Senior Freight Coordinator

Harmattan AI

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. ABOUT THE ROLE The Logistics Coordinator owns the daily inbound and outbound logistics function across manufacturing sites. Reporting to the Global Supply Chain Manager, the role operates with significant autonomy: independently managing freight flows, customs compliance, dangerous goods, and international trade requirements without requiring hand-holding on routine decisions. This is not a pure execution role. The Logistics Coordinator brings senior operational experience and the judgement to run the function independently day-to-day — escalating where needed, but owning the full logistics picture between escalations. The right candidate has seen enough complexity — specialised goods, regulated shipments — to handle it confidently and knows when something requires attention from the Lead. RESPONSIBILITIES Inbound Logistics * Own inbound freight flows for both sites — booking, tracking, customs clearance, and goods receipt for components, materials, and equipment * Proactively manage supplier and forwarder relationships to resolve delays and protect the local production schedule * Process import documentation, verify HS/CN classification, and coordinate with customs brokers to ensure clean clearance * Escalate supply disruptions and compliance flags to the Logistics & Warehouse Lead with structured context and a proposed resolution Outbound Logistics * Manage outbound shipments to customers, integrators, programme offices, demonstrations, and trade events — from booking through to proof of delivery * Prepare complete export documentation — commercial invoices, packing lists, certificates of origin, export declarations, and end-user certificates * Manage temporary export regimes and ATA carnets for demonstration and event shipments, including tracking and timely return * Independently assess regulations and international dual-use export control requirements for each outbound shipment — applying the correct treatment and flagging licence requirements before despatch Dangerous Goods * Independently classify, prepare, and document dangerous goods shipments under ADR, IATA DGR, and IMDG — lithium batteries (UN 3480/3481), propellants, and other regulated materials * Ensure packaging, labelling, marking, and documentation are correct on every DG movement without requiring supervision * Monitor freight partner compliance with DG handling standards and raise issues to the Logistics & Warehouse Lead Customs & Trade Compliance * Apply confident working knowledge of HS/CN tariff codes, incoterms, and customs regimes to ensure accurate and complete declarations * Maintain full compliance records — export licences, end-user certificates, DG records, and customs documentation — to audit standard * Stay current on changes to regulations, dual-use regulations, and customs procedures relevant to [Company Name]’s trade lanes Site Coordination & Continuous Improvement * Coordinate goods flows between manufacturing sites, ensuring accurate stock transfers, documentation, and storage standards for specialised hardware and dangerous goods * Identify process gaps, recurring issues, or compliance risks in the logistics function and bring structured improvement proposals to the Logistics & Warehouse Lead * Work closely with production, supply chain, and engineering teams to align logistics priorities with operational needs CANDIDATE REQUIREMENTS Essential * 5+ years of experience in freight, logistics, or supply chain in a regulated sector — such as aerospace, advanced electronics, or similar * Able to operate the inbound/outbound logistics function independently — making sound daily decisions on customs, DG, and compliance without close supervision * Solid hands-on knowledge of customs documentation: HS/CN classification, import/export declarations, incoterms, and freight procedures across Europe, the US, and the Middle East * Direct working experience with regulations and dual-use export control regulations applied to physical shipments * Certified and experienced in dangerous goods — IATA DGR, ADR, or equivalent — with specific experience on lithium batteries and military-relevant materials * Familiarity with specialised goods logistics: packaging, marking, documentation, and transport standards for regulated hardware * Detail-oriented, compliance-driven, and calm under time pressure * Fluent French and English, written and spoken Preferred * Experience with temporary export regimes, ATA carnets, and trade event logistics * Familiarity with ERP or WMS systems (Odoo or equivalent) * Experience coordinating logistics across multiple sites WHY JOIN Harmattan AI ships specialised hardware to customers, partners, and events across the world in a complex regulatory environment. This role owns that function day-to-day with real autonomy — high accountability, varied scope, and a direct contribution to keeping one of our most technically ambitious programmes running on schedule. We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.

