ITU Student Council

About RoyalHacks RoyalHacks is Denmark's first national student hackathon. In April 2026 we ran the first edition at ITU with 62 participants, 5 university partners (ITU, KU, DMJX, AAU, and AU), 13 corporate partners, and funding from Tuborgfondet. RoyalHacks takes place over a weekend, and it's free for all university students to attend. We bring together students with an interest in digital technologies and give them 24 hours to invent an idea and turn it into a functional product. We're recruiting volunteers into our organizing team to help us plan RoyalHacks 2027, which will also take place in April. Website : royalhacks.io Our vision and mission statement : https://royalhacks.notion.site/ We're recruiting for: Marketing & Communications (Team Lead) Fundraising (Team Lead) Event Operations (Volunteers) You're viewing the post for Event Operations . If another team fits you better, check our other listings, or mention it in your application and we'll route you. The role We're looking for volunteers to join our Event Operations team and help turn plans into a well-organized, memorable hackathon experience. You'll work across the practical side of running a large student event: coordinating volunteers, organizing food and materials, managing participant communications, securing in-kind partnerships, and making sure everything runs smoothly on event day. You'll take ownership of specific projects, collaborate with other teams, and see the direct impact of your work. We're looking for people who enjoy making things happen, solving practical problems, and working together to deliver something meaningful. What Event Operations wil work on Event Operations team is responsible for the operational planning and delivery of RoyalHacks. You'll work closely with the other teams to make sure participants, volunteers, and partners have everything they need before, during, and after the event. Here is what you'll work on: Volunteer coordination. Help determine our staffing needs, recruit and onboard volunteers, define responsibilities, and create shift schedules, checklists, and a run-of-show document so everyone knows where they need to be and what they need to do. Participant experience and check-in. Plan the check-in process, prepare name tags, and work with our Tech & Automation team to make sure volunteers are comfortable using the tools and systems needed to welcome participants efficiently. Food and beverages. Help plan meals, snacks, coffee, and drinks for the event. Work on the budget, explore food donations and sponsorships, account for dietary requirements, and organize distribution throughout the weekend. In-kind partnerships. Identify and approach potential partners who can contribute food, drinks, gifts, and other goods or services. Help coordinate agreements and make sure we deliver on our commitments to partners. Participant communications. Plan when and how participants should receive important information, from registration reminders and pre-event instructions to announcements during the hackathon and follow-up communications afterward. You'll coordinate with Marketing & Communications, who will help create the messaging. Merchandise and event materials. Coordinate the production and ordering of items such as volunteer T-shirts, stickers, posters, banners, and other event materials. Help us find practical, creative, and budget-friendly solutions. Event-day experience. Help plan the final celebration, bringing together organizers, volunteers, judges, mentors, sponsors, and suppliers. Look for ways to make the experience engaging and welcoming for everyone involved. Continuous improvement. Work with Tech & Automation to test the judging system, identify opportunities to automate repetitive tasks, and improve our operational processes based on what we learned from the first hackathon. In-Kind Partnerships. Coordinate all in-kind partnerships for RoyalHacks, including food, drinks, merchandise, gifts, and other donated products or services. You'll manage the entire process, from contacting potential partners and following up on leads to negotiating contributions and finalizing agreements. Team members can suggest companies or share partnership leads, while you'll take ownership of the communication and coordination needed to turn these opportunities into confirmed partnerships. You won't necessarily work on every area. We'll agree on your responsibilities based on your interests, skills, and learning goals, while making sure the team covers what needs to get done. You're right for this role if you Enjoy organizing things, coordinating people, and turning ideas into practical plans. Are reliable, proactive, and comfortable taking ownership of tasks from start to finish. Can keep track of details, deadlines, and moving parts without losing sight of the bigger picture. Enjoy solving problems, adapting when plans change, and finding creative solutions with limited resources. Communicate clearly and work well with people from different backgrounds and teams. Are willing to reach out to external organizations and companies when working on partnerships or donations. Care about why RoyalHacks exists and want to contribute to a more innovative and inclusive tech community. You don't need previous event-management