HR Ops & Systems Specialist

Ultralytics

About Ultralytics: At Ultralytics, we commit to relentless innovation in the AI space and seek team members who resonate with our ambition to produce the world's best YOLO AI models. If you're obsessed with AI, eager to make an impact on the world, and thrive in dynamic, high-intensity environments, we invite you to apply for a position on our team. 💼 ABOUT THE ROLE As a People Operations Specialist, you'll be our first dedicated People Ops hire, owning the end-to-end employee lifecycle, global culture, and systems that keep our international team running. This is a builder role, not a small cog position in a large enterprise. You'll work directly with leadership, especially the VP of Operations, to design people processes from scratch and help scale Ultralytics from 60 to 150+ team members. You'll build onboarding, offboarding, HRIS workflows, employee experience, compliance coordination, and talent development systems that support our teams across London, Madrid, Shenzhen, and beyond. This role is ideal for an astute, hands-on people specialist who brings high empathy, operational rigor, discretion, and a strong desire to shape the foundational culture of a global AI company. 🚀 WHAT YOU'LL DO EMPLOYEE LIFECYCLE MANAGEMENT * Own global onboarding so new hires have the tech, tools, and context to succeed from day one. * Manage seamless, compliant offboarding processes for departing team members. * Partner with regional leads and external partners on contracts, compliance, and local HR practices. * Serve as the go-to contact for daily people inquiries, benefits administration, and London office needs. HRIS & OPERATIONAL EXCELLENCE * Act as superuser and admin for our HRIS, keeping employee data accurate and current. * Build, document, and streamline HR workflows that scale with our global growth. * Use compliant AI tools to automate repetitive HR processes and improve team efficiency. * Maintain people data and partner with leadership on headcount, retention, and market insights. TALENT DEVELOPMENT * Support performance review frameworks, career pathways, and training initiatives. * Source and organize L&D resources for technical, commercial, and operations teams. * Help embed high-performance habits across Ultralytics' growing global organization. * Improve people processes through clear documentation in the Ultralytics Handbook. 🧠 SKILLS AND EXPERIENCE CORE REQUIREMENTS * 2–4 years in HR, People Ops, Talent Ops, or a similar people-focused operations role. * Hands-on HRIS experience with platforms like HiBob, Rippling, Personio, or similar. * Strong project management skills with consistent ownership and execution. * High empathy, discretion, confidentiality, and maturity with sensitive employee matters. * Comfort using AI tools daily to streamline compliant, repetitive people workflows. NICE TO HAVE * Experience in a fast-moving tech startup, scale-up, or AI company. * Exposure to multi-location teams or cross-border compliance across the UK, Spain, or China. * Familiarity with employment contracts, benefits administration, and office operations. * Interest in AI, computer vision, open-source ecosystems, or YOLO models. * Multilingual communication or experience supporting international teams. 🌟 CULTURAL FIT At Ultralytics, we set bold goals and execute with speed, precision, and teamwork. We're driven by hard work, ambition, and resilience — building fast, learning constantly, and delivering measurable impact. You'll thrive here if you: * Take ownership and deliver results with focus and accountability. * Combine strategic thinking with hands-on execution. * Value excellence, grit, and creativity in equal measure. * See collaboration as the foundation for meaningful progress. Our culture is built around our core values: * Relentless progress: Constant evolution and improvement. * Strive for excellence: Perseverance and attention to detail. * Actions, not words: Focus on delivering meaningful results. * Act with urgency: Seize fleeting opportunities. * Open access to all: Transparent communication and collaboration. Learn more in our Ultralytics Handbook. 💰 COMPENSATION AND BENEFITS We reward excellence and impact — not just tenure or title. * Competitive salary: Reflecting your experience and contribution. * Equity packages: We want our success to be yours too. * On-site collaboration: Work with passionate builders in one of our global hubs. * Flexible working hours: We value results over routines. * Generous time off: 24 vacation days, your birthday off, plus local holidays. * Tech & tools: Work on cutting-edge AI projects that power millions of devices. * Gear: Brand-new Apple MacBook Air/Pro, Apple Studio Display, and AirPods Pro 3. * Learning & development: Dedicated budget for personal and professional growth. * High impact: Your work will shape the future of vision AI. 👉 Check out ultralytics.com/careers for more about our culture, values, and teams. 🌎 WHERE AND HOW YOU CAN WORK We believe great work happens where passion meets purpose. * This role is hybrid at our London hub (three days on-site per week). * Applicants must have legal authorization to work in the UK. We're an in-office team that values daily collaboration, energy, and connection. Being together helps us move faster, learn from one another, and celebrate wins as they happen. What we offer: Cutting-Edge, Next-Generation AI Computer Vision Technology: Contribute to building cutting-edge computer vision AI models based on the YOLO framework. Impactful Work: Shape the future of AI-powered solutions that transform industries. Collaborative Culture: Join a talented and passionate team that values open communication and innovation. Ultralytics Handbook Comprehensive guide to our company's mission, vision, values, and operational practices. This handbook is designed to provide key insights and resources for our (future) team members, collaborators, and community to align with Ultralytics' core principles. Link: https://handbook.ultralytics.com/ Ultralytics is an equal opportunity employer committed to building an inclusive workplace. We believe that everyone should be able to bring their whole selves to work, and we do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.