Harmattan AI

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. ABOUT THE ROLE The Logistics Officer owns the daily inbound and outbound logistics function across Harmattan AI’s two French sites — the Wissous production facility and the Paris engineering office. Reporting to the Logistics & Warehouse Lead, the role operates with significant autonomy: independently managing freight flows, customs compliance, dangerous goods, and international trade requirements without requiring hand-holding on routine decisions. This is not a pure execution role. The Logistics Officer brings senior operational experience and the judgement to run the function independently day-to-day — escalating where needed, but owning the full logistics picture between escalations. The right candidate has seen enough complexity — military goods, DG shipments, ITAR — to handle it confidently and knows when something requires attention from the Lead. RESPONSIBILITIES Inbound Logistics * Own inbound freight flows for both sites — booking, tracking, customs clearance, and goods receipt for components, materials, and equipment * Proactively manage supplier and forwarder relationships to resolve delays and protect the Wissous production schedule * Process import documentation, verify HS/CN classification, and coordinate with customs brokers to ensure clean clearance * Escalate supply disruptions and compliance flags to the Logistics & Warehouse Lead with structured context and a proposed resolution Outbound Logistics * Manage outbound shipments to customers, integrators, programme offices, demonstrations, and trade events — from booking through to proof of delivery * Prepare complete export documentation — commercial invoices, packing lists, certificates of origin, export declarations, and end-user certificates * Manage temporary export regimes and ATA carnets for demonstration and event shipments, including tracking and timely return * Independently assess ITAR, EAR, and EU/French dual-use export control requirements for each outbound shipment — applying the correct treatment and flagging licence requirements before despatch Dangerous Goods * Independently classify, prepare, and document dangerous goods shipments under ADR, IATA DGR, and IMDG — lithium batteries (UN 3480/3481), propellants, and other regulated materials * Ensure packaging, labelling, marking, and documentation are correct on every DG movement without requiring supervision * Monitor freight partner compliance with DG handling standards and raise issues to the Logistics & Warehouse Lead Customs & Trade Compliance * Apply confident working knowledge of HS/CN tariff codes, incoterms, and customs regimes to ensure accurate and complete declarations * Maintain full compliance records — export licences, end-user certificates, DG records, and customs documentation — to audit standard * Stay current on changes to ITAR, EAR, EU dual-use regulations, and customs procedures relevant to Harmattan AI’s trade lanes Site Coordination & Continuous Improvement * Coordinate goods flows between Wissous and Paris, ensuring accurate stock transfers, documentation, and storage standards for military hardware and dangerous goods * Identify process gaps, recurring issues, or compliance risks in the logistics function and bring structured improvement proposals to the Logistics & Warehouse Lead * Work closely with production, supply chain, and engineering teams to align logistics priorities with operational needs CANDIDATE REQUIREMENTS Essential * 5+ years of experience in freight, logistics, or supply chain in a regulated industry — defence, aerospace, advanced electronics, or similar * Able to operate the inbound/outbound logistics function independently — making sound daily decisions on customs, DG, and compliance without close supervision * Solid hands-on knowledge of customs documentation: HS/CN classification, import/export declarations, incoterms, and freight procedures across Europe, the US, and the Middle East * Direct working experience with ITAR, EAR, and EU/French dual-use export control regulations applied to physical shipments * Certified and experienced in dangerous goods — IATA DGR, ADR, or equivalent — with specific experience on lithium batteries and military-relevant materials * Familiarity with military goods logistics: packaging, marking, documentation, and transport standards for defence hardware * Detail-oriented, compliance-driven, and calm under time pressure * Fluent French and English, written and spoken Preferred * Experience with temporary export regimes, ATA carnets, and trade event logistics * Familiarity with ERP or WMS systems (Odoo or equivalent) * Experience coordinating logistics across multiple sites We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.