experience. We're interested in people who are motivated to learn, contribute, and take responsibility. Whether your interests lie in logistics, project coordination, partnerships, event planning, or operations, there is room to shape your role around what you want to develop. What you'll gain Hands-on experience planning and delivering a national student hackathon, from preparation to event-day execution. Practical experience in project coordination, logistics, volunteer management, supplier relationships, and event operations. The opportunity to take ownership of real projects and see them through to completion. Experience collaborating across teams, coordinating stakeholders, and solving problems in a fast-moving environment. A network of ambitious students, organizers, companies, and professionals in the Danish tech community. The opportunity to learn from other volunteers and external professionals who can share their experience and expertise. How we work together When you join RoyalHacks, we'll sit down and agree on a win-win arrangement: what you're responsible for, what support you need, and what you want to get out of the experience. You'll have the opportunity to own your projects, suggest improvements, and make decisions within your responsibilities. You'll also work closely with other team members and team leads, with support available whenever you need a second opinion or help solving a problem. We value accountability, ownership, open communication, and learning by doing. Mistakes are part of the process, and we want our volunteers to feel comfortable asking questions, sharing ideas, and trying new approaches. Time and place You'll be involved with RoyalHacks from November 2026 to June 2027. We work both remotely and on location in Copenhagen. We hold regular team meetings and occasional in-person meetings and social events. We expect volunteers to participate actively in the team's work and communicate openly about their availability. All team members are expected to be present for the full RoyalHacks event weekend in March or April 2027. The expected commitment is approximately 8–10 hours per week, depending on your responsibilities. The workload will vary, with busier periods as we approach the main event. How to apply Tell us a little about yourself, why you want to volunteer with RoyalHacks, and what interests you about Event Operations. We'd also like to know about any relevant experience you've had, whether through work, university, student organizations, volunteering, or personal projects. You don't need to have done everything before; we want to understand what you can contribute and what you'd like to learn. Please include your CV or LinkedIn profile and let us know about your availability between November 2026 and June 2027, including any commitments such as exams, work, or travel. Internal communications are in English. Both Danish and international applicants are welcome.

About RoyalHacks RoyalHacks is Denmark's first national student hackathon. In April 2026 we ran the first edition at ITU with 62 participants, 5 university partners (ITU, KU, DMJX, AAU, and AU), 13 corporate partners, and funding from Tuborgfondet. RoyalHacks takes place over a weekend, and it's free for all university students to attend. We bring together students with an interest in digital technologies and give them 24 hours to invent an idea and turn it into a functional product. We're recruiting volunteers into our organizing team to help us plan RoyalHacks 2027, which will also take place in April. Website: royalhacks.io Our vision and mission statement: https://royalhacks.notion.site/ We're recruiting for: Marketing & Communications (Team Lead) Fundraising (Team Lead) Event Operations (Volunteers) Tech & Automation (Volunteers) You're viewing the post for Marketing & Communications . If another team fits you better, check our other listings, or mention it in your application and we'll route you. The role We're looking for the right person to lead our Marketing & Communications team. You'll own two domains in one team: marketing, which builds awareness of RoyalHacks among customers (companies, foundations, and organizations), and communication, which shapes how everyone experiences RoyalHacks, from participants to volunteers to partners and collaborators. You’ll build and lead your own team of volunteers to deliver both, and you’ll be part of RoyalHacks’ board and leadership team. Leading this team Running two domains. Marketing and communications share a team, but they have different audiences and goals. You make sure neither gets neglected. Leading the team, not doing things yourself. Our volunteers join RoyalHacks to learn, and your job is to make that happen. Most of the work gets done by your team, not by you. You delegate outcomes and let people own how they get there. Building the team. You recruit your own volunteers (write the job posts, run the interviews), decide how big your team should be, and part ways with people if the dynamic isn’t working. Developing people. You learn each volunteer’s learning goals and steer them toward what they need, not only what they ask for. You hold regular one-on-ones with your volunteers. Owning decisions. We select leads because we trust their judgement. We expect you to make decisions, act on