap rör sig mellan teknik, humaniora, samhällsvetenskap och beteendevetenskap, med stor relevans för hur vi ska leva i dag och i framtiden. Vår forskning handlar om hur IT ska utformas för att vara till nytta för människor, organisationer och hela samhällen. Mer information om oss finns på: Institutionen för data- och systemvetenskap. SPIDER (the Swedish Program for ICT in Developing Regions) är ett oberoende centrum vid Institutionen för Data och Systemvetenskap (DSV), Stockholms Universitet som fokuserar på digitalisering av det internationella utvecklingssamarbetet. Mer information om oss finns på: SPIDER. Arbetsuppgifter Rollen kombinerar kapacitetsutveckling inom projektledning med administrative projectkoordination. Cirka hälften av arbetstiden kommer att ägnas åt att planera och facilitera workshops i projektledning för portugisisktalande samarbetspartners, medan resterande tid består av administrativ stöd till SPIDERs verksamhet. Projektledning och kapacitetsutveckling planera, facilitera och följa upp workshops i projektledning på portugisiska ge stöd och rådgivning till projektpartners kring projektplanering, uppföljning och resultatstyrning samarbeta med projektlednings-gruppen for att utveckla workshopmaterial och metoder för erfarenhetsutbyte och kapacitetsutveckling bidra till SPIDERs projektinsatser, både internt och i samarbete med europeiska och afrikanska partnerorganisationer representera SPIDERs projektinsats vid nationella och internationella evenemang och konferenser inom digitalisering. Projektadministration stödja utvecklingen av SPIDERs nätverk i portugisisktalande afrikanska länder samt på EU nivå förbereda events och utbildningsinsatser i projektledning för portugisisktalande events planera och koordinera projektaktiviteter administrera dokumentation och projektarkiv stödja övriga administrativa arbetsuppgifter inom SPIDER. Andra administrativa arbetsuppgifter inom centret kan förekomma. Internationella arbetsresor förekommer. Kvalifikationer Krav Akademisk examen eller motsvarande erfarenhet förvärvad inom ett relevant område, t.ex. global utveckling, IT, juridik, samhällsvetenskap, projektledning eller motsvarande erfarenhet. Minst tre års erfarenhet av projektkoordination eller liknande arbetsuppgifter. Mycket god organisatorisk förmåga och vana att arbeta strukturerat med flera parallella arbetsuppgifter. Erfarenhet av administrativt arbete, dokumentation och rapportering. Erfarenhet av arbete med nationell/regionalt samarbete på EU/AU nivå. Utmärkt förståelse av internationella relationer och utvecklingsarbete. Goda kunskaper i Officepaketet, särskilt Excel. God kommunikativ förmåga och uttrycker dig väl i tal och skrift på portugisiska, svenska och engelska. Förmåga att arbeta självständigt såväl som i team. Meriterande Certifiering eller utbildning inom projektledning (PMP, PRINCE2 eller motsvarande). Dokumenterad erfarenhet av projektledning. Erfarenhet av att utveckla och leverera workshops för vuxna. Dokumenterad erfarenhet av Results Based Management (RBM). Erfarenhet av arbete med global digital utveckling /regleringsarbete eller internationellt utvecklingssamarbete. Erfarenhet av arbete i offentlig verksamhet. Erfarenhet av EU-finansierade projekt. Erfarenhet av arbete och/eller resor i Afrika. Erfarenhet from portugisisktalande länder i Afrika (PALOP). Erfarenhet av digitalisering eller telekommunikationssektorn. Om anställningen Anställningen avser heltid och är tidsbegränsad till 12 månader. Stockholms universitet tillämpar individuell lönesättning. Tillträde enligt överenskommelse. Vi erbjuder Hos oss på SPIDER blir du en del av ett litet men mycket dynamiskt team som brinner för jämställdhet, de globala hållbarhetsmålen och teknik med människan i centrum. Våra medarbetare har erfarenheter från olika kulturer, språk och sektorer – en mångfald som gör oss unika och stärker vårt arbete. Som en del av SPIDER bidrar du med din kompetens till en organisation som präglas av lärande, öppenhet och samarbete. Stockholms universitet värnar om att vara en arbetsplats som är fri från diskriminering och ger lika rättigheter och möjligheter för alla. Kontakt Ytterligare information lämnas av Caroline Wamala Larsson, Centrumföreståndare för SPIDER, 08-16 15 32, caroline@spidercenter.org. Ansökan Du söker anställningen via Stockholms universitets rekryteringssystem. Du som sökande ansvarar för att ansökan är komplett och att den är universitetet tillhanda senast sista ansökningsdag. Anvisningar för sökande finns på webbsidan: att söka en anställning. Stockholms universitet bidrar till det hållbara demokratiska samhällets utveckling genom kunskap, upplysning och sanningssökande.