Smart Freight Centre

JOB DESCRIPTION ✈️About Smart Freight Centre  Are you passionate about reducing the climate impacts of transport, freight, and logistics?   Smart Freight Centre (SFC) is a globally active non-profit driving climate action in the freight and logistics sector. We work with multinational corporations, freight forwarders, carriers, NGOs, technology providers, governments and global partners to help organizations measure, report and reduce logistics greenhouse gas (GHG) emissions. Our ambition is to guide industry efforts to reduce freight emissions by one billion tonnes by 2030 and support the transition to zero-emission logistics by 2050 or earlier.   ⚓About SFC India  SFC India is building a platform to decarbonize India's freight ecosystem across road, rail, maritime and aviation. We convene government ministries and regulators, industry leaders, research institutions and global climate actors to build India's most credible and scalable green freight platform.   ⏰Employment Type: Full-time  ⚓Location: New Delhi India  ⌛Employment Type: Fixed term contract  ⭐ The Role  We are looking for an analytical, detail-oriented professional with 3-5 years of experience to support SFC India's research, stakeholder engagement and program delivery work. This role is suited to someone who can combine quantitative analysis, technical writing and practical stakeholder coordination in freight decarbonization. You will work under the guidance of the Research & Engagement Manager and Principal Technical, collaborating with SFC global teams, local partners and external stakeholders. The role focuses on zero-emission freight research, TCO and techno-economic analysis, financing models, charging infrastructure assessment, policy research and development of technical reports, briefs and program materials. ⭐ Why This Role is Different  India is one of the world's fastest-growing freight markets and one of the most consequential for global emissions. Decisions made this decade will shape how India's supply chains decarbonize, how charging infrastructure scales and how policy frameworks evolve. At SFC India, you will contribute directly to the models, reports and stakeholder platforms that inform policy, investment and deployment decisions.   ✏️What You will Support The role involves working on zero-emission freight research and program delivery, including technoeconomic modelling, TCO analysis, charging infrastructure assessment, policy research, stakeholder engagement, and development of technical reports, policy briefs, and funding support materials. 1.  Technical Research & Data Analysis This is the primary focus of the role. You will:  • Build and maintain quantitative models for zero-emission truck adoption, including total cost of ownership comparisons, financing structure scenarios, and sensitivity analyses on key variables (fuel prices, capex, utilization, subsidy levels) • Support Total Cost of Ownership (TCO) modeling and compare financing models for zero-emission truck adoption in the Indian market • Review and synthesize policies, scientific literature, and best practices related to zero-emission freight and emissions standards • Support mathematical modelling across freight electrification use cases, including demand estimation, deployment scenarios, and infrastructure planning • Support emissions accounting analysis aligned with global freight decarbonization methodologies and reporting frameworks • Produce structured outputs including quarterly technical reports, briefing notes, dashboards and data summaries capturing program progress and ecosystem insights • Support design and analysis of innovative financial instruments but not limited to credit guarantee structures, blended finance mechanisms, and fund economics for ZET adoption programs  2. Stakeholder & Partner Support  You will support (but not independently lead) engagement with external partners and stakeholders:  • Coordinate with academic institutions, NGOs, industry partners, and government bodies • Engage with regulatory and utility bodies (including state electricity DISCOMs, Ministry of Power, and BEE) in support of charging infrastructure and grid planning work • Work with port operators, terminal operators, and logistics service providers in support of port electrification and drayage decarbonization programs • Support corridor development and demand aggregation efforts through stakeholder coordination and technical engagement • Support the growth of SFC India’s community platform by conducting market research, preparing value propositions, and developing sector-specific engagement materials • Help prepare briefing materials, presentations, and consultation summaries for stakeholder meetings and workshops • Track relevant market, policy, and industry developments and synthesize key takeaways for internal team  • Assist in the delivery of workshops on freight electrification and emissions accounting, including supporting facilitation and preparing materials • Attend relevant industry events and webinars; prepare internal summaries of key takeaways  3.  