them, and inform the people they affect. If you're stuck, seek help from the leadership team with a recommended decision ready, and we'll work it out together. Being part of the leadership team. You work directly with other team leads, advise other teams on marketing and communication, and join a short weekly status meeting. Socialize and engage. Our volunteers are community oriented. We’re looking for people who want to invest in our community and socialize outside of RoyalHacks. The environment. RoyalHacks is a tech event with many technical people. Our goal is to strengthen innovation and inclusion in the tech industry through cross-disciplinary collaboration between students and companies. You don't need to be technical, but you do need to care about why RoyalHacks exists. If you're unsure, read our vision and mission statement above. How we work together. When you start, we’ll sit down and agree on a win/win agreement: what you’re responsible for, what support you get, and what you get out of the role. After that, you decide how to get there. You can book one-on-ones with Hannibal, our founder, whenever you want feedback or a sounding board. You also have support from other teams and team leaders. We expect accountability, ownership, and open communication. Mistakes are part of learning. Proactively seek advice from external professionals and learn from your team. RoyalHacks has goodwill with many external professionals and organizations who are happy and willing to help our cause. As a leader, we expect you to be curious about how you can improve, seek out mentorship from people who can teach you, and learn from the volunteers on your team. What your team works on Marketing Marketing creates awareness of RoyalHacks among our customers. Customers are companies, foundations, and organizations, not our participants. Our product is event partnerships. Marketing makes our product known to our target customers, so it’s easier for all teams to start conversations with prospects and close partnerships of all types: The Fundraising Team secures donations from foundations and universities. The Program Team secures sponsorships with companies who we want present at our event. The Event Operations Team secures in-kind sponsorships to provide food, drinks, and gifts for volunteers and participants. The Marketing & Communications Team secures partnerships with organizations, companies, or media channels, who can help us reach our target customers or broad audience more effectively. Using the 4 P's (place, product, price, and promotion), your team figures out where our target customers are, what need our partnerships fulfil, and how to reach them. This includes: Defining our marketing strategy and identifying the channels where potential partners are most likely to engage Content for LinkedIn, where our target customers find us: partnership opportunities, conference appearances, and outcomes from past partnerships Preparing for and attending conferences Authoring press releases Website content and SEO analysis Designing promotional materials (digital and print) Market analysis to validate our partnership pricing, which is currently only tentatively defined Capturing and analyzing customer feedback Identifying new tools for marketing initiatives, such as email marketing Seeking out media mentions with potential collaborators Identifying and securing marketing-based partnerships Communication Communication builds and maintains RoyalHacks' brand identity and brand experience over the long term. Where marketing speaks to our customers, communication speaks to our broad audience: participants, volunteers, partners, collaborators, and everyone else looking at us. Using the 4 C's (clarity, compellingness, consistency, and content), your team makes sure our messages are understood and reflect our values, across digital, print, and physical formats. This includes: Defining our communication strategy and tone of voice, and coaching other teams in communicating on behalf of RoyalHacks Content for LinkedIn and Instagram: showcasing the work we do inside RoyalHacks, stories from past participants, and how RoyalHacks contributes to more job opportunities and a more inclusive and innovative tech industry in Denmark Messages read by many people: event descriptions, job posts, press releases, internal guides, and operational emails Templates for recurring formats: emails, social media posts, job posts, and internal documentation Updating and creating content for our website and online platforms Creating writing skills for popular AI tools to help other teams communicate according to guidelines set by your team, e.g. a skill for writing job posts or professional emails in our tone of voice. Handling our shared inbox and messaging platforms: routing emails to the right teams and sharing practical information with participants, volunteers, and partners Automating repetitive communication, such as the onboarding email for new volunteers. You'll work closely with our Tech & Automation team on this Capturing feedback from our stakeholders and sharing insights with the relevant teams Recruiting volunteers. Our team leads recruit their own volunteers, and your team makes sure the openings reach the right students: job posts that sound like us, and campaigns when a team