ProjektkoordinatorProjektledningGlobal utveckling
Lund•Heltid•Posted: Jul 8•Deadline: Jul 22
Lunds universitet grundades 1666 och rankas återkommande som ett av världens främsta lärosäten. Här finns omkring 46 000 studenter och 8 500 medarbetare i Lund, Helsingborg och Malmö. Vi förenas i vår strävan att förstå, förklara och förbättra vår värld och människors villkor. För ursprunglig annons (på engelska) och ansökan, vänligen gå till: https://lu.varbi.com/en/what:job/jobID:953369/ Your team The General Safety Team is one of three teams within the Safety Group at MAX IV. The team consists of specialists in fire safety, chemical safety, laser safety, environmental protection, occupational health and safety, and machine safety. The team also manages physical protection and security at the MAX IV Laboratory. We collaborate closely with engineers, researchers, administrative staff, and technical personnel across the facility, providing expert guidance to ensure the safe design, procurement, commissioning, and operation of MAX IV. Together, we contribute to a proactive and integrated safety culture. Would you like to work at one of the brightest lightsources in the world? MAX IV is looking for an experienced Chemical Safety Coordinator to lead and further develop chemical safety at our world-class research facility. In this role, you will be responsible for maintaining and continuously improving our chemical safety management program, ensuring compliance with Swedish legislation and best practices. You will work closely with managers, researchers, project teams, and contractors, providing expert support on chemical risk management, training, permitting, and safe operational practices. This is a unique opportunity to combine scientific expertise with strategic safety work in an international research environment. Your main work tasks will be Lead the implementation, maintenance, and continuous improvement of the Chemical Safety Program at MAX IV. Ensure compliance with applicable Swedish and EU chemical legislation and regulations. Coordinate and support chemical risk management processes, including hazard identification, exposure assessments, substitution of hazardous chemicals (including CMR substances), and implementation of appropriate risk control measures. Develop and maintain organizational procedures, standards, and guidance for the safe purchasing, handling, storage, transport, labelling, and disposal of chemicals. Own and administer the chemical inventory management system, including governance, user support, training, and system documentation, while supporting line managers in fulfilling their responsibility to maintain accurate chemical inventories and registrations. Develop and deliver chemical safety training, guidance, and awareness initiatives for managers, employees, contractors, and other relevant stakeholders, including training in the chemical inventory management system and associated responsibilities. Plan and conduct inspections, audits, and follow-up activities to verify compliance with internal chemical safety requirements and applicable legislation, and drive continuous improvement. Coordinate and collaborate with internal and external stakeholders (including authorities, occupational health services, waste contractors, and other safety functions), on matters relating to chemical safety. To be successful in this role you need to have the following qualifications Extensive experience (8+ years) working as a chemical safety coordinator in industrial or scientific environments. Proven ability to work independently and lead chemical safety activities in a larger organisation. Documented experience in communicating chemical safety requirements and delivering training. Experience administering a chemical inventory management system. MSc. in Chemistry. Excellent proficiency in Swedish and English, both written and spoken. Below are seen as merits Experience from a Swedish university or research organisation in a similar role. Experience developing and implementing a chemical safety management program. Experience collaborating with scientists, engineers, and project managers in a research environment. PhD in Chemistry or another relevant discipline. As a person you are someone who is proactive, structured, and confident in working both independently and collaboratively within multidisciplinary teams. You communicate clearly, build strong relationships across functions, and have a strong commitment to safety, quality, and compliance. You approach challenges thoughtfully and use your problem-solving skills effectively to find practical and sustainable solutions. What we offer When you join our MAX IV team, you step into a world of front edge science. We make the invisible visible by supporting scientist from all over the world, generating scientific results for the benefit of society. We offer you a multicultural work environment with great opportunities for personal development with respect for a healthy work-life balance. Would you like to work in a challenging and supporting environment? Then join us and take the opportunity to make a real difference! For further information, please visit: https://www.lunduniversity.lu.se/about-lund-university/work-lund-university www.sweden.se https://www.maxiv.lu.se/about-us/careers/compensation-benefits/ Probationary period may apply. MAX IV är ett nationellt forskningslaboratorium med Lunds universitet som värduniversitet. MAX IV tillhandahåller toppmodern utrustning för forskning inom områden som teknik, fysik, strukturbiologi, kemi och nanoteknik. MAX IV kommer att ta emot upp till 2 000 nationella och internationella forskare årligen, vilka genomför banbrytande experiment inom material- och biovetenskap med hjälp av det briljanta röntgenljuset. Vi undanber oss alla kontakter från annonsförsäljare, rekryterings- och bemanningsföretag på grund av statliga upphandlingsregler.
Yrken med teknisk inriktningIngenjörer och tekniker inom kemi och kemiteknik
Malmö•Heltid•Posted: Jul 1•Deadline: Aug 1
SWEDEN RELOCATORS AB is a rapidly growing relocation company that serves a global clientele through our online portal, accessible via our website. We specialize in assisting international employees who are relocating to or from Sweden. If you have a knack for handling visa application forms and managing other administrative tasks related to migration and relocation processes, we encourage you to apply for this position. Requirements: We are looking for individuals with prior experience in administrative roles, particularly those who have successfully managed multiple tasks simultaneously. Responsibilities: Communicate directly with clients through our online portal, providing them with customer support throughout their application process. Coordinate with our relocation and logistics partners to manage the end-to-end relocation process for both individual and corporate clients. Ensure a seamless relocation experience for each client, taking full responsibility for the successful completion of their move. Candidates with experience in Canadian, New Zealand, or Australian immigration programs are highly encouraged to apply, as they can begin working with us immediately. Öppen för alla Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.
Övriga kontorsassistenter och sekreterare
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Commute
Commute Limit45 min
🚀 15 min🇸🇪 45 min avg🚌 90 min
Commute Map (Skåne)
Optimal (< 25 min)
Standard (25-50 min)
Long commute (> 50 min)
Outside limit (> 45 min)