Apollo Research

Apollo Research is an AI safety organisation that works on the detection of scheming (e.g. building evaluations), the science of scheming (e.g. model organisms), and scheming mitigations (e.g. anti-scheming, and control). We closely work with multiple frontier AI companies.  At Apollo, we aim for a culture that emphasizes truth-seeking, being goal-oriented, giving and receiving constructive feedback, and being friendly and helpful. If you’re interested in more details about what it’s like working at Apollo, you can find more information here. We're a team of ~35 in London/Europe, starting a new office in San Francisco and we're growing fast.  What this role covers As we grow, I'm building out the People Ops function and looking for someone to join starting Q3 2026. This is a generalist role with a focus on People Ops: hiring, HR systems and overall process improvement. Particularly, you'd have autonomy to shape our talent outreach strategy through e.g. events, hackathons, conferences and our employer branding. This will extend into creating the best onboarding experience. There is an ambitious target to grow the team by at least 50% and this role will be a key driver of that. As a lean team, there also a ambitious AI enablement thread where we think hard about how to use tools and systems well. You'll be expected to use AI to move faster and reduce manual overhead.  This role will involve a lot of relationship building, a genuine care and appreciation for candidates and their experience. You'll be interacting and closely supporting a technical workforce of researchers and engineers.  Who I'm looking for 2+ years of experience in HR, recruiting, operations, or adjacent work or someone earlier in their career who has run something significant for example, a student society or large events. You'd need a track record of having to figure things out without a playbook. You'd need to be comfortable operating in a face-paced environment with autonomy and judgment, without perfect information. You are comfortable using AI tools and use them to draft, summarise, research, and automate.  Strong candidates may come from a high-performing tech start ups, scale ups or consultancy firms. London-based strongly preferred. There is flexible working hours and wfh arrangements.   What's on offer The intent is for the right person to move into a larger scope and take on more complex, cross-jurisdictional projects (UK, US, Europe) over time. You'd be working directly with me and the rest of the Ops team consisting of (COO, Senior Finance Manager, Operation Generalist) across everything.   This role offers market competitive salary of £50.000- £60,000 and competitive benefits (unlimited vacation, lunch and dinner provided, private medical insurance, paid work trips, retreats, conferences, $1,000 development budget etc.)  How to register interest If this sounds like you or someone you know please share a CV and share relevant work samples/links. I'd reach out directly when a strong fit emerges.

Trustly

WHO WE ARE At Trustly, we're building a smarter, faster, and more secure financial future by revolutionizing the world of payments. As a global leader in Open Banking Payments, we are establishing Pay by Bank as the new standard at checkout, providing unparalleled freedom, speed, and ease to millions of consumers and merchants worldwide. Our Ambition: To build the world’s most disruptive payment network and redefine what the payment experience should feel like. Trustly is a global team of innovators, collaborators, and doers.  If you are driven by a strong sense of purpose and thrive in a dynamic, entrepreneurial, and high-growth environment, join us and be part of a team that’s transforming the way the world pays. ABOUT THE TEAM Our mission is simple yet ambitious: to seamlessly handle People Operations by striking the perfect balance between enablement and high-touch connection. We want to empower our organization with seamless self-service tools so HR information is always at their fingertips, while never losing sight of what matters most - building trust, cultivating deep relationships, and providing hands-on support exactly when and where it’s needed. While day-to-day operations and relations are the heartbeat of this team, we are also the driving force behind the People agenda. From boosting employee engagement and refining performance management to launching cultural initiatives and driving automation, we help design the frameworks that set our global organization up for success.   ABOUT THE ROLE You’ll partner closely with managers and employees to provide trusted HR expertise, navigate employee relations, and champion initiatives that elevate the overall employee lifecycle experience. This role is the ultimate mix of tactical execution and foundational building. You will split your time between mastering essential HR administration and actively shaping people initiatives from the ground up. On one hand, you’ll handle day-to-day HR operations - such as supporting organizational changes, maintaining accurate employee records/HRIS systems, and ensuring policy compliance. On the other hand, you will have a direct hand in designing and implementing the scalable documentation, frameworks, and automated processes of our future. Let’s be real: Last year, we officially transitioned into a truly global People function, merging fragmented regional frameworks and processes into a unified ecosystem. We are still very much in the thick of this transformation. If you are a builder who gets genuinely excited about managing daily operations while simultaneously laying down the foundational bricks of a global People team, this is the challenge you’ve been looking for!