needs people. Driving registrations for our event through content creation for social media, advertising campaigns across campuses and student organizations, and our university partners' internal channels. Last year we had 110 signups. Our target is 240 signups for RoyalHacks 2027. Building our template library as we go. Every message or document that will be written more than once becomes a template: partner outreach, thank-yous, participant emails, job posts, internal guides, press releases. The rule is that nothing gets written from scratch twice. When another team asks you to help write something, you write it with them and leave a template behind. Communicating proactively. Don't wait for other teams to tell you what to communicate. Anticipate what our audiences will need, prepare it, and let the relevant teams know. For example, partners expect to hear from us quickly after the event. Last year that took four weeks because nobody had prepared for it. This year, your team writes the templates before the event starts and hands them to each partner's owner, so the personal follow-up comes from the person that partner already knows. Your team should anticipate other communication needs beforehand and coordinate with other teams. The rule of thumb is that your team will handle all communication that goes out to multiple recipients, e.g. a mass email to all participants. Teams will also ask for your help when writing important emails or documents to key stakeholders. A note on partnerships Marketing creates awareness and interest so every team has an easier time securing donations, company partnerships, and in-kind support. Most of those conversations belong to the team that owns the partnership type. But when you identify an opportunity that serves our marketing efforts (a media partnership, a channel collaboration, a community that can give us reach), your team will reach out to these prospects, handle the meetings, build the relationship, and make the deal. If a deal needs paperwork, our Fundraising team helps with creating the written agreement and invoicing the partner. What success looks like in 2027 240 signups for RoyalHacks 2027 Thank-you and follow-up templates written and handed to each partner's owner before the event starts A defined tone of voice, a template library, and a guide other teams actually use when communicating on behalf of RoyalHacks A new website for our organization. Used to attract volunteers and future partners A new/updated website for our event in 2027. Our current website was created for our event in 2026 A new collection of reusable merchandise designed for conferences and our main event You’re right for this role if you Have led people or projects before, in a student organization, a job, or a volunteer role Write and speak clear, persuasive English Are comfortable being a public face of RoyalHacks, also on LinkedIn Can run two different domains without letting one swallow the other Care about innovation and cross-disciplinary student collaboration, not just marketing or communication Care about contributing to and engaging with the other volunteers in our community What you’ll gain Real leadership experience building, training, and running a team for a national event A reference letter describing your leadership and your specific contributions A certificate documenting your role: Head of Marketing & Communications Portfolio work: campaigns, content, and strategy you can show future employers A network of professionals, foundations, universities, and ambitious students Growing responsibility as you show what you can do Time and place You'll commit to being involved with RoyalHacks from October 2026 to June 2027. We work both remotely and on-location in Copenhagen. We host regular in-person meetings and social events, and we expect team members to participate actively in the team. All team members are expected to be present for the full RoyalHacks event weekend in March or April 2027. The expected commitment is approximately 10-15 hours per week, depending on your responsibilities. There will be busier periods leading up to the main event, and conferences or networking events. How to apply Send your application by October 15, 2026. Include the following: A short video (max. 30 seconds). Tell us what your dream job is and why it attracts you. (We ask because this role is a public face of RoyalHacks, and knowing your goals helps us shape the role around your goals. Attach as a file or share a link.) Written application (max. 400 words). Tell us about your background, your experience with marketing and communication, and your experience with leadership. Also tell us why you want to volunteer with us specifically. A look at your work. Share what you've made: side projects, creative work, writing, posts, campaigns. We're not looking for polish. We want to see how you work and what you've learned along the way. Resumé and LinkedIn profile. Tell us about your availability between October 2026 and June 2027, and anything that affects your time, such as exams, jobs, or travel. What happens next: we invite selected applicants to an interview in the second half of October, and everyone hears back from us by November 15. Internal communications are in English. Danes and internationals are encouraged to apply.

About RoyalHacks RoyalHacks is Denmark's first national student hackathon. In April 2026 we ran the first edition at ITU with 62 participants, 5 university partners (ITU, KU, DMJX, AAU, and AU), 13 corporate partners, and funding from Tuborgfondet. RoyalHacks takes place over a weekend, and it's free for all university students to attend. We bring together students with an interest in digital technologies and give them 24 hours to invent an idea and turn it into a functional product. We're recruiting volunteers into our organizing team to help us plan RoyalHacks 2027, which will also take place in April. Website: royalhacks.io Our vision and mission statement: https://royalhacks.notion.site/ We're recruiting for: Marketing & Communications (Team Lead) Fundraising (Team Lead) Event Operations (Volunteers) Tech & Automation (Volunteers) You're viewing the post for Fundraising . If another team fits you better, check our other listings, or mention it in your application and we'll route you. The role We’re looking for the right person to lead our Fundraising team. RoyalHacks is free for participants, so everything we do is funded by foundations, universities, and corporate partners. In 2026, Tuborgfondet funded our event with DKK 30,000. For 2027, our goal is DKK 60,000 for the event and DKK 20,000 for volunteer benefits. You’ll build and lead a team of volunteers that finds the right foundations, wins their support, and invests in existing relationships to keep them coming back year after year. You’ll own our funding strategy and our relationships with foundations and our university partners. You’ll be part of RoyalHacks’ board and leadership team. Leading this team Keeping the pipeline full. Most applications get rejected, and we don't yet know which strategies work best for us. Treat this work as a series of science experiments: vary your outreach, your framing, the types of foundations you approach, and how you write the application. Then keep what works. Seek out opportunities, and don't hold back. A big part of leading this team is leading by example. Encourage your team to identify opportunities and act on them. Show resilience, tolerate rejection, and be tenacious about following up and reaching out, so your team learns to do the same. Leading the team, not doing things yourself. Our volunteers join RoyalHacks to learn, and your job is to make that happen. Most of the work gets done by your team, not by you. You delegate outcomes and let people own how they get there. Building the team. You recruit your own volunteers (write the job posts, run the interviews), decide how big your team should be, and part ways with people if the dynamic isn't working. Developing people. You learn each volunteer's learning goals and steer them toward what they need, not only what they ask for. You hold regular one-on-ones with your volunteers. Owning decisions. We select leads because we trust their judgement. We expect you to make decisions, act on them, and inform the people they affect. If you're stuck, seek help from the leadership team with a recommended decision ready, and we'll work it out together. Being part of the leadership team. You work directly with other team leads, advise other teams on funding and partner relationships, and join a short weekly status meeting. Socialize and engage. Our volunteers are community oriented. We’re looking for people who want to invest in our community and socialize outside of RoyalHacks. The environment. RoyalHacks is a tech event with many technical people. Our goal is to strengthen innovation and inclusion in the tech industry through cross-disciplinary collaboration between students and companies. You don't need to be technical, but you do need to care about why RoyalHacks exists. If you're unsure, read our vision and mission statement above. How we work together. When you start, we’ll sit down and agree on a win/win agreement: what you’re responsible for, what support you get, and what you get out of the role. After that, you decide how to get there. You can book one-on-ones with Hannibal, our founder, whenever you want feedback or a sounding board. You also have support from other teams and team leaders. We expect accountability, ownership, and open communication. Mistakes are part of learning. Proactively seek advice from external professionals and learn from your team. RoyalHacks has goodwill with many external professionals and organizations who are happy and willing to help our cause. As a leader, we expect you to be curious about how you can improve, seek out mentorship from people who can teach you, and learn from the volunteers on your team. What your team works on Your team is responsible for bringing in the money we need to host our event, invest in our volunteers, and scale our organization. Your main focus is building and maintaining good relationships with foundations and university partners, to secure both current and future income. Several teams in RoyalHacks identify and secure partnerships, each of a different type. Here's the split: The Fundraising Team secures donations from foundations and universities. The Program Team secures sponsorships with companies who we want present at our event. The Event Operations Team secures in-kind sponsorships to provide food, drinks, and gifts for volunteers and participants. The Marketing & Communications Team secures partnerships with organizations, companies, or media channels, who can help us reach our target customers or broad audience more effectively. Here is what your team will handle: Research Danish foundations, grants, and public funding pools that fit our mission, and keep our pipeline broad enough that no single rejection puts the event at risk. Meet foundations and university partners regularly. Learn what their missions are, and how we can help them. Write grant applications in Danish and English. A large number of Danish foundations only accept applications in Danish. Negotiate donations and terms with foundations and university partners. Own our relationships with foundations and university partners end-to-end, from the first contact to the renewal. Nurture those relationships so our donors keep supporting us year after year. Keep them updated throughout the year, thank them for their donation, thank them again after our event, and show them the impact their donation made. Plan our impact report before the event. Decide what we need to prove, design the systems that collect the data, and coordinate with the other teams so the numbers, photos, and quotes actually get captured. Your team is responsible for making sure that happens. Compile and publish the impact report after the event, and tailor it personally for our bigger donors. File the reporting our foundations and grants require, on time. Most donors set terms and conditions we have to meet, so record what each of them requires and make sure we meet it. Record every donor relationship in our shared partner database, so relationships don't get lost when a volunteer leaves RoyalHacks. Maintain that database for the whole organization. Every team records its own partnerships there, and your team does the weekly upkeep and assigns new leads to the team that should own them. Create and maintain the agreement templates that every team uses, for any partnership type. Agree the terms and trigger the invoice when a partner says yes. Our founder issues the invoice and follows the payment. What success looks like in 2027 DKK 60,000 raised for the event and DKK 20,000 for volunteer benefits, from at least three different donors Every university co-host renewed for 2027 Our impact report in the hands of every donor and partner within three weeks of the event A partner database that next year’s team can pick up and continue from A collection of guides which outline your successful strategies and key learnings, framed as educational material for future volunteers You’re right for this role if you Have led people or projects before, in a student organization, a job, or a volunteer role Write clearly and persuasively, and enjoy making a case for something you believe in Are comfortable asking for money, getting rejections, and following up persistently when a prospect goes silent Are organized about deadlines. Foundation deadlines are fixed, and a missed one costs us a year Care about why RoyalHacks exists, not only about fundraising Are excited about engaging with the volunteers in our community Can write fluently in Danish, or are ready to build a team where someone does. Many Danish foundations expect applications in Danish. What you’ll gain Real leadership experience building, training, and running a fundraising team for a non-profit organization and national event Concrete numbers for your resumé (how much you raised, the number of partnership agreements, and more) Experience with relationship building, grant applications, partnership agreements, and negotiating with institutions A network of foundations, universities, companies, and ambitious volunteers A reference letter describing your leadership and specific contributions A certificate documenting your role: Head of Fundraising. Opportunities for more responsibility in our organization Time and place You'll commit to being involved with RoyalHacks from October 2026 to June 2027. We work both remotely and on-location in Copenhagen. We host regular in-person meetings and social events, and we expect team members to participate actively in the team. All team members are expected to be present for the full RoyalHacks event weekend in March or April 2027. The expected commitment is approximately 10-15 hours per week, depending on your responsibilities. There will be busier periods leading up to the main event, and conferences or networking events. How to apply Send your application by October 15, 2026. Include the following: A short case (max. 300 words). Identify a mix of five Danish foundations, and grants or public funding pools, other than Tuborgfondet, that RoyalHacks could apply to. Tell us why each of them fits, then pick the most promising prospect and tell us how you would approach building a relationship with them before making the ask (foundation, grant issuer, etc.) Written application (max. 400 words). Tell us about your background, your experience with fundraising, sales, and leadership, and why you want to volunteer with us specifically. A short text (max. 200 words). Tell us what your dream job is and why it attracts you. (Knowing your goals helps us shape the role around your goals.) Resumé and LinkedIn profile. Tell us about your availability between October 2026 and June 2027, and anything that affects your time, such as exams, jobs, or travel. What happens next: we invite selected applicants to an interview in the second half of October, and everyone hears back from us by November 15. Internal communications are in English. Danes and internationals are encouraged to apply.