Knowledge Development & Communication  You will contribute to SFC India’s thought leadership outputs:  •  Draft and contribute to technical reports, working papers, and policy briefs under the guidance of senior team members • Help prepare presentations for workshops, conferences, and stakeholder briefings; may co-present with senior colleagues • Support development of tools and communication materials to promote emissions accounting and freight electrification • Contribute to internal knowledge sharing and alignment with SFC’s global methodologies and reporting standards  Occasional support (not core to the role): • Assist in organizing webinars, meetings, and outreach events as needed • Support inputs to funding proposals and research applications   Experience & Background  * 3–5 years of relevant experience, ideally including 1–2 years in freight, energy, transport, sustainability, or financial analysis  * Bachelor's degree in engineering, environmental science, economics, or a related field; master’s degree in supply chain, sustainability, public policy, or finance is preferred  * Familiarity with freight decarbonization topics such as electric trucks, charging infrastructure and overall freight supply chain  * Prior experience working on implementation-oriented projects involving multiple stakeholders is an advantage Technical Skills  * Strong quantitative and analytical skills, with the ability to work with data and translate it into structured insights * Advanced Excel skills, including experience building multi-scenario financial models from scratch; able to construct and stress-test models, not just populate existing ones * Experience with financial or economic modeling and forecasting (such as TCO analysis or technoeconomic assessments) is a plus * Exposure to development of innovative financing solutions including blended finance, development finance, or financial instrument design (credit guarantees, concessional lending structures) is a plus * Familiarity with freight corridor or infrastructure analysis; experience with geospatial tools (QGIS or similar) is a plus * Familiarity with any of the following is a bonus: data analysis or visualization tools; emissions calculation tools or LCA frameworks is added advantage  Communication Skills  * Strong written communication in English, with the ability to produce clear, well-structured reports and briefing documents * Comfortable preparing and supporting presentations for diverse audiences, from industry to policymakers * Strong stakeholder coordination skills with the ability to follow through on discussions, maintain momentum, and track action items effectively * Proficient in PowerPoint  Why This Role is Different This role sits at the intersection of freight, energy, and infrastructure, and focuses on solving real system-level challenges such as demand aggregation, grid readiness, and deployment planning for electric freight corridors. Who You Are A results-oriented professional who:  * Understands how freight supply chains and decarbonization pathways operate in practice * Translates technical knowledge into actionable insights and program outputs * Engages confidently with senior stakeholders across government, industry, and research * Thrives in global, multi-stakeholder environments * Comfortable in a small, fast-moving team operating across multiple work streams * Genuinely motivated to accelerate sustainable freight and climate action in India What You'll Gain  * Direct exposure to government ministries, industry leaders, and global policymakers * Experience in national and international climate and freight initiatives * Opportunity to shape emissions transparency and freight electrification frameworks * Collaboration across global logistics and sustainability experts * A platform to influence India's freight decarbonization transition  Career Development  This role offers strong exposure to:  * National freight and climate policy landscapes * Design and scaling of national and international initiatives * Engagement with multilateral institutions and global bodies  * Industry platform development  * Senior stakeholder engagement  Mindset  * Comfortable working on-ground with stakeholders, including site visits, consultations, workshops, and ecosystem engagement where required  * Highly organised, with strong discipline in maintaining records, tracking activities, documenting discussions, and following through on action items * Able to manage multiple parallel work streams, balance competing priorities, and exercise sound judgement on task prioritization * Genuinely cross-domain: comfortable moving between a port logistics assessment, a financial instrument scenario, and a grid infrastructure gap analysis in the same week, and approaching each with rigor * Detail-oriented with a structured, analytical approach to problem-solving * Proactive and able to manage multiple work streams with guidance from senior colleagues * Comfortable in a small, fast-moving team where roles involve some ambiguity • Genuinely motivated to contribute to climate action and sustainable freight in India   ❤️Join a culture of collaboration, innovation, and sustainability. What you will get: At Smart Freight Centre, we believe in collaboration, creativity, and sustainability. We value everyone’s ideas and create a welcoming space where you can grow and make an impact.  * Take time for yourself: Enjoy 27 days of holiday and 10 public holidays to relax, recharge, and do what matters most to you.  * Grow with us: We provide learning opportunities; you can keep building your skills and knowledge.  * Care for your mind: Full access to OpenUp means you can connect with psychologists, join mindfulness classes, and explore courses to support your mental health.  * Good times guaranteed: Whether it’s a creative workshop, a fun challenge, or some drinks and bites, join our team-building activities and enjoy time with your